HomeMy WebLinkAbout2011-03-17 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 17th day of March 2011 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice -Chair
Joetta King Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from February 01, 2011 through March 15, 2011. Also reported was the statistical
information for the Section 8 Program including number of Vouchers leased up, cost per
voucher, number of applications on the waiting list, and the Portability and Receipts
report. Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Quarterly Investment Report
The Board was presented with the Quarterly Investment Report for the quarter ending
December 31, 2010.
Item #4 Shed Information
The Board was provided with pricing for sheds to address storage problems. They were
also provided information received from the City Permit Department that the City does
not allow sheds to be placed against a building structure. The sheds priced would
require being installed against the building and all other sheds are not within our budget.
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Item #5 Foundation work on the Office Building
The Board was informed that Olshan Foundation Repair Company would be doing some
foundation repair at the office on March 30, 2011. It was determined that the foundation
moved again so they would need to adjust nine existing piers and add three new ones.
Item #6 Parking Lot on W. Worth Street
The Board received a progress report on the new parking lot and sidewalk on W. Worth
Street being installed by the City's Street Services department. The project is about
75% complete.
NEW BUSINESS
Item #1 Consideration of the minutes from the January 27, 2011 meeting
Commissioner King made a motion to accept the minutes as presented. Commissioner
Everett seconded the motion.
Ayes: Martin, Everett and King
Nayes: None
Absent: Bacon and Reed
Item #2 Consideration and approval of Engagement Letter from Allen Cornell CPA
for fee accounting services
The Board was provided the Engagement Letter from Allen Cornell, CPA for fee
accounting services for 2011. The fee did not increase for the current year.
A motion was made by Commissioner Everett to accept the Engagement Letter from
Allen Cornell, CPA for 2011 fee accounting services. Commissioner King seconded the
motion.
Ayes: Martin, Everett and King
Nayes: None
Absent: Bacon and Reed
Item #3 Discussion of Non Smoking Policy
The Board was provided a copy of the Non Smoking Policy along with PIH -2009-21 Non -
Smoking Policies in Public Housing. In the PIH provided HUD encourages housing
authorities to go non-smoking due to the effects of second hand smoke. The policy
provided was one being used by other agencies that have already gone smoke free.
The Board made a few enhancements to the policy and recommended that the Resident
Meeting be scheduled for April 21st and the Public Hearing/Board Meeting be scheduled
for April 28th
Commissioner King made a motion to accept the Non Smoking Policy as amended.
Commissioner Everett seconded the motion.
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Ayes: Martin, Everett and King
Nayes: None
Absent: Bacon and Reed
ADJOURNMENT
Commissioner Everett made a motion the meeting be adjourned. Commissioner King
seconded the motion.
Ayes: Martin, Everett and King
Nayes: None
Absent: Bacon and Reed
Motion passed. Meeting adjourned at 5:35 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF APRIL 2011.
ATTEST:
Debra L. Wells,
Executive Director
APPROVED:
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