HomeMy WebLinkAbout2005-03-31 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 31st day of March, 2005 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice -Chair
Linda Robbins Financial Officer
Billie Jean Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Bill Gaither
Secretary
Director Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from
January 22, 2005 to March 25, 2005. Also reported was the statistical information for
the Section 8 Program including number of Vouchers leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report provided.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Report on Asbestos Testing
It was reported to the Board that an asbestos test was performed on the two
developments and that asbestos was found in both developments. Development
TX291-001 (Starr Place, W. Texas and Starnes) was found to have asbestos contents in
the ceiling and walls at 2% and the flooring at 10%. Development TX291-002 was found
to have asbestos in the flooring only and the contents was 10%.
The presence of asbestos in Development TX291-001 will require abatement work for
the HVAC work. The cost of the abatement will be in the range of $10,000.00 to
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$15,000.00. The executive director will price the cost of asbestos training for a Facility
Services employee.
Item #4. Report on REAC Inspections Scores
A report was given to the Board regarding the scores received for our REAC
Inspections. It was reported that Development TX291-001 (Starr Place, W. Texas and
Starnes) received a score of 92 and Development TX291-002 (W. Worth and S.
Scribner) received a score of 95. A health and safety issue was found on Starnes, which
resulted in the lower score in that development.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held February 24, 2005
Commissioner Billie Jean Martin made a motion to accept the minutes with one spelling
correction on page 2. Commissioner Doris Waite seconded the motion.
Ayes: Nicastro, Martin, Robbins, Martin and Waite
Nayes: None
Absent: None
Item #2 Consideration and discussion of award of HVAC Contract (Resolution 05-
01).
The Board was provided with the results of the bid opening including the lowest bidder.
It was explained to the Board that they could vote to accept the contract based on the
base bid or the base bid less the deductive alternate. The bidders were requested to
include a deductive alternate bid for the 20 units on W. Texas in anticipation of having
enough funds or otherwise receiving the 2005 capital funds by the time the project
started.
It was recommended that the Board accept the base bid and use the 2004 capital funds
reserved for irrigation until the 2005 funds arrive. The irrigation funds will provide
enough funds to cover the asbestos abatement as well as the base bid. It would also
save money by not having to re -bid the 20 units on W. Texas Street.
The Board discussed moving the irrigation project forward to 2006 and using the 2005
funds to complete the HVAC work on W. Worth Street.
Commissioner Cathy Martin made a motion to approve Resolution 05-02, approving the
Executive Director to execute a contract for services with Millennium Building &
Renovation, Inc. in an amount not to exceed $156,000.00. Commissioner Linda
Robbins seconded the motion.
Ayes: Nicastro, Martin, Robbins, Martin and Waite
Nayes: None
Absent: None
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Commissioner Cathy Martin made a motion to proceed with the procurement of an
asbestos consultant and abatement contractor. Commissioner Linda Robbins seconded
the motion.
Ayes: Nicastro, Martin, Robbins, Martin and Waite
Nayes: None
Absent: None
Item #3 Report from Doris Waite regarding Resident Advisory Board meeting held
March 17, 2005
No action taken.
ADJOURNMENT
Commissioner Cathy Martin made a motion the meeting be adjourned. Commissioner
Billie Jean Martin seconded the motion.
Ayes: Nicastro, Martin, Robbins, Martin and Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4:36 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF APRIL 2005.
APPROVED:
Marian Nicastro, Chairman
ATTEST:
Debra L. Wells,
Secretary
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