HomeMy WebLinkAbout2010-08-18 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 18th day of August, 2010 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Randy Bacon Finance Officer
Joetta King Commissioner
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer Council Liaison
CALL TO ORDER
Vice Chair Jane Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from July 10, 2010 through August 13, 2010. Also reported was the statistical
information for the Section 8 Voucher Program including number of Vouchers leased
up, cost per voucher, number of applications on the waiting list, and the Portability and
Receipts report. Portability accounts receivables aging report included.
Item #2 Capital Funds
The Board was provided with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held July 15, 2010
Commissioner King made a motion to accept the minutes from the July 15, 2010
meeting as presented. Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Item #2 Consideration and acceptance of the June 2010 monthly financial
statements
Commissioner Bacon presented the June 2010 monthly financial statements. He
reported that there were two items he had questions about and would like clarification
from Allen Cornell, CPA. The first item was that the Capital Funds totals in the financial
statements had not changed for several months and the second was that Allen's letter is
not signed again this month. The Executive Director stated that the original financial
statements received by mail have a signature but the ones sent electronically do not.
She also stated that she would review the Capital Funds and speak with Allen Cornell
regarding the, then one of them would respond as quickly as possible.
Commissioner Bacon made a motion to accept the June 2010 monthly financial
statements with consideration to the items mentioned. Commissioner Reed seconded
the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Item #3 Consideration and acceptance of TML Intergovernmental Employee
Benefits Pool Interlocal Agreement
Commissioner Bacon stated that he would like more information before voting on this
item
Commissioner King made a motion to table the item. Commissioner Reed seconded
the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Item #4 Consideration and discussion of the amended contract with The Lawn
Firm. Inc.
The Board inquired when the requested change would be effective since the information
was not provided on the contract. The Executive Director stated that she thought they
were requesting for it to go into effect immediately but was not sure. It was decided that
more information was needed before approval.
Commissioner King made a motion to table the item until next month. Commissioner
Bacon seconded the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Item #5 Consideration and acceptance of the Audited Financial Statements
prepared by Elizabeth Miles (Spencer), CPA for the fiscal year 12/31/2009
The Board was presented with the Audited Financial Statements for the fiscal year
ending 12/31/2009. They were also provided with an email from Ms. Elizabeth Miles,
CPA stating that she only issues a Management Letter when there are findings. She
reported that there were not any findings, which is due primarily to good oversight by
the Board and efficient staff.
Commissioner Reed made a motion to accept the Audited Financial Statements
prepared by Elizabeth Miles, CPA for the fiscal year ended 12/31/09. Commission
Everett seconded the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Item #6 Minutes from the Resident Advisory Board Meeting held July 15, 2010
The Board was provided minutes from the July 15, 2010 RAB meeting.
No action taken.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Bacon
seconded the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5: 06 p.m.
WORKSHOP
CALL TO ORDER
Chair Cathy Martin called the Workshop to order at 5:06 p.m.
Item #1: Planning for Capital Funds projects to be included in the Five Year Capital
Funds Plan for 20100-2015.
The Board was presented with suggestions from the Facility Service Staff along with the
housing staff for future Capital projects. The Facility Service Staff requested moving
funds to the current year to replace storm doors on Worth Street due to inability of
finding replacement parts.
It was decided that over the next five years we would perform improvements to the
landscape, continued replacement of cabinets and floors, storm doors, sidewalk
replacement, replacement of siding and paint and replacement of showers/tubs in the
family section.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Bacon
seconded the motion.
Ayes: Martin, Everett, Bacon, King & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:40 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 30TH DAY OF SEPTEMBER 2010.
APPROVED:
404
: n= Everett, Vice Chair
ATTEST:
Debra L. Wells,
Executive Director