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HomeMy WebLinkAbout2011-04-28 Regular MeetingState of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 28th day of April 2011 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Cathy Martin Chair Jane Everett Vice -Chair Joetta King Commissioner Randy Bacon Financial Officer Carole Reed Resident Commissioner Constituting a quorum, with the following also present: Debra Wells Sharron Spencer John McGrane PUBLIC HEARING Executive Director City Council Liaison Director, Administrative Services Chair Cathy Martin opened the Public Hearing at 4:30 p.m. for comments on the Adoption of the Smoke Free Policy and Amendment of the Admissions and Occupancy Policy and Dwelling Lease to include the Smoke Free Policy. There were four citizens present to make comments regarding the Smoke Free Policy. All four citizens objected to the Smoke Free Policy. The four citizens objections were primarily due to the inconvenience of not being allowed to smoke in their units and concern that the Government was telling them what they could do in their own homes. The Citizens present were as follows: Jonathan Wannberg, 305 W. Worth Delphia Wannberg, 305 W. Worth Deborah Lee, 321 W. Worth Linda Wallace, 319 W. Worth Commissioner King made a motion to close the Public Hearing. Commissioner Reed seconded the motion. Ayes: Martin, Everett, Bacon, King and Reed Nayes: None Absent: None Chair Cathy Martin called the Public Hearing closed at 4:55 p.m. 1 CALL TO ORDER Chair Cathy Martin called the meeting to order at 4:55 p.m. CITIZEN COMMENTS REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) Item #1. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing from March 16, 2011 through April 23, 2011. Also reported was the statistical information for the Section 8 Program including number of Vouchers leased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. Portability accounts receivables aging report included. Item #2. Capital Funds Report The Board was presented with a copy of the monthly Capital Funds Report. Item #3 Quarterly Investment Report The Board was presented with the Quarterly Investment Report for the quarter ending March 31, 2011. NEW BUSINESS Item #1 Adoption of Smoke Free Policy and Amendment of the Admissions & Occupancy Policy and Dwell Lease Citizen and Resident Advisory Board comments were taken into consideration, however the benefits of the Smoke Free Policy outweighed the few oppositions received. It was noted the Smoke Free Policy section in the Admissions & Occupancy Policy had an incorrect word used in the last sentence; the word "much" should be changed to "must". Commissioner King made a motion to accept the Smoke Free Policy and Admissions & Occupancy Policy as amended along with the Dwelling Lease. Commissioner Bacon seconded the motion. Ayes: Martin, Everett, Bacon, King and Reed Nayes: None Absent: None Item #2 Consideration of the Minutes from the March 17, 2011 Meeting A motion was made by Commissioner King to accept the minutes from the March 17, 2011. Commissioner Everett seconded the motion. 2 Ayes: Martin, Everett and King Nayes: None Abstained: Bacon and Reed Item #3 Report and Acceptance of the Monthly Financial Statements for January, February and March Commissioner Bacon recommended the agenda item be tabled for next month when the December 2010 statements could be included. Commissioner Bacon made a motion to table until next month. Commissioner King seconded the motion. Ayes: Martin, Everett, Bacon, King and Reed Nayes: None Absent: None Item #4 Report from the Resident Advisory Board Meeting held March 17, 2011 and April 21, 2011 The Board was provided minutes from the March 17, 2011 and April 21, 2011 Resident Advisory Board meetings. No actions taken ADJOURNMENT Commissioner King made a motion the meeting be adjourned. Commissioner Reed seconded the motion. Ayes: Martin, Everett, Bacon, King and Reed Nayes: None Absent: None Motion passed. Meeting adjourned at 5:26 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF MAY 2011. APPROVED: Cathy arti Chair ATTEST: 3 .a L0..cn\laa. Debra L. Wells, Executive Director 4