HomeMy WebLinkAbout2011-09-29 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 29th day of September, 2011 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Cathy Martin
Jane Everett
Joetta King
Randy Bacon
Carole Reed
Chair
Vice Chair
Commissioner
Financial Officer
Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
Sharron Spencer
Steve Norder
Catherine Washington
Emma Smith
Gladys Tapia
PUBLIC HEARING
Executive Director
Administrative Services Director
City Council Liaison
Grapevine Courier
Section 8 Participant
Public Housing Resident
Public Housing Resident
Chair Cathy Martin opened the Public Hearing at 4:30 p.m. for comments on the
Annual Plan, Five Year Capital Plan, and Section 8 Administrative Plan, Public
Housing Admissions & Occupancy Policy and all other related policies.
CITIZEN COMMENT
Commissioner Martin inquired if there were any written comments from citizens
who reviewed the documents prior to the hearing. She then asked those present
if anyone would like to speak to the board. The citizens present declined the
invitation to speak to the board.
Commissioner King made a motion to close the Public Hearing. Commissioner
Waite seconded the motion.
Ayes:
Nayes:
Absent:
Martin, Everett, King, Bacon & Waite
None
None
Motion passed Public Hearing was closed at 4:35 p.m.
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CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:35 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from 08/01/2011 through 09/25/2011. Also reported was the
statistical information for the Section 8 Program including number of Vouchers
leased up, cost per voucher, number of applicants on the waiting list, and the
Portability Accounts Receivable report. Portability accounts receivables aging
report included with notation of actions being taken to collect receivable.
Item #2 Capital Funds
The Board was provided with the monthly Capital Funds Report.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activities and issues that resulted in two
voucher terminations and one eviction.
NEW BUSINESS
Item #1 Consideration of minutes from the July 28, 2011 meeting and
September 8, 2011 special workshop meeting.
Commissioner Bacon stated he found a typo on the second page of the July 28,
2011 minutes under item #2; the word account should be accountant.
Commissioner King made a motion to accept the minutes of the July 28,
2011 meeting as amended and the minutes of the September 8, 2011 special
workshop meeting as presented. Commissioner Waite seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
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Item #2 Election of new officers and appointment of representative to the
Senior Advisory Board
The current officers were asked if they would be interested in serving another
term in their current positions. Commissioner King stated she would serve again
as the Ex -Officio representative to the Senior Advisory Board unless someone
else would like to take her place.
Commissioner Everett made a motion to appoint Commissioner Martin as Chair,
herself as Vice Chair, Commissioner Bacon as Financial Officer and
Commissioner King as Ex -Officio representative to the Senior Advisory Board.
Commissioner Bacon seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Item #3 Consideration and adoption of the 2012 Annual Plan and Five -Year
Capital Funds Plan, Admissions and Occupancy Policy,
Administrative Plan, Lease, addendums and all other policies with
consideration to comments received at both the Public Hearing and
Resident Meeting.
The Board did not receive any comments from the public regarding the 2012
Annual Plan and Five -Year Capital Funds Plan and all other policies; however
there was a request at the Resident Advisory Board meeting asking if the kitchen
range vent hoods on W. Texas and Starr Place could be vented through the roof.
The vent hoods currently do not vent anywhere. The executive director was
asked to research the cost of the project so it could be included in the Five -Year
Capital Plan.
Commissioner King made a motion to adopt the Annual Plan, Five Year Capital
Funds Plan, Admissions and Occupancy Policy, Administrative Plan, Lease,
addendums and all other policies. Commissioner Waite seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Item #4 Report from the Resident Advisory Board Meetings held August 18,
2011 and September 15, 2011.
The Board was provided with the minutes from the August 18, 2011 and
September 15, 2011 Resident Advisory Board meetings.
No action taken
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ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:20 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF OCTOBER 2011.
APPROVED:
Cathy M fj"in, C air
ATTEST:
Debra Wells,
Executive Director
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