HomeMy WebLinkAbout2004-08-26 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 26th of August, 2004 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Vice Chair
Linda Robbins Financial Officer
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer City Council Liaison
BiII Gaither Director of Administrative Services
CALL TO ORDER
Vice Chair Cathy Martin called the meeting to order at 4:04 p.m.
Report of the Secretary
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty
units, work orders and statistical information for the waiting list for Public Housing
from July 19, 2004 to August 20, 2004. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up,
cost per voucher, number of applications on the waiting list, and the Portability
and Receipts report.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Investment Report
The Board was presented with a copy of the Investment Report.
Item #4. 2004 Capital Funds Award
The Board was presented with a copy of the 2004 Capital Funds Award.
Discussion was held regarding the Executive Director's salary paid at 30%
Section 8 and 70% Public Housing.
NEW BUSINESS
Item #1 Consideration of Minutes of Board Meetings held July 22, 2004 and
August 5, 2004.
Commissioner Robbins made a motion to accept the Minutes from the July 22,
2004 meeting with an amendment to Item #1 on page 1 to change the word
minute to minutes; and to accept the minutes from the August 5, 2004 meeting
with the amendment to change August 05 to read August 5, 2004.
Commissioner Waite seconded the motion,
Ayes: Martin, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
Item #2. Consideration and discussion of contract with Cameron Alread,
Architect Inc. and take any necessary Action.
Commissioner Robbins made a motion to proceed with contacting Cameron
Alread, Architect, Inc. for providing an estimate for Phase 3 HVAC work.
Commissioner B.J. Martin seconded the motion.
Item #3. Consideration and discussion to have Cameron Alread, Architect,
Inc. provide services for obtaining a HVAC contractor and take any necessary
action.
After discussion the Board recommended that the architect provide drawings and
plans for all the HVAC projects.
Commissioner Robbins made a motion to award the contract for the architectural
and engineering to Cameron Alread, Architect, Inc.
Commissioner Waite seconded the motion.
Item #4. Consideration and discussion to approve Resolution 04-07
Approving the Executive Director to execute a contract for a French Drain and
take any necessary action.
Commissioner Robbins made a motion to accept Resolution 04-07 and award
the DFW Water Works for the installation of the French Drain
Commissioner B.J. Martin seconded the motion.
Ayes: Martin, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
Items #5. Report of Resident advisory Board meeting held August 19, 2004.
No action taken.
Item #6. Report of Senior Advisory Board meeting held August 6, 2004
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion to adjourn the meeting at 5:05 p.m.
Commissioner B.J. Martin seconded the motion.
Ayes: Martin, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 30TH DAY OF SEPTEMBER
2004.
APPROVED:
--)X-W4-(_,-)1,4-84(4-14e)
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary