HomeMy WebLinkAbout2010-11-18 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 18th day of November, 2010 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Joetta King Commissioner
Randy Bacon Finance Officer
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
Executive Director
Administrative Services Director
CALL TO ORDER
Chair Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from October 1, 2010 through November 12, 2010. Also reported
was the statistical information for the Section 8 Voucher Program including
number of Vouchers leased up, cost per voucher, number of applications on the
waiting list, and the Portability and Receipts report. Portability accounts
receivables aging report included.
Item #2 Capital Funds
The Board was provided with the monthly Capital Funds Report.
Item #3 Quarterly Investment Report
The Board was provided with the Quarterly Investment Report ending September
2010.
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NEW BUSINESS
Item #1 Consideration of minutes from the September 30, 2010 meeting
Commissioner King made a motion to accept the minutes as presented.
Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #2 Consideration and discussion of increase for mowing with The
Lawn Firm effective starting FY2011 and take any necessary
action.
The Board was provided with a revised contract from The Lawn Firm which
included trimming shrubs and maintaining the fence lines. Only two streets
received an increase for mowing, blowing and edging. The increases were
based on actual time required to complete the work for each street. The contract
provides for trimming of shrubs four times a year. The fence line will be kept
clean of vegetation to meet HUD requirements.
Commissioner King made a motion to accept the revised contract with The Lawn
Firm. Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #3 Report and acceptance of the Monthly Financial Statements and
take any necessary action.
Commissioner Bacon informed the Board he had reviewed the September and
October 2010 financial statements. He stated the financial statements looked
fine and could be accepted.
Commissioner Bacon made a motion to accept the monthly financial statements
for September and October 2010.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
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Item #4 Consideration and discussion of 2011 Operating Budget and take
any necessary action.
The 2011 Proposed Operating Budget was presented to the Board for their
review. The budget provides for an increase of Reserve Balance of $50,340.
The budget does not include annual salary increases for staff. The executive
director will provide the Board with information regarding possibly raising flat
rents in the coming months.
Commissioner Bacon made a motion to accept the 2011 Operating Budget.
Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #5 Report from the Resident Advisory Board Meeting held September
23, 2010 and October 21, 2010.
The Board was provided with the minutes from the RAB meetings held
September 17, 2010.
No action taken
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:05 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF JANUARY 2011.
ATTEST:
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Debra L. Wells,
Executive Director
APPROVED:
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