HomeMy WebLinkAbout2007-03-22 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 22nd day of March, 2007 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Jane Everett Commissioner
Terri Rushing Resident Commissioner
B.J. Martin Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Bill Gaither
Executive Director
City Council Liaison
Administrative Services Director
CALL TO ORDER
Commissioner Everett called the meeting to order at 4:02 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from February 20, 2007 through March 16, 2007. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held February 22,
2007
Commissioner B.J. Martin made a motion to accept the minutes as presented.
Commissioner Rushing seconded the motion.
Ayes: Everett, Martin & Rushing
Nayes: None
Absent: Nicastro & C. Martin
1
Item #2 Consideration and approval of the Engagement Letter with Allen Cornell,
CPA for fee accounting.
The Board was presented with a copy of the Engagement Letter provided by Allen
Cornell for approval. A question was raised concerning the meaning of a sentence in
the engagement letter, which reads "I am not independent with respect to the Housing
Authority of the City of Grapevine". The understanding of the statement as discussed
was that he was not independent from the Housing Authority because he makes
recommendations and suggestions regarding accounting matters. The Executive
Director stated she would clarify the meaning of the sentence with the fee accountant
and get back to the Board.
The Executive Director stated she was happy with the work performed by Allen Cornell
and would like to continue using his services.
Commission BJ Martin made a motion to accept the Engagement Letter from Allen
Cornell for fee accounting services. Commissioner Rushing seconded the motion.
Ayes: Everett, Martin & Rushing
Nayes: None
Absent: Nicastro & C. Martin
Item #3 December 31, 2006 Financial Reports.
The December 31, 2006 Financial Reports were provided to the Financial Officer for
review prior to the meeting. The Financial Officer did not have anything to report to the
Board regarding the statements.
No action taken
Item #4 Report from the Resident Advisory Board meeting held March 15, 2007.
The Board was presented with the minutes from the RAB meeting held March 15, 2007.
No action taken
ADJOURNMENT
Commissioner Rushing made a motion the meeting be adjourned. Commissioner BJ
Martin seconded the motion.
Ayes: Everett Martin & Rushing
Nayes: None
Absent: Nicastro & C. Martin
Motion passed. Meeting adjourned at 4:31 p.m.
2
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 10TH DAY OF MAY 2007.
APPROVED:
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
3