HomeMy WebLinkAbout2005-12-15 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 15th day of December, 2005 in the
Conference Room of Grapevine Housing Authority, with the following members present
to wit:
Marian Nicastro
Cathy Martin
Jane Everett
Terri Rushing
Chair
Vice Chair
Financial Officer
Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Bill Gaither
Secretary
Liaison to City Council
Director of Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:03 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing from
October 25, 2005 through December 09, 2005. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. KDHAP Update
The Board was updated on the status of the number of families housed through
the KDHAP program. They were informed that we had 16 families housed at the
beginning of November. One family moved back to New Orleans and another
moved to Houston but will be coming back as a port. It was reported that we
have received fund in November for about 9 families and will receive the rest this
month. It was also reported that HUD was asked to provide documentation with
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the payments to facilitate agency's in reconciling the payments back to their
records.
NEW BUSINESS
Item #1 Consideration of the minutes from the October 27, 2005 meeting
Commissioner Cathy Martin made a motion to accept the minutes as presented.
Commissioner Everett seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: B.J. Martin
Item #2 Consideration and discussion of the ward for the HVAC Contract for the
2005 Capital Funds Project for W. Worth Street
The Board was provided with the bid tabulations from the bid opening that was held
December 1, 2005 for the HVAC project on W. Worth Street. The lowest bidder was
Shirley's Air Conditioning & Heating with a bid of $101,213. References were checked
and the bidder was found to be an acceptable company.
Commissioner Cathy Martin made a motion to approve Resolution 05-07 approving the
Executive Director to execute a contract for services with Shirley's Air Conditioning and
Heating in an amount not to exceed $101,213. Commissioner Rushing seconded the
motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: B.J. Martin
Item #3 Consideration and approval of the Interlocal Agreement with the City of
Grapevine
The Board was provided with the recommended changes to the Interlocal Agreement for
the fiscal year 2006. The recommended changes are related to salary increases for the
Executive Director and Facility Services Technical II position. The City of Grapevine
gave raises of a total of 5% to all employees. The Technical II position salary is based
on 2080 hours at a mid range Tech II hourly rate. The Interlocal Agreement will go to
the City Council in January for approval.
Commissioner Everett made a motion to accept Resolution 05-06 Approving the 2006
Interlocal Agreement with the City of Grapevine. Commissioner Rushing seconded the
motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: B.J. Martin
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Item #4 Consideration and approval of a Boundary Action Agreement, Quitclaim
Deed, or Abandonment of Real Property at 320 Church Street.
The Board of Commissioners was presented with information regarding a .09 acre parcel
of property that is !ccated between the Grapevine Housing Authority property ori W.
Worth and 320 Church Street. Documentation was provided and reviewed. It was
determined that the housing authority has no legal right, interest or claim to the property.
The documentation also verified the housing authority has no need for the property and
has not maintained it in the past.
Commissioner Cathy Martin made a motion to authorize the Executive Director to
execute a Boundary Clarification and Adjustment Agreement approved by the City
Attorney certifying that the Grapevine Housing Authority has no right, interest, or claim to
the .09 acre parcel of property. Commissioner Rushing seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: B.J. Martin
Item #5 Report from the Resident Advisory Board Christmas Party held on
December 9, 2005.
The Board was provided with a report of the Christmas Party. It was reported that there
were approximately 42 residents present at the party. Residents enjoyed good food,
fellowship and lots of prizes. Everyone left with a gift provided by the RAB funds.
No Action taken.
ADJOURNMENT
Commissioner Cathy Martin made a motion the meeting be adjourned. Commissioner
Rushing seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: B.J. Martin
Motion passed. Meeting adjourned at 4:44 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF JANUARY 2006.
APPROVED:
Marian Nicastro, Chair
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ATTEST:
ci._cL.aR. �ffia
Debra L. Wells,
Secretary
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