HomeMy WebLinkAbout2004-12-02 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 2"d day of December, 2004 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Vice Chair
Linda Robbins Financial Officer
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
CALL TO ORDER
Vice Chair Cathy Martin called the meeting to order at 4:04 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders (not available for this period) and statistical information for the waiting list for
Public Housing from October 16, 2004 to November 29, 2004. Also reported was the
statistical information for the Section 8 Program including number of Vouchers leased
up, cost per voucher, number of applications on the waiting list, and the Portability and
Receipts report. Portability accounts receivables aging report was provided.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Report Provided by Elizabeth Spencer, CPA regarding FYE
12/31/2003 Financial Statements
The Board was presented with a summary of audit results from Elizabeth
Spencer, CPA for the audit she performed for fiscal year 2003.
Item #4. Quarterly Financial Report
The September 30, 2004 Quarterly Financial Report was presented to the Board.
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NEW BUSINESS
Item #1 Consideration of the minutes from the October 21, 2004 meeting
Commissioner Billie Jean Martin made a motion to accept the minutes as presented.
Commissioner Linda Robbins seconded the motion.
Ayes: Martin, Robbins, Martin and Waite
Nayes: None
Absent: Nicastro
Item #2 Discussion of the 2005 Budget and take any necessary action.
There were no additional questions concerning the 2005 Budget, which was adopted on
October 21, 2004.
No action taken.
Item #3 Consideration and discussion of Resolution 04-09 Designating the
Executive Director as the second signer on all bank accounts.
The original resolution from 2000 that designated the executive director as the second
signer only listed two of the banks that the housing authority currently banks with. The
new resolution includes all of the banking institutions that are being used.
Commissioner Billie Jean Martin made a motion to accept Resolution 04-09 Designating
the Executive Director as the second signer on all bank accounts. Commissioner Waite
seconded the motion.
Ayes: Martin, Robbins, Martin and Waite
Nayes: None
Absent: Nicastro
Item #4 Consideration and discussion of Portability requirements.
The Board was presented with an outline of the new guidelines from HUD concerning
portability. The new guidelines addressed many of the Boards questions and concerns
regarding portability. The Board was advised that HUD had been contacted regarding
charging late fees and that they verified that housing authorities could not charge late
fees.
No action taken.
Item #5 Consideration and discussion of new Utility Rates for 2005.
The Board was presented with actual utility costs for current Section 8 clients. The fee
accountant recommended and included the necessary $20,000 in the 2005 Section 8
Budget to cover the additional cost of raising utility allowances to 100% of the utility
study. The Board agreed that the increase was not substantial in comparison to the
budget and should be raised the full 100%.
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Commissioner Robbins made a motion to accept the recommended utility allowance
increases provided by the 2004 Utility Allowance Study for Public Housing and Section 8
Voucher Program to become effective on January 1, 2005. Commissioner Waite
seconded the motion.
Ayes: Martin, Robbins, Martin and Waite
Nayes: None
Absent: Nicastro
Item #6 Report from the Resident Advisory Board held November 18, 2004.
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion the meeting be adjourned. Commissioner Waite
seconded the motion.
Ayes: Martin, Robbins, Martin and Waite
Nayes: None
Absent: Nicastro
Motion passed. Meeting adjourned at 4:40 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF JANUARY 2005.
APPROVED:
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Marian Nicastro, Chairman
ATTEST:
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Debra L. Wells,
Secretary
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