HomeMy WebLinkAbout2008-09-18 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 18th day of September, 2008 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice -Chair
Joetta King Commissioner
Randy Bacon Financial Officer
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:35 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from August 23, 2008 through September 12, 2008. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes for the Board Meeting held August 28, 2008
Commissioner Everett made a motion to accept the minutes as presented.
Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, King, & Bacon
Nayes: None
Absent: Rushing
1
Item #2 Workshop for the Capital Funds Program Five Year Plan
The Board was provided with a proposed Five -Year Capital Funds Budget for 2009-2013
along with the two current open Capital Funds Programs. The budget includes items
that have been previously identified as needs.
The largest item that has been identified as a future need is for window replacement. It
will take several years and several Capital Funds Programs to replace windows in all the
units. There was discussion as to whether it was necessary to hire an architect for the
project. It was determined that the architect would be hired for at least the first phase of
the window project.
Landscaping of all the properties was identified as another need. The Board was
provided proposals from a tree service to prune and clean the properties. It was
determined that Commissioner King and the executive director would meet with the tree
service company to identify what needs to be removed and pruned. Funds will be
provided over the five year budget for the necessary maintenance and landscaping.
After all window replacement projects are completed funds will be directed towards
replacement of cabinets and floors. Funds will also be set-aside for parking lots.
No action taken
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Everett
seconded the motion.
Ayes: Martin, Everett, King & Bacon
Nayes: None
Absent: Rushing
Motion passed. Meeting adjourned at 6:00 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 2ND DAY OF OCTOBER 2008.
ATTEST:
GO
Debra L. Wells,
Executive Director
APPROVED:
2