HomeMy WebLinkAbout2004-03-25 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 25th day of March, 2004 in the Conference
Room of Grapevine Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Louis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for of the waiting list for Public Housing from
February 17, 2004 to March 19, 2004. Also reported was the statistical information for
the Section 8 Program including number of Voucher leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Roofs
An update was provided on the roofing project.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held February 19, 2004
meeting
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Commissioner Martin made a motion to accept the minutes as presented.
Commissioner Holmes seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #2
Consideration and discussion to give authorization to the Executive
Director to execute an agreement with an auditor for auditing services
and take any necessary action.
A Request for Proposal was sent out to 18 auditing firms for auditing services for the
fiscal years 2003, 2004 and 2005. There were only two auditors that responded.
Elizabeth M. Spencer, CPA was the lowest acceptable bid.
Commissioner Martin made a motion to authorize the Executive Director to execute an
agreement with Elizabeth M. Spencer, CPA.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #3 Consideration and discussion of contract for mowing services and take
any necessary action.
Three lawn service companies provided proposals to cut, line edge, edge and blow all
five properties. The lowest and best bid was from Mr. Lawn.
The Secretary was directed to bring a contract back to the Board of Commissioners at
the April 22, 2004 meeting with a one-year renewal. Mr. Lawn can start cutting the
lawns as needed before the next meeting.
Commissioner Holmes made a motion to accept Mr. Lawn's bid and to place the contract
on the April 22, 2004 meeting with a one-year renewal clause.
Commissioner Robbins seconded the motion.
Ayes: Holmes, Robbins, Martin & Waite
Nayes: None
Abstained: Nicastro
Absent: None
Item #4 Report from Doris Waite regarding Resident Advisory Board Meeting held
March 19, 2004.
No Action taken.
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ADJOURNMENT
Commissioner Holmes made a motion the meeting be adjourned. Commissioner Martin
seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4:33 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 22 DAY OF APRIL 2004.
APPROVED:
Marian Nicastro, Chairman
ATTEST:
IS Q 31 n ..
Debra L. Wells,
Secretary
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