HomeMy WebLinkAbout2011-10-27 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 27th day of October, 2011 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Cathy Martin Chair
Jane Everett Vice Chair
Joetta King Commissioner
Randy Bacon Financial Officer
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Steve Norder
Executive Director
City Council Liaison
Grapevine Courier
CITIZEN COMMENT
CALL TO ORDER
Chair Cathy Martin called the meeting to order at 4:35 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing from 10/01/2011 through 10/21/2011. Also reported was the statistical
information for the Section 8 Program including number of vouchers leased up,
cost per voucher, number of applicants on the waiting list, and the Portability
Accounts Receivable report. Portability accounts receivables aging report
included with notation of actions being taken to collect receivable.
Item #2 Capital Funds
The board was provided with the monthly Capital Funds Report.
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Item #3 Quarterly Investment Report
The board was provided with the Quarterly Investment Report for the period
ended September 30, 2011.
Item #4 Report of Public Housing and Section 8 activity and issues
The board was provided with a report of activities and issues which included an
update of an ongoing eviction and portability collection letter sent to Indianapolis.
Item #5 Report of the 2011 REAC Physical Inspection date.
The board was provided with information regarding the 2011 REAC inspection
scheduled for February 17, 2012.
NEW BUSINESS
Item #1
Consideration of minutes from the September 26, 2011 special
workshop meeting and September 29, 2011 public hearing and
board meeting
Commissioner King made a motion to accept the minutes of the September 26,
2011 special workshop meeting as presented. Commissioner Everett seconded
the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Commissioner King made a motion to accept the minutes of the September 29,
2011 public hearing and board meeting as presented. Commissioner Waite
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Item #2 Report and acceptance of the monthly financial statements for
June, July, August and September, 2011
Commissioner Bacon reported that the June, July and August monthly financial
statements were reviewed and found acceptable.
Commissioner Bacon made a motion to accept June, July and August 2011
monthly financial statements as presented. Commissioner King seconded the
motion.
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Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Commissioner Bacon requested that the September 2011 monthly financial
statements be tabled to provide more time to review them.
Commissioner Bacon made a motion to table the September 2011 monthly
financial statements. Commissioner Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Item #3 Consideration and acceptance of revisions to the Capitalization
Policy
The board was presented with Resolution 11-06 Policy for Capitalization of
Property for Financial Control Purposes which represented a revision to the
current policy. It was recommended by Elizabeth Miles, CPA during our audit to
revise our current policy and remove the wording that ranges and refrigerators
would be capitalized regardless of the cost. She explained that under the former
HUD accounting system it was beneficial to capitalize these items but it is not
necessary under GAAP accounting.
There were a few grammatical changes made to the amended policy along with
removal of the wording for ranges and refrigerators.
Commissioner King made a motion to adopt Resolution 11-06 Policy for
Capitalization of Property for Financial Control as revised. Commissioner Waite
seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Item #4 Report from the Resident Advisory Board Meetings held October
20, 2011.
The board was provided with the minutes from the October 20, 2011 Resident
Advisory Board meeting.
No action taken
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ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Everett seconded the motion.
Ayes: Martin, Everett, King, Bacon & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:10 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 17TH DAY OF NOVEMBER
2011.
APPROVED:
Cathy Ma�'n, 1 air
ATTEST:
EN
Debra Wells,
Executive Director
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