HomeMy WebLinkAbout2004-06-24 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 24th day of June, 2004 in the Conference
Room of Grapevine Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice Chair
Linda Robbins Financial Officer
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer City Council Liaison
Bill Gaither Director of Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from May
22, 2004 to June 21, 2004. Also reported was the statistical information for the Section
8 Program including number of Voucher leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Report on Opening of Waiting List
A report was given to the Board on the opening of the waiting list.
Item #4 Report on HVAC Bid status
A report was given on the progress of the HVAC Bid for S. Scribner and N.
Starnes/Brewer.
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NEW BUSINESS
Item #1 Swearing in of new Board Members
No action taken.
Item #2 Appointment of new Officers
Commissioner Robbins nominated Marian Nicastro as Chair. Commissioner Martin
seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Commissioner Martin nominated Linda Robbins as Financial Officer. Commissioner
Waite seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Commissioner Robbins nominated Cathy Martin as Vice Chair. Commissioner Waite
seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Commissioner Martin nominated Debra Wells as Secretary. Commissioner Robbins
seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Item #3 Consideration of Minutes of Board Meeting held June 24, 2004
Page 2 of the minutes under Item #3 was amended to read as follows:
The Executive Director requested permission to retain an architectural firm to have on
retainer for future modernization projects if one is deemed necessary.
Commissioner Martin made a motion to accept the minutes as amended.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
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Item #4 Consideration and discussion of the Security Policy For The Up -Front
Verification System.
Chair Nicastro confirmed that the procedures in the policy where currently being
followed. It was determined that the City's Information Systems Department staff would
sign a release form to have access to housing computers that provide access to the UIV
system. The City Secretary's Office will be contacted to obtain the form used to
document disposal of confidential information as well as the name of a secure company
to dispose of the material.
Commissioner Robbins made a motion to accept the Security Policy for The Up -Front
Verification System. Commissioner Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Item #5 The Resident Advisory Board meeting update
No action necessary.
ADJOURNMENT
Commissioner Martin made a motion the meeting be adjourned. Commissioner Robbins
seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:03 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 22ND DAY OF JULY 2004.
APPROVED:
Marian Nicastro, Chairman
ATTEST:
Debra L. Wells,
Secretary
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