HomeMy WebLinkAbout2010-09-30 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 30th day of September, 2010 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Vice Chair
Joetta King Commissioner
Randy Bacon Finance Officer
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
PUBLIC HEARING
Executive Director
Administrative Services Director
Vice Chair Jane Everett opened the Public Hearing at 4:30 p.m. for comments on
the Annual Plan, Five Year Capital Plan, Administrative Plan, Admissions and
Occupancy and all other policies.
No citizens were present for comment.
Commissioner Bacon made a motion to close the Public Hearing. Commissioner
Reed seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Motion passed Public Hearing was closed at 4:40 p.m.
CALL TO ORDER
Vice Chair Jane Everett called the meeting to order at 4:40 p.m.
CITIZEN COMMENTS
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REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Capital Funds
The Board was provided with the monthly Capital Funds Report.
Item #2 Report of Designation as "High Performer" FYE 2009
The Board was provided with the Public Housing Assessment System (PHAS)
Score Report received from HUD designating the housing authority as a high
performer.
NEW BUSINESS
Item #1 Consideration of minutes from the August 18, 2010 meeting
Commissioner King made a motion to accept the minutes as presented.
Commissioner Bacon seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Item #2 Consideration and adoption of the PHA 5 -Year and Annual Plan,
Admissions and Occupancy Policy, Administrative Plan, Lease,
addendums and all other policies with consideration to comments
received at both the Public Hearing and resident meeting
The Board did not receive any comments from either the Public Hearing or
resident meeting. There were no changes to the policies and addendums. The
Annual Plan and Five Year Capital Funds Plan were provided to all the Board for
review.
Commissioner Reed made a motion to adopt the Annual Plan, Five Year Capital
Funds Plan, Admissions and Occupancy Policy, Administrative Plan, Lease,
addendums and all other policies. Commissioner Bacon seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
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Item #3
Consideration and discussion of contracting with U.S. Inspections
Group, Inc. to provide inspections of 98 Public Housing units in
preparation of REAC Inspection.
The Board was provided with a one, two or three year contract for annual
inspections with U.S. Inspections Group, Inc. They discussed the benefits of
having an outside company do the inspections with a fresh eye for possible
deficiencies. The company stays abreast of the constantly changing Federal
requirements. Staff will continue to perform housekeeping and porch
inspections.
After discussion it was determined the three year contract would be more cost
efficient to go with.
Commissioner King made a motion to accept the three year contract with U.S.
Inspection Group, Inc. for annual inspections starting in FY 2011. Commissioner
Reed seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Item #4 Report and acceptance of the Monthly Financial Statements
Commissioner Bacon informed the Board he had reviewed the August financial
statements. He stated the financial statements looked fine and could be
accepted.
Commissioner Bacon made a motion to accept the August monthly financial
statements. Commissioner King seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Item #5 Consideration and acceptance of TML Intergovernmental Benefits
Pool Interlocal Agreement
The Board was provided with a summary of Risk Interlocal changes that were
voted on by the Pool's board and required the housing board's approval. The
changes were all minor and self-explanatory.
Commissioner Bacon made a motion to approve the TML Intergovernmental
Benefits Pool Interlocal Agreement as presented. Commissioner Reed seconded
the motion.
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Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Item #6 Report from the Resident Advisory Board Meeting held September
17. 2010
The Board was provided with the minutes from the RAB meeting held September
17, 2010.
No action taken
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Reed seconded the motion.
Ayes: Everett, King, Bacon & Reed
Nayes: None
Absent: Martin
Motion passed. Meeting adjourned at 5:20 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 18TH DAY OF NOVEMBER
2010.
APPROVED:
Cathy M. , Chair
ATTEST:
Debra L. Wells,
Executive Director
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