HomeMy WebLinkAbout2008-03-27 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 27th day of March, 2008 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Financial Officer
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chairman Cathy Martin called the meeting to order at 4:30 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from February 20, 2008 through March 21, 2008. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held February 25,
2008
Commissioner Everett made a motion to accept the minutes as presented.
Commissioner Rushing seconded the motion.
Ayes: C. Martin, Everett, and Rushing
Nayes: None
Absent: Nicastro, Martin
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Item #2 Consideration and approval of Resolution 08-03 Approval for Weed and
Ant Control Contract for 2008.
The Board was provided with two bids for weed and ant control. The two bidders were
asked to provide a bid that included a one time a year ant control product. The bidder
who provided a bid, which included the ant product called Top Choice was found more
acceptable.
Commissioner Everett made a motion to accept Resolution 08-03 for Weed and Ant
Control and to accept the bid that included Top Choice for ant control. Commissioner
Rushing seconded the motion.
Ayes: C. Martin, Everett, and Rushing
Nayes: None
Absent: Nicastro, BJ Martin
Item #3 Consideration and discussion of purchasing coin operated equipment for
laundry rooms on Starr Place and W. Texas.
The Board was provided with the cost to purchase four sets of coin-operated washers
and gas dryers for the two laundry rooms located on Starr Place and W. Texas. WEB
Intelligent Laundry Systems currently provides washers and dryers, however the
equipment is old and not maintained. The cost to us the equipment would be $1.00 per
load. The laundry equipment would pay for itself within three years and would pay for
the cost of utilities.
It was recommended that an extended warranty and maintenance contract be
researched for the equipment. The laundry rooms will receive a thorough cleaning and
will get painted before the equipment is delivered.
Commissioner Rushing made a motion to accept purchasing laundry equipment for Starr
Place and W. Texas and to research purchasing an extended warranty and maintenance
contract. Commission Everett seconded the motion.
Ayes: C. Martin, Everett, and Rushing
Nayes: None
Absent: Nicastro, BJ Martin
Item # 4 Consideration of minutes from March 20, 2008 Resident Advisory
Meeting.
The Board was provided with a copy of the minutes from the March 20, 2008 meeting.
No action taken
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ADJOURNMENT
Commissioner Everett made a motion the meeting be adjourned. Commissioner
Rushing seconded the motion.
Ayes: C. Martin, Everett, and Rushing
Nayes: None
Absent: Nicastro, BJ Martin
Motion passed. Meeting adjourned at 4:55 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 24TH DAY OF APRIL 2008.
APPROVED:
Cathy Mat)'(, Chir
ATTEST:
Debra L. Wells,
Executive Director
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