HomeMy WebLinkAbout2007-10-01 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 1st day of October, 2007 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Vice Chair
Jane Everett Financial Officer
B.J. Martin Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
PUBLIC HEARING OPENED
Vice Chair Cathy Martin opened the Public Hearing at 4:00 p.m.
There were no citizens present for Public comment.
Commissioner Rushing made a motion to close the Public Hearing. Commissioner
Everett seconded the motion.
Ayes: Martin, Martin, Everett & Rushing
Nayes: None
Absent: Nicastro
CALL TO ORDER
Vice Chair Cathy Martin called the meeting to order at 4:05 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from September 8, 2007 through September 27, 2007. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
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Item #3. Quarterly Investment Report
This item was pulled from the agenda.
NEW BUSINESS
Item #1 Consideration of the minutes from the September 13, 2007 meeting
Commissioner BJ Martin made a motion to accept the minutes as presented.
Commissioner Everett seconded the motion.
Ayes: Martin, Martin, Everett & Rushing
Nayes: None
Absent: Nicastro
Item #2 Consideration and adoption of the 2008 Annual Plan, Admissions and
Occupancy Policy, Administrative Plan, Lease, Addendum's, Utility
Allowances and all other policies with consideration to comments
received at both the Public Hearing and resident meeting
The Board of Commissioners discussed the Utility Allowance Schedule prepared by
Allen Cornell, CPA. The calculation for the new rate for the two-bedroom utility
allowance was $6.00 less than the previous year's calculation. It was recommended
that the two-bedroom utility allowance remain at the old rate. There were no major
changes to the policies.
Commissioner B.J. Martin made a motion to accept the 2008 Annual Plan, Admissions
and Occupancy Policy, Administrative Plan, Lease, Addendum's, Utility Allowances and
all other polices with the amendment to the Utility Allowance for the two-bedroom.
Commissioner Rushing seconded the motion.
Ayes: Martin, Martin, Everett & Rushing
Nayes: None
Absent: Nicastro
Item #3 Consideration and discussion of a Contract with Xerox to Lease to Own a
Copier for the Office.
This item was tabled.
Item #4 Report from the Resident Advisory Board Meeting held October 18, 2007
Minutes from the Resident Advisory Board were presented to the Board.
No action taken
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ADJOURNMENT
Commissioner Everett made a motion the meeting be adjourned. Commissioner
Rushing seconded the motion.
Ayes: Martin, Martin, Everett & Rushing
Nayes: None
Absent: Nicastro
Motion passed. Meeting adjourned at 4:37 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 15TH DAY OF NOVEMBER 2007.
APPROVED:
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Executive Director
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