HomeMy WebLinkAbout2005-02-24 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 24th day of February, 2005 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer Liaison
Bill Gaither Director Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:01 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from
January 22, 2005 to February 18, 2005 (not available). Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report was provided.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Quarterly Financial Report
The Board was presented with the quarterly financial report ending December 31, 2004.
Item #4. Report on REAC Inspections Completed February 15, 2005
A report was given to the Board regarding the REAC Inspections that took place
February 15, 2005. REAC moved the inspections from March 15, 2005 to February 15,
2005. The inspector found one health and safety deficiency in project TX291-001. The
deficiency was addressed and corrected the same day. Health and safety deficiencies
must be corrected and certified to through REAC's Physical Assessment Subsystem
(PASS) within three days of the inspection. The health and safety deficiency corrective
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action was certified through PASS, however their system is not working properly so
reports have not been retrieve from the system. Once the system is working properly
the reports will be provided to the Board via e-mail.
Item #5. Report on Possible Eviction of Tenant 84
The Board was informed of the possible eviction of Tenant 84 for unreported income
from a business. A grievance hearing was held on February 23, 2005. The tenant was
given the opportunity at a follow up hearing to be held March 1, 2005 to provide
evidence to backup their claim that the business being operated out of the housing unit
belongs to their daughter. The hearing officer will have 10 days after the March 1, 2005
hearing to make a decision.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held January 27, 2005
Commissioner Billie Jean Martin made a motion to accept the minutes as presented.
Commissioner Doris Waite seconded the motion.
Ayes: Nicastro, Martin and Waite
Nayes: None
Absent: Robbins & Martin
Item #2 Consideration and discussion of Resolution 05-01, 2004 MASS
(Management Assessment Sub Systems) reporting due February 28,
2005.
The Board discussed the decrease in turnaround time on make ready of units and the
decrease in work orders from the last reporting period. The decreases in both make
ready of units and work orders is the result of the units being maintained throughout the
year. Many of the make ready units have been turned around at least once so they
require less time to get ready for lease up.
Commissioner Billie Jean Martin made a motion to approve Resolution 05-01, 2004
MASS (Management Assessment Sub Systems) filing due February 28, 2005.
Commissioner Doris Waite seconded the motion.
Ayes: Nicastro, Martin and Waite
Nayes: None
Absent: Robbins & Martin
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Item #3 Consideration and discussion 2004 SEMAP (Section Eight Management
Assessment Program) reporting due February 28, 2005.
The Board reviewed and discussed the 2004 SEMAP reporting due on February 28,
2005. It was reported that all data is collected throughout the year for reporting
purposes. Informational data provided to clients is collected from various sources such
as North Center Texas Council of Governments (COG), Bureau of Census and
Grapevine Colleyville School District.
No action taken.
Item #4 Consideration and approval of agreement with Spraymax for Weed and
Ant Control.
The Board was presented with a contract for weed and ant control for 2005. Spraymax
is one of the City of Grapevine's awarded bidders and they have provided this service to
us for the past two years. They are very responsive when we call. The past year we did
not have any problems with ant control due to the treatment plan provided by Spraymax.
Commissioner Billie Jean Martin made a motion to continue the contract for another year
with Spraymax for weed and ant control. Commissioner Doris Waite seconded the
motion.
Ayes: Nicastro, Martin and Waite
Nayes: None
Absent: Robbins & Martin
Item #5 Report from Doris Waite regarding meeting of Senior Advisory Board.
No Action taken
Item #6 Report from Doris Waite regarding Resident Advisory Board Meeting held
February 17, 2005.
No Action taken
ADJOURNMENT
Commissioner Billie Jean Martin made a motion the meeting be adjourned.
Commissioner Doris Waite seconded the motion.
Ayes: Nicastro, Martin and Waite
Nayes: None
Absent: Robbins & Martin
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Motion passed. Meeting adjourned at 4:47 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE DAY OF MARCH 2005.
APPROVED:
ti771.61(/
Marian Nicastro, Chairman
ATTEST:
Debra L. Wells,
Secretary
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