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HomeMy WebLinkAbout2011-09-08 WorkshopSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Board of Commissioners of the Grapevine Housing Authority met in Workshop on this the 8th day of September 2011 at 4:30 p.m. in the Conference Room of Grapevine Housing Authority, 131 Starr Place, with the following members present to -wit: Cathy Martin Chair Jane Everett Vice Chair Joetta King Commissioner Constituting a quorum, with Commissioner Randy Bacon and Resident Commissioner Doris Waite absent, with the following also present: Sharron Spencer John McGrane Debra Wells CALL TO ORDER Liaison to the City Council Administrative Services Director Executive Director Cathy Martin called the workshop to order at 4:30 p.m. ITEM 1-6. DISCUSS PROPOSED REVISIONS OF THE CAPITAL FUNDS 5 -YEAR PLAN, SECTION 8 ADMINISTRATIVE PLAN, SECTION 8 REPAYMENT POLICY, SECTION FRAUD PREVENTION POLICY, PUBLIC HOUSING ADMISSIONS & OCCUPANCY POLICY, PUBLIC HOUSING DWELLING LEASE, HOUSEKEEPING POLICY, GUEST RULES, PARKING POLICY, PET POLICY AND SMOKE ALARM POLICY. The Board reviewed the Capital Funds 5 -Year Plan that will be filed with the Annual Plan. The main focus for the next five years is to complete cabinets and flooring, install new siding, paint, install showers in the family areas, install new sewer cleanouts and perform miscellaneous electrical and plumbing. The Board reviewed and discussed recommended revisions to the Public Housing Dwelling Lease, Pet Policy, Guest Rules and Section 8 Repayment. It was determined that the policies would take more time than was allotted so it was recommended that a sub -committee be appointed that would include Commissioner Joetta King, Sharron Spencer and the executive director. The subcommittee will review the policies and make recommendations for revisions. The policies will be present at a workshop on September 26, 2011 for review by the Board. There was no formal action taken by the Board. ADJOURNMENT Commissioner King made a motion the meeting be adjourned. Commissioner Everett seconded the motion. Ayes: Martin, Everett and King Nayes: None Absent: Bacon and Waite Motion passed. Meeting adjourned at 6:05 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 29TH DAY OF SEPTEMBER 2011. APPROVED: ATTEST: Debra Wells, Executive Director Chair