HomeMy WebLinkAbout2009-03-12 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 12th day of March, 2009 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Joetta King Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from January 26, 2009 through March 06, 2009. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes from the January 29, 2009 meeting
Commissioner King made a motion to accept the minutes as presented. Commissioner
Rushing seconded the motion.
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Ayes: Martin, King & Rushing
Nayes: None
Absent: Everett and Bacon
Item #2 Consideration and approval of Resolution 09-02 Policy for Records
Retention
The corrections requested at the previous meeting were made to the Records Retention
Policy and presented to the Board for approval.
A motion was made by Commissioner Rushing to accept Resolution 09-02 Policy
Records Retention. Commissioner King seconded the motion.
Ayes: Martin, King & Rushing
Nayes: None
Absent: Everett and Bacon
Item #3 Consideration and approval of Resolution 09-04 HUD Form 50075.1
Annual Statement/Performance Evaluation
We were awarded stimulus funds from the government and one of the requirements was
the Board had to approve HUD Form 50075.1 Annual Statement/Performance
Evaluation. Form 50075.1 provides information on the projects that our agency plans to
utilize the stimulus funds to complete.
Commissioner King made a motion to accept Resolution 09-04 Approval of HUD Form
50075.1 Annual Statement/Performance and Evaluation Form. Commissioner Rushing
seconded the motion.
Ayes: Martin, King & Rushing
Nayes: None
Absent: Everett and Bacon
Item #4. Consideration and approval of Resolution 09-05 Lawn Service Contract.
Bids were accepted for lawn services, which included mowing, edging and weed eating
for the current year. Three proposals were requested but only two companies
responded.
The Lawn Firm was slightly higher than the company that has been performing the work,
however we were not satisfied with the work the past year. The Lawn Firm also does
our sprinkler maintenance and we have been very pleased with how quickly they
respond back to us.
Commissioner King made a motion to accept Resolution 09-05 for Lawn Care Services
with The Lawn Firm, Inc. Commissioner Rushing seconded the motion.
Ayes: Martin, King & Rushing
Nayes: None
Absent: Everett and Bacon
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Item #5 Report from the Resident Advisory Board Meeting held February 19, 2009
The minutes from the Resident Advisory Board meeting held on February 19, 2009 were
presented to the Board for review.
No action taken
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Rushing
seconded the motion.
Ayes: Martin, King & Rushing
Nayes: None
Absent: Everett and Bacon
Motion passed. Meeting adjourned at 5:20 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 30TH DAY OF APRIL 2009.
ATTEST:
Debra L. Wells,
Executive Director
APPROVED:
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