HomeMy WebLinkAbout2008-08-28 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 28th day of August, 2008 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Commissioner
Joetta King Commissioner
Randy Bacon Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Kevin Mitchell
Executive Director
City Council Liaison
Parks Superintendent
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from July 12, 2008 through August 22, 2008. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held July 17, 2008
Commissioner Everett made a motion to accept the minutes as presented.
Commissioner Rushing seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
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Item #2 Election of new officers and appointment of representative to the Senior
Advisory Board
Commissioner Martin opened the floor for nominations for the positions of Chair, Vice
Chair, Financial Officer and appointment of an ex -officio to the Senior Advisor Board.
She stated that since there were two newly appointed Board Members it might be best to
have Commissioner Everett sever as the Vice Chair since she has more experience on
the Board.
Commissioner Martin nominated Commissioner Everett for Vice Chair. Commissioner
Rushing made a motion to elect Commissioner Everett as Vice Chair. Commissioner
King seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Commissioner Everett nominated and made a motion to elect Commissioner Martin as
the Chairperson. Commissioner King seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Commissioner King nominated and made a motion to elect Commissioner Bacon as the
Financial Officer. Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Commissioner King offered to serve as the ex -officio to the Senior Citizens Advisory
Board and her offer was accepted.
Item #3 Consideration and approval of proposal for ornamental iron fence
This item was tabled until the next meeting to provide more time to acquire an additional
bid.
Commissioner Bacon made a motion to table this item until more bids can be obtained.
Commissioner King seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
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Item #4 Consideration and discussion of a proposed plan for planting trees or
shrubs along Starnes/Brewer to enhance the property.
Kevin Mitchell, City of Grapevine Parks Superintendent provided a rough landscaping in
the Starnes/Brewer area. He stated that he didn't know the budget for this project or
how much landscaping we wanted to do so what he prepared was very preliminary.
He recommended that the first thing we address was cleaning up the area by removing
deceased trees and old shrubs. He suggested we plant about 45 30 -gallon trees around
the property and maybe 15 smaller trees. He stated that the project could be done over
several years to help with the budget.
The Board agreed that the project should be done over several years. The amount of
funds to be spent on this project will be determined at the Capital Funds workshop next
month.
No action taken.
Item #5 Consideration and discussion of the future capital funds needs
A workshop will be held on September 18, 2008 to work on the Capital Funds Five Year
Plan.
No action taken
Item #6 Discussion of items for future meetings
No action taken
Item #7 Minutes from the Resident Advisory Board Meetings held on July 24,
2008 and August 21, 2008.
Minutes from the meetings were provided to the Board for review.
No action taken
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ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Rushing
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:36 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 18TH DAY OF SEPTEMBER 2008.
APPROVED:
ATTEST:
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Debra L. Wells,
Executive Director
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