HomeMy WebLinkAbout2006-03-23 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 23rd day of March, 2006 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice Chair
Jane Everett Financial Officer
Terri Rushing Resident Commissioner
Billie Jean Martin Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Bill Gaither
Executive Director
Liaison to City Council
Director of Administrative Services
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from January 21, 2006 through March 17, 2006. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Update on the New Disaster Voucher Program (DVP)
The Board was provided with an update on the new Disaster Voucher Program that
replaced the Katrina Disaster Housing Assistance Program.
Item #4. New Open Meetings/Open Records Training Requirement for
Commissioners
The Board was provided with information regarding a new law passed by the Texas
Legislation that requires appointed public officials to have training on the State Open
1
Meetings and Open Records laws. They were provided with several options as to how
they can meet the mandatory requirements.
NEW BUSINESS
Item #1 Consideration of the minutes from the January 26, 2006 meeting
There was one correction made to the minutes under the Report of the Executive
Director, Item #1 — first sentence change the word secretary to Executive Director.
Commissioner Cathy Martin made a motion to accept the minutes as amended.
Commissioner B.J. Martin seconded the motion.
Ayes: Nicastro, Martin, Everett, Martin & Rushing
Nayes: None
Absent: None
Item #2 Consideration and approval of the Fee Accountant Engagement Letter
The Engagement Letter for the fee accountant was provided for approval for the year
ending December 31, 2006. The Executive Director stated she has been happy with the
work provided by Allen Cornell, CPA and requested approval to continue with his
services.
Commissioner Rushing made a motion to approve the Engagement Letter for services
with Allen Cornell, CPA as fee accountant for the year ended December 31, 2006.
Commissioner Cathy Martin seconded the motion.
Ayes: Nicastro, Martin, Everett, Martin & Rushing
Nayes: None
Absent: None
Item #3 Consideration and discussion of contract for weed and ant control
The Board was provided with a request for continuation of the weed and ant control
contract with SprayMax for another year. The cost of the program is reasonable and it
has been effective the past few years.
Commissioner Cathy Martin made a motion to accept the 2006 Vegetation and Fire Ant
Control Services with SprayMax. Commissioner Everett seconded the motion.
Ayes: Nicastro, Martin, Everett, Martin & Rushing
Nayes: None
Absent: None
2
Item #4 Report from the Resident Advisory Board meetings held February 16,
2006 and March 16, 2006
The Board was presented with the minutes from the Resident Advisory Board meetings
held February 16, 2006 and March 16, 2006.
No Action taken.
ADJOURNMENT
Commissioner Cathy Martin made a motion the meeting be adjourned. Commissioner
Everett seconded the motion.
Ayes: Nicastro, Martin, Everett, Martin & Rushing
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4:35 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27th DAY OF APRIL 2006.
APPROVED:
p /1
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
3