HomeMy WebLinkAbout2004-09-30 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 30th day of September, 2004 in the
Conference Room of Grapevine Housing Authority, with the following members present
to wit:
Marian Nicastro Chair
Linda Robbins Financial Officer
Cathy Martin Vice Chair
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Bill Gaither Director, Administration
Sharron Spencer City Council Liaison
PUBLIC HEARING OPENED
Chair Marian Nicastro opened the Public Hearing at 4:00 p.m.
There were no citizens present for Public comment.
Commissioner Waite made a motion to close the Public Hearing. Commissioner B.J.
Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin & Waite
Nayes: None
Absent: C. Martin
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:04 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from August
21, 2004 to September 27, 2004. Also reported was the statistical information for the
Section 8 Program including number of Vouchers leased up, cost per voucher, number
of applications on the waiting list, and the Portability and Receipts report. Portability
accounts receivables will be aggressively pursued.
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Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes from the September 30, 2004 meeting
Commissioner Robbins made a motion to accept the minutes as presented.
Commissioner Cathy Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Item #2 Consideration and adoption of the 2005-2009 Five -Year and 2005 Annual
Plans, Admissions and Occupancy Policy, Administrative Plan, Lease and
all policies included as addendum's with consideration to comments
received at the Public Hearing and Resident Advisory meeting.
Commissioner Cathy Martin made a motion to adopt the 2005-2009 Five -Year and 2005
Annual Plans and the Admissions and Occupancy Policy, Administrative Plan, Lease
and all policies included as addendum's. Commissioner Robbins seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Item #3 Consideration and discussion of new Utility Allowances effective for
January 2005
The Utility Allowance Study was presented to the Board for review and discussion of
changing the allowances for the coming fiscal year. The allowances for Low Rent did
not change substantially. The allowances for Section 8 changed substantially and there
was discussion whether to only raise the allowances by 80 percent of the study as was
done in 2001 or to raise them to the suggested amount of the study. There was concern
as to where the funding would come from to cover the additional cost from the increase
in allowances.
The Board requested the executive director to provide information on the budgetary
effect of raising the utility allowances and to contact the fee accountant to determine the
budgeted amount of utility allowances. The information will be provided at the October
meeting.
Commissioner Cathy Martin made a motion to table setting the new utility allowances
until the October 2004 meeting when more information can be provided. Commissioner
Robbins seconded the motion.
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Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Item #4 Report from the Resident Advisory Board Meeting held September 16,
2004
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion the meeting be adjourned. Commissioner Cathy
Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4:45 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 21ST DAY OF OCTOBER 2004.
APPROVED:
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
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