HomeMy WebLinkAbout2007-11-15 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 15th day of November, 2007 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Cathy Martin Vice Chair
B.J. Martin Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Bill Gaither
Executive Director
Liaison to City Council
Administrative Services Director
CALL TO ORDER
Marian Nicastro called the meeting to order at 4:03 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from September 28, 2007 through November 09, 2007. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Quarterly Investment Report
The Board was presented with the Quarterly Investment Report ending September 30,
2007
Item #4 TexPool Participant Statement
The October 2007 TexPool Participant Statement was provided for review.
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NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held October 1, 2007
Commissioner Cathy Martin made a motion to accept the minutes as presented.
Commissioner BJ Martin seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Item #2 Election of Officers and Board Representative to the Senior Advisory
Board.
Commissioner Nicastro made a motion to nominate and accept Commissioner Cathy
Martin as Chair. Commissioner BJ Martin seconded the nomination.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Commissioner Rushing made a motion to nominate and accept Commissioner Nicastro
as the Vice Chair. Commissioner C. Martin seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Commissioner BJ Martin made a motion to keep Commissioner Everett as the Financial
Officer. Commissioner C. Martin seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Commissioner C. Martin made a motion to appoint Commissioner BJ Martin as the Ex -
Officio to the Grapevine Senior Citizens Advisory Board. Commission Rushing
seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent : Everett
Item #3 Consideration and award of bid to the Contractor for the Irrigation Project
The Board received bid tabulations from four bidders that responded to the bid opening
for installing irrigation systems on W. Texas, W. Worth, S. Scribner and Starnes/Brewer.
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There was some concern because the offer from The Lawn Firm was substantially lower
than the other bidders. The Board was informed that the Architect spoke to the vendor
after the bid opening and the contractor assured us they were comfortable with the bid.
The contractor's references were extremely complimentary of them. They provided
references from a local City and school district.
Commissioner BJ Martin made a motion to accept Resolution 07-03 Approving the
Executive Director to execute a contract for Services with the Lawn Firm in an amount
not to exceed $87,154.80. Commissioner Rushing seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Item #4 Consideration and approval of a copier company for the purchase or
lease of a copier and maintenance contract
The Board was provided with three bids for copier and maintenance contracts for a
purchase or lease. The bid from Konica Minolta was the lowest and most acceptable
bid. It was decided to purchase the copier and pay for a maintenance contract, which
will include all maintenance and supplies except paper.
Commissioner C. Martin made a motion to accept Resolution 07-04 Approving the
Executive Director to execute a contract for the purchase of a Konica Minolta black and
white copier for the amount of $3,467.00 with a maintenance contract for $.007 per copy.
Ayes: Nicastro, C. Martin, BJ Martin and Rushing
Nayes: None
Absent: Everett
Item #5 Monthly Financial Reports provided to the Financial Officer for review.
Financial Officer's report to the Board if needed.
The Financial Officer was absent, however she communicated to the Executive Director
that she did not have anything to report.
No action taken.
Item #6 Report from the October 18, 2007 Resident Advisory Board Meeting
The minutes from the October 18, 2007 Resident Advisory Board Meeting was provided
to the Board.
No action taken.
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ADJOURNMENT
Commissioner Nicastro made a motion the meeting be adjourned. Commissioner
Rushing seconded the motion.
Ayes: Nicastro, C. Martin, BJ Martin & Rushing
Nayes: None
Absent: Everett
Motion passed. Meeting adjourned at 4:50 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 24TH DAY OF JANUARY 2008.
APPROVED:
Cathy Martin, Chair
ATTEST:
Debra L. Wells,
Secretary
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