HomeMy WebLinkAbout2010-01-13 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 13th day of January, 2010 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Cathy Martin
Jane Everett
Joetta King
Randy Bacon
Carole Reed
Chair
Vice Chair
Commissioner
Finance Officer
Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
John McGrane
Scott Dyer
Executive Director
City Council Liaison
Administrative Services Director
Public Works, Manager of Engineering
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from November 11, 2009 through January 06, 2010. Also
reported was the statistical information for the Section 8 Voucher Program
including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2 Capital Funds
The Board was provided with a copy of the monthly Capital Funds Report.
1
NEW BUSINESS
Item #1 Consideration of minutes from the January 13, 2010 meeting
Commissioner King reported a typo correction found on pages 1 and 2; manager
was misspelled on both pages.
Commissioner King made a motion to accept the minutes as amended.
Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #2 Update on drainage work to be performed at 319 and 327 W. Worth
Street
Scott Dyer, Manager of Engineering for the City of Grapevine, provided an
update on the proposed plan to correct the drainage issues on W. Worth Street.
Mr. Dyer provided a breakdown of cost that the housing authority would be
responsible for and explained that the majority of the work would be funded
through the Storm Drainage account. He stated that the project was scheduled
to start in a couple of weeks if the Board was in agreement with the proposed
plan.
Commissioner King made a motion to authorize the City to proceed with the
proposed plan. Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #3 Consideration and approval of Resolution 10-01 Procurement
Policy.
The Board was provided with a new Procurement Policy to replace the current
policy that was found deficient by HUD during a remote ARRA review. A new
policy was required to be adopted by January 15, 2010 and provided to HUD to
be in compliance. The current policy did not address emergency purchases and
had not been updated since 2001.
Commissioner Everett made a motion to accept Resolution 10-01 Procurement
Policy. Commissioner Bacon seconded the motion.
2
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #4 Report and acceptance of the Monthly Financial Statements
Commissioner Bacon stated that in his review of the monthly financial statements
and found them to be acceptable.
Commissioner Bacon made a motion to accept the monthly financial statements.
Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:01 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 24TH DAY OF FEBRUARY
2010.
ATTEST:
LLcia.
Debra L. Wells,
Executive Director
APPROVED:
7.„e
Cathy
, Chair
3