HomeMy WebLinkAbout2011-01-27 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 27th day of January 2011 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice -Chair
Joetta King Commissioner
Randy Bacon Financial Officer
Carole Reed Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
Executive Director
Administrative Services Director
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from December 1, 2010 through January 21, 2011. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of the minutes from the November 18, 2010 meeting
Commissioner King made a motion to accept the minutes as presented. Commissioner
Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
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Item #2 Report and acceptance of the Monthly Financial Statements
Commissioner Bacon reported to the Board that he reviewed the monthly financial
statements and found them to be acceptable.
A motion was made by Commissioner Bacon to accept the November 2010 monthly
financial statements. Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #3 Consideration and approval of Weed and Ant Control Proposal
Bids were accepted and Landmark Earth Services provided the most reasonable
proposal. The company has provided weed and ant control for the past few years and
the product has been successful.
Commissioner King made a motion to accept the proposal from Landmark Earth
Services for Weed and Ant Control. Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #4. Consideration and approval of Annual Tree Pruning Proposal
Commissioner King reviewed the proposal from Preservation Tree for annual tree
pruning. She made several recommendations that were incorporated into the proposal
and some that were earmarked for addressing at a later date.
Commissioner King recommended planting a couple of trees to replace some being
removed. It was determined that there would be funds left to complete this project.
Commissioner King made a motion to accept the proposal from Preservation Tree for
annual tree pruning. Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Item #5 Consideration and approval of Storm Doors and Installation contract
Bids were taken for replacement of 40 storm doors on W. Worth Street. The lowest and
best bid was from Olney Sales Inc.
Commissioner King made a motion to accept the bid from Olney Sales, Inc. for 40 storm
doors. Commissioner Reed seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
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Item #6 Report from the Resident Advisory Board Meeting held January 20, 2011
The Board was provided with the minutes from the RAB meeting held January 20, 2011.
No action taken.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Everett
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Reed
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:00 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 17TH DAY OF MARCH 2011.
ATTEST:
C,Lothr.,(
Debra L. Wells,
Executive Director
APPROVED:
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