HomeMy WebLinkAbout2007-02-22 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 22nd day of February, 2007 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice Chair
Jane Everett Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Bill Gaither
Executive Director
City Council Liaison
Administrative Services Director
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from January 20, 2007 through February 19, 2007. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes from the November 16, 2006 meeting
Commissioner Martin made a motion to accept the minutes as presented.
Commissioner Everett seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
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Item #2 Consideration and approval of the Management Assessment Sub
Systems (MASS) for the period ending December 31, 2006
The Board was presented with a copy of the Management Assessment Sub Systems
(MASS) report for the period ending December 31, 2006 for their review and approval.
The report is due to REAC by March 1, 2007 and requires Board approval.
Commissioner Martin made a motion to accept Resolution No. 07-01 approving the
Public Housing Management Assessment Sub System for the period ended December
31, 2006. Commissioner Everett seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Item #3 Consideration and approval of the Section Eight Management
Assessment Program (SEMAP) for the period ended December 31, 2006.
The Board was provided with a copy of the Section Eight Management Assessment
Program (SEMAP) for the period ended December 31, 2006. The report is due to
REAC by March 1, 2007 and does not required Board approval. The report is being
provided for review and discussion of any questions pertaining to SEMAP reporting.
No action taken
Item #4 Consideration and approval of TexPool documents to open accounts with
a presentation by Jerry Landrum.
Jerry Landrum from Lehman Brothers made a presentation to the Board regarding
TexPool, A Local Government Pool. Mr. Landrum provided information on how the Pool
works including how investments are made. He also provided information on the safety
of the Pool and the ease of retrieving funds.
The Board was in favor of investing in the Pool. They decided to invest all current
investments in TexPool as they mature.
Commissioner Rushing made a motion to approve the Resolution to Participate in
TexPool, A Local Government Pool and other required documents.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Item #5 Consideration and approval of revised Investment Policy.
The Board was presented with a copy of the revised Investment Policy. The sections
revised were number 8.0 Authorized and Suitable Investments and 9.0 Collateralization.
Allen Cornell, CPA helped provide the wording for both sections. The new wording
provides clarification for both sections.
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Commissioner Martin made a motion to accept the revisions to the Investment Policy.
Commissioner Rushing seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Item #6 Consideration and approval of giving the Executive Director authority to
sign checks and open accounts of all housing authority funds.
The Executive Director requested from the Board authority to sign checks in amounts
over $2,500 dollars. The original resolution gave the Executive Director authority to sign
checks under $2,500 dollars and all other checks required two Commissioner
signatures. The original resolution was approved in March 2000, however the check
signing procedure was inadvertently never changed.
The Board stated they felt there were enough checks and balances in place to continue
with the procedure we have been following of one Commissioner signature along with
the Executive Director signature.
Commissioner Martin made a motion to accept Resolution No. 07-02 Authorizing the
Executive Director to sign all checks and open accounts of all housing authority funds.
Commissioner Everett seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Item #7 Consideration and approval of the 2007 contract with Spraymax for weed
and ant control.
The Board was presented with a contract renewal for weed and ant control with
Spraymax. The program used by Spraymax for the past two years has been successful
in controlling both weeds and ants.
Commissioner Everett made a motion to accept the 2007 contract renewal for weed and
ant control with Spraymax. Commissioner Rushing seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Item #8 Report from the Resident Advisory Board meeting held February 15,
2007.
The Board was presented with the minutes from the meeting.
No action taken
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ADJOURNMENT
Commissioner Martin made a motion the meeting be adjourned. Commissioner Everett
seconded the motion.
Ayes: Nicastro, Martin, Everett & Rushing
Nayes: None
Absent: BJ Martin
Motion passed. Meeting adjourned at 4:55 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 22ND DAY OF MARCH 2007.
APPROVED:
J fj ' Everett, Financial Officer
ATTEST:
Debra L. Wells,
Secretary
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