HomeMy WebLinkAbout2009-04-30 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 30th day of April, 2009 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Joetta King Commissioner
Randy Bacon Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
John McGrane
CALL TO ORDER
Executive Director
City Council Liaison
Director Administrative Services
Chair Cathy Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from March 07, 2009 through April 24, 2009. Also reported was
the statistical information for the Section 8 Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
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Item #3. 2009 SEMAP Score
The Board was presented with our fiscal year 2008 Section Eight Management
Assessment Program (SEMAP) score of 100.
Item #4. Investment Report for Quarter ending 03/31/09
The Board was provided with the March 31, 2009 quarterly investment report.
Item #5. Management Performance Review Letter
The Board was presented a letter received from HUD resulting from an Asset
Management Performance review performed on April 2, 2009. The letter stated
that the review resulted in no deficiencies and/or areas of concern.
NEW BUSINESS
Item #1 Consideration of the minutes from the March 12, 2009 meeting
Commissioner King made a motion to accept the minutes as presented.
Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Item #2 Consideration and approval of Engagement Letter with Allen
Cornell, CPA for Fee Accounting Services
The Board was presented with an engagement letter from Allen Cornell, CPA for
our 2009 fee accounting services. His services increased by thirty dollars from
the previous year. We have been very happy with his services and would like to
continue with him providing them.
A motion was made by Commissioner Bacon to accept the Engagement Letter
from Allen Cornell for our 2009 Fee Accounting Services. Commissioner Everett
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
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Item #3 Consideration and discussion of participating in the Grapevine
Crime Free Multi -Housing Program
Officer Jason Keller provided a presentation on the Grapevine Crime Free Multi -
Housing Program that is part of a National campaign to keep apartment
complexes as crime free as possible. As a participant of this program there are
several benefits. One benefit of many is we will have a contact at the police
department that will provide us with information on applicants as well as people
currently receiving assistance. Our police department will also have contacts
from surrounding police departments, which will be beneficial for our participants
living in the surrounding communities. The Crime Free Multi -Housing Program is
a win, win proposition.
Commissioner King made a motion that we participate in the Grapevine Crime
Free Mult-Housing Program. Commissioner Rushing seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Item #4. Discussion and acceptance of the monthly financial statements as
presented by Randy Bacon, Finance Officer
Commission Bacon commented that he had reviewed the January and February
2009 monthly financial statements. He had one question concerning the
difference in the salary amounts for the two months and was informed that the
staff was paid bi-weekly.
Commissioner Bacon made a motion to accept the January and February
monthly financial statements. Commissioner Rushing seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Item #5
2009
Report from the Resident Advisory Board Meeting held April 16,
The minutes from the Resident Advisory Board meeting held on April 16, 2009
were presented to the Board for review.
No action taken
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ADJOURNMENT
Commissioner Everett made a motion the meeting be adjourned. Commissioner
Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Rushing
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:33 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 7TH DAY OF MAY 2009.
APPROVED:
Cathy Martin, air
ATTEST:
Debra L. Wells,
Executive Director
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