HomeMy WebLinkAbout2004-07-24 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 24th day of July, 2004 in the Conference
Room of Grapevine Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice Chair
Linda Robbins Financial Officer
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer City Council Liaison
Bill Gaither Director of Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:04 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from June
21, 2004 to July 19, 2004. Also reported was the statistical information for the Section 8
Program including number of Voucher leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report. Housing
authorities that are in arrears on portability payments will be contacted by e-mail or
telephone. The City Attorney and HUD will be contacted if the e-mail or telephone
contact does not receive a response or full payment of funds due.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of Minutes of Board Meeting held June 24, 2004
Commissioner Robbins made a motion to accept the Minutes as presented.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
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Item #2 Consideration and discussion of entering into an annual contract with
Jamail Construction to perform HVAC work and other projects
After discussion a motion was made by Commissioner Cathy Martin to authorize the
executive director proceed with getting bids through the BuyBoard. Commissioner Waite
seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Item #3 Consideration and approval of Resolution 04-06 Approving the Executive
Director to execute a contract for architectural services with Cameron
Alread, Architect Inc.
After discussion a motion was made by Commissioner Robbins to accept Resolution 04-
06 Approving the Executive Director to execute a contract for architectural services with
Cameron Alread, Architect, Inc. in an amount not to exceed 10% of the requested
project. Commissioner Cathy Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin and Waite
Nayes: None
Absent: None
Item #4 Consideration and discussion of upcoming Annual Plan, 5 -Year Plan and
Policies
After discussion it was decided that the executive director would provide the Board with
copies of all polices via e-mail prior to a workshop that will be held in two weeks.
No action taken
Item #5 Report of Resident Advisory Board held July 22, 2004
No action necessary.
ADJOURNMENT
Commissioner Cathy Martin made a motion the meeting be adjourned. Commissioner
Robbins seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:15 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF AUGUST 2004.
APPROVED:
Cathy Martirâ–º., Vice Chairman
ATTEST:
Debra L. Wells,
Secretary
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