HomeMy WebLinkAbout2011-07-28 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 28th day of July 2011 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Cathy Martin Chair
Joetta King Commissioner
Randy Bacon Financial Officer
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
John McGrane Administrative Services Director
Elizabeth Miles CPA
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:33 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public Housing
from May 24, 2011 through July 22, 2011. Also reported was the statistical information
for the Section 8 Program including number of Vouchers leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2. Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Quarterly Investment Report
The Board was presented with a copy of the Quarterly Investment Report for the quarter
ended June 30, 2011.
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NEW BUSINESS
Item #1 Consideration of the Minutes from the May 26, 2011 meeting
Commissioner King made a motion to accept the May 26, 2011 minutes as presented.
Commissioner Bacon seconded the motion.
Ayes: Martin, Bacon, King and Reed
Nayes: None
Absent: Everett
Item #2 Report and acceptance of the Monthly Financial Statements for March,
April and May 2011.
Commissioner Bacon reported to the Board that the March 2011 monthly financial
statements were re -stated by the fee accountant to reclassify hard cost for the new
parking lot. He reported that the re -stated March statements, along with April and May
2011 monthly financial statements were reviewed and found acceptable.
A motion was made by Commissioner Bacon to accept the Re -stated March statements,
along with the April and May 2011 monthly financial statements. Commissioner King
seconded the motion.
Ayes: Martin, Bacon, King and Waite
Nayes: None
Absent: Everett
Item #3 Report and acceptance of the Audited Financial Statements by Elizabeth
Miles, CPA for the year ended December 31, 2010.
Elizabeth Miles, CPA presented the audited financial statements for the year ended
December 31, 2011. She went over the Management's Discussion and Analysis report
with the Board and explained that it was a good overview of the financial position of the
housing authority.
She reported the housing authority looked very good. She recommended that we
change our Capitalization policy to eliminate capitalization of ranges and refrigerators.
She also reported to the Board that she recommended to the executive director that she
write checks to residents for work performed, which HUD encourages HA's to use
residents, instead of adjusting their rent. She reported that the executive director has
already corrected this issue. The executive director was asked to provide a report at the
meetings showing the work being performed.
Commissioner Bacon made a motion to accept the December 31, 2010 audited financial
report as presented by Elizabeth Miles, CPA. Commissioner King seconded the motion.
Ayes: Martin, Bacon, King and Waite
Nayes: None
Absent: Everett
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Item #4 Consideration and approval of Resolution 11-04 Approving and Accepting
the Public Housing Capital Funds for Fiscal Year 2011
The Board was presented with form HUD -53012 Capital Fund Program CFP
Amendment to the Consolidated Annual Contributions. We will receive $103,370 in
Capital Funds for fiscal year 2011.
Commissioner King made a motion to accept Resolution 11-04 Approving and accepting
the Public Housing Capital Funds for fiscal year 2011. Commissioner Bacon seconded
the motion.
Ayes: Martin, Bacon, King and Waite
Nayes: None
Absent: Everett
Item #5 Report of the Minutes from the Resident Advisory Board Meetings held
June 16, 2011 and July 21, 2011.
The Board was provided with the minutes from the Resident Advisory Board meetings
held June 16, 2011 and July 21, 2011.
No action taken
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner Bacon
seconded the motion.
Ayes: Martin, Bacon, King and Waite
Nayes: None
Absent: Everett
Motion passed. Meeting adjourned at 5:35 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 29TH DAY OF SEPTEMBER 2011.
ATTEST:
LVA,
Debra L. Wells,
Executive Director
APPROVED:
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