HomeMy WebLinkAbout2008-02-25 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 25th day of February, 2008 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Marian Nicastro Vice Chair
Jane Everett Financial Officer
B.J. Martin Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Bill Gaither
Sharron Spencer
Executive Director
Administrative Services Director
City Council Liaison
CALL TO ORDER
Chairman Cathy Martin called the meeting to order at 4:30 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from January 18, 2008 through February 19, 2008. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held January 24,
2008
Commissioner Marian Nicastro made a motion to accept the minutes as presented.
Commissioner B.J. Martin seconded the motion.
Ayes: C. Martin, Nicastro, Everett, and BJ Martin
Nayes: None
Absent: Rushing
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Item #2 Consideration and approval of Resolution 08-03 Approval for Weed and
Ant Control Contract for 2008.
The Board was provided with two bids for weed and ant control. After reviewing the bids
the executive director was requested to get pricing from the vendors for next months
meeting on a once a year fire ant control treatment. It was also requested that all
properties be noted on the contracts.
Commissioner Nicastro made a motion to table Resolution 08-03 until next month.
Commissioner Everett seconded the motion.
Ayes: C. Martin, Nicastro, Everett, and BJ Martin
Nayes: None
Absent: Rushing
Item #3 Consideration and approval of Resolution 08-02 Form HUD -52574
Operating Budget Approval for Fiscal Year 2008.
The Board was provided with a copy of the proposed 2008 Operating Budget for review
and consideration. It was recommended that Travel be reduced from $7,500 to $5,000,
which is reflective of what was spent in 2007.
Commissioner Nicastro made a motion to accept Resolution 08-02 Form HUD -52574
Operating Budget Approval for Fiscal Year 2008 with the amendment to Travel.
Commission Everett seconded the motion.
Ayes: C. Martin, Nicastro, Everett, and BJ Martin
Nayes: None
Absent: Rushing
Item # 4 Consideration and review of paid holidays for staff.
The Board was provided a schedule of holidays provided by housing agencies in the
area and included Grapevine Housing Authority. Grapevine Housing Authority staff
currently receives nine paid holidays, which are the least of all housing agencies. The
Board was requested to increase the staff holidays to include Presidents Day.
Commissioner Nicastro made a motion to increase the staff holidays to include
Presidents Day and to amend the Personal Manual to reflect the change.
Commissioner BJ Martin seconded the motion.
Ayes: C. Martin, Nicastro, Everett, and BJ Martin
Nayes: None
Absent: Rushing
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Item #5 Minutes from Resident Advisory Board Meetings held January 24, 2008
and February 21, 2008 provided for review.
No action taken
ADJOURNMENT
Commissioner Martin made a motion the meeting be adjourned. Commissioner Everett
seconded the motion.
Ayes: C. Martin, Nicastro, Everett, and BJ Martin
Nayes: None
Absent: Rushing
Motion passed. Meeting adjourned at 5:15 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF MARCH 2008.
ATTEST:
Debra L. Wells,
Secretary
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APPROVED:
Cathy N)6 in, f air
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