HomeMy WebLinkAbout2010-04-22 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 22nd day of April, 2010 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Joetta King Commissioner
Randy Bacon Finance Officer
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
Allen Cornell
Executive Director
Director of Administrative Services
Fee Accountant
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 6:00 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from February 19 through April 15, 2010. Also reported was the
statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds
The Board was provided with a copy of the monthly Capital Funds Report.
Item #3 Quarterly Investment Report
The Board was provided the Quarterly Investment Report through March 31,
2010.
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NEW BUSINESS
Item #1 Consideration of minutes from the February 25, 2010 meeting
Commissioner King made a motion to accept the minutes as presented.
Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #2 Allen Cornell, CPA to provide information in reference to
governmental accounting and HUD accounting for monthly
accounting and financial statements.
The Board was provided the opportunity to discuss with Allen Cornell, CPA the
accounting methods used to produce the monthly financial statements. He
discussed the different budgets that are adopted by the Board and explained
which of the budgets are included in the monthly financial statements. He spent
time explaining that the Capital Budget is not part of the Operating Budget. He
also explained the difference between soft cost and hard cost that are paid out of
the Capital Funds budget and how the soft costs become part of the Operating
Budget.
No action taken
Item #3 Consideration and acceptance of January and February 2010
Monthly Financial Statements.
The January and February monthly financial statements were provided to the
Board for review. Commissioner Bacon stated that he had reviewed the financial
statements and that the questions he had were answered by Allen Cornell.
Commissioner Bacon made a motion to accept the January monthly financial
statements as presented. Commissioner King seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
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Commissioner Bacon made a motion to accept the February 2010 monthly
financial statements as presented. Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #4 Consideration and discussion of proposals for annual tree trimming
service and take any necessary action
The Board was provided with a proposal from Preservation Tree Services, Inc.
for the annual tree pruning on all properties. The proposal was provided to
Commissioner King prior to the meeting for her review. The bid will leave
enough funds in the budget to allow for storm season. If the funds are not
required for storm damages then it will be applied to trimming this fall.
Commissioner King made a motion to accept the bid from Preservation Tree
Services, Inc. for the services covered in the proposal. Commissioner Everett
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #5 Minutes from the Resident Advisory Board Meeting held March 18,
2010
The Board was provided minutes from the March 18, 2010 RAB meeting.
No action taken.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 6:55 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 10TH DAY OF JUNE 2010.
ATTEST:
�OQo, UJIA
Debra L. Wells,
Executive Director
APPROVED:
Cathy ' in, Chair
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