HomeMy WebLinkAbout2009-07-30 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 30th day of July, 2009 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Joetta King Commissioner
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:35 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from June 12, 2009 through July 23, 2009. Also reported was the
statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3. Quarterly Investment Report
The Board was provided with the June 30, 2009 Quarterly Investment Report.
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NEW BUSINESS
Item #1 Election of Officers and Appointment of Housing Representative to
the Senior Advisory Board
Commissioner King suggested the officers remain the same unless the
individuals were not interested in serving another term. Commissioner King
stated that she would serve another term as the housing representative to the
Senior Advisory Board unless Commissioner Reed was interested in the position.
Commissioner Reed declined due to her work schedule.
Commissioner King made a motion to accept Cathy Martin as Chair, Jane
Everett as Vice Chair and Randy Bacon as Finance Officer. Commissioner Reed
seconded the motion.
Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
Commissioner Reed made a motion to accept Commissioner King as the
housing representative to the Senior Advisory Board. Commissioner Everett
seconded the motion.
Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
Item #3 Consideration and approval of Engagement Letter with Elizabeth
Spencer, CPA for fiscal year 2008 independent audit
The Board discussed the engagement letter provided by Elizabeth Spencer, CPA
for the December 31, 2008 audit. Becky has provided our audits for the past
several years and we have been happy with the past audits. The fees did not
increase for this year.
Commissioner King made a motion to accept the Audit Engagement Letter with
Elizabeth Spencer, CPA for the year ended December 31, 2008. Commissioner
Reed seconded the motion.
Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
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Item #4 Consideration and approval of amendments to the By -Laws
The revisions recommended at the June meeting to Section 7 - Election or
Appointment of the By -Laws were present to the Board for approval.
Commissioner Reed made a motion to accept the By -Laws as amended.
Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
Item #5 Consideration and acceptance of the Monthly Financial Statements
Commissioner Bacon was not present to present the monthly financial
statements so it was tabled until the next schedule meeting.
Commissioner King made a motion to table acceptance of the monthly financial
statements until the next scheduled meeting. Commission Everett seconded the
motion.
Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
Item #6 Consideration and discussion of attendance to the Texas Housing
Associate Annual Conference held in Fort Worth on August 25-27.
The Board was provided with the agenda for the THA Annual Conference to be
held the week of August 25-27 in Fort Worth. The conference is a great
opportunity for new commissioners to learn and to meet other commissioners
from around the state.
No action taken.
Item #7 Report from the Resident Advisory Meeting held on July 16, 2009
The board was presented with a copy of the minutes from the Resident Advisory
Board Meeting held on July 16, 2009.
No Action taken.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Everett seconded the motion.
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Ayes: Martin, Everett, King & Reed
Nayes: None
Absent: Bacon
Motion passed. Meeting adjourned at 5:10 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 3RD DAY OF SEPTEMBER
2009.
ATTEST:
‘r-;.. L.4 A
Debra L. Wells,
Executive Director
APPROVED:
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