HomeMy WebLinkAbout2008-07-17 Regular Meeting amendedState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 17th day of July, 2008 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Commissioner
B.J. Martin Commissioner
Joetta King Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from April 19, 2008 through July 11, 2008. Also reported was the statistical information
for the Section 8 Program including number of Vouchers leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held May 22, 2008
Commissioner B.J. Martin made a motion to accept the minutes as presented.
Commissioner Everett seconded the motion.
Ayes: Martin, Everett, Martin, King & Rushing
Nayes: None
Absent: None
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Item #2 Consideration and approval of Audit Proposal from Elizabeth Spencer,
CPA
The Board was presented with the results of three proposals received for audit services
for the fiscal year ending December 31, 2007. The bid from Elizabeth Spencer, CPA
was found to be the most acceptable bid.
Commissioner Rushing made a motion to accept the bid from Elizabeth Spencer, CPA
for auditing services for fiscal year December 31, 2007.
Commissioner Everett seconded the motion.
Ayes: Martin, Everett, Martin, King & Rushing
Nayes: None
Absent: None
Item #3 Discussion and consideration of installing a fence to stop the public from
cutting through W. Worth Street to gain access to the park.
The Board was informed on the current problem with homeless people cutting through
housing property to access the Botanical Gardens located at the back of housing
property. Residents have complained of people knocking on windows, loitering outside
windows at night and kicking back doors.
A proposal to have an ornamental iron fence installed that would connect to existing
fencing was presented. The fence would block access through housing property and
should eliminate the current problems.
Commissioner BJ Martin made a motion to pursue getting proposals for ornamental iron
fencing in accordance to the Procurement Policy.
Commissioner Rushing seconded the motion.
Ayes: Martin, Everett, Martin, King & Rushing
Nayes: None
Absent: None
Item #4 Report from the Resident Advisory Board meeting held June 6, 2008
Minutes from the meeting were provided to the Board.
No action taken.
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ADJOURNMENT
Commissioner Everett made a motion the meeting be adjourned. Commissioner BJ
Martin seconded the motion.
Ayes: Martin, Everett, Martin, King & Rushing
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:10 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF AUGUST 2008.
APPROVED:
Cathy Main, CftSair
ATTEST:
Debra L. Wells,
Executive Director
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