HomeMy WebLinkAbout2012-03-29 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 29th day of March 2012 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett
Randy Bacon
Joetta King
Karen Rice
Doris Waite
Chair
Vice Chair/Finance Officer
Commissioner
Commissioner
Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
Steve Norder
Chad Hester
Cameron Alread
Candace Fuentes
Executive Director
Liaison to City Council
Grapevine Courier
Facility Services Manager
Cameron Alread Architect Inc.
Cameron Alread Architect Inc.
CALL TO ORDER
Jane Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from March 1, 2012 through March 23, 2012. Also reported was
the statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
1
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues during the month of
March 2012.
Item #4 Report of PHAS Score and Designation
The Board was provided with the PHAS score of 96 earned by the Authority and
earns the designation of High Performer.
NEW BUSINESS
Item #1 Consideration of minutes from the March 1, 2012 meeting
Commissioner King made a motion to accept the minutes as presented.
Commissioner Waite seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #2
Consideration and discussion of maintenance needs including
proposals from Cameron Alread Architect and insulation companies
for maintenance projects
Proposals for wall insulation, radiant barrier and blown insulation were presented
for the Board to review. It was decided the cost of the wall insulation and radiant
barrier insulation proved to be more than what the budget allows.
It was decided the funds should be spent for Hardie Board siding, rain gutters
with leaf guards, R38 blown insulation and turbines for the roof. The Board
determined the project would be bid with the assistance of Cameron Alread
Architect Inc.
Commissioner Bacon made a motion for the architect to provide a contract for
the scope of maintenance projects discussed. Commissioner Waite seconded
the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Commissioner Bacon moved to identify the scope of the maintenance projects to
include insulation of Hardie Plank siding, replacement of rain gutters including
leaf guard, installation of R38 insulation, roof turbines and all sundry items
2
necessary for completion of the designated projects. Commissioner King
seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #3 Report and acceptance of January and February 2012 monthly
financial statements
Commissioner Bacon reported to the Board that the January 2012 monthly
financial statements were approved last meeting but he reviewed the February
2012 monthly financial statements and found them to be acceptable.
Commissioner Bacon made a motion to accept the February 2012 monthly
financial statements as presented. Commissioner King seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #4 Consideration and discussion of ant and weed proposals
The Board was provided with proposals from two companies for ant and weed
treatment. It was decided both proposals were not adequate.
The Board requested a description of the cycles and products being proposed by
both companies. They requested the Lawn Firm provide a separate contract as
well as describe how they will treat Creeping Bent Grass. The Board also wanted
the proposals to include a fertilizer plan to be incorporated with the ant and weed
programs.
This item was tabled until the proposals are revised.
Item #5 Discussion of Oil and Gas Lease with Chesapeake Exploration,
LLC and use of revenues earned from leases
The Board was updated on the Oil and Gas Lease with Chesapeake Exploration
LLC. It was determined it would be more beneficial to be included in the City of
Grapevine's negotiations.
It was also reported that the revenues would be program restricted which means
they can only be spent for Public Housing items.
3
One request by the staff was for a part time employee, however it was decided
there would not be future funds to pay the person once the signup monies were
spent.
No action necessary
Item #6 Consideration and discussion of contracts to install bubblers for the
newly planted trees around the properties.
A proposal was provided by The Lawn Firm to install bubbler systems around
each of the newly planted trees. It was decided that because the bubblers would
run off the main irrigation controller it would not be beneficial.
The Board recommended that Gator Water Bags be purchased and installed on
the new trees. A resident will be assigned the duty of keeping the bags filled.
Commissioner King made a motion to not install the bubbler systems on the new
trees. Commissioner Bacon seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #7 Report from the Resident Advisory Board Meeting held March 22,
2012
The Board was presented with the minutes from the Resident Advisory Board
Meeting held March 22, 2012.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Waite seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 6:06 p.m.
4
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF APRIL 2012.
APPROVED:
ATTEST:
Debra L. Wells,
Executive Director
verett, to Chair
5