HomeMy WebLinkAbout2012-04-26 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 26th day of April 2012 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
John McGrane
Executive Director
Administrative Services Director
CALL TO ORDER
Jane Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from April 1, 2012 through April 20, 2012. Also reported was the
statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues during the month of
April 2012.
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Item #4 Quarterly Investment Report
The Board was provided with the Quarterly Investment Report for the quarter
ending March 31, 2012.
Item #5 Executive Director Compensation Study
The Board was presented with an Executive Director Compensation Study
prepared by Data Reporting Enterprises. A new HUD regulation requires
housing agencies to provide their boards annually with a compensation
comparison of their top five employees as compared to similar size agencies.
This is a tool to help the Board when preparing budgets.
NEW BUSINESS
Item #1 Consideration of minutes from the March 29, 2012 meeting
Commissioner King noted three typos on the second page of the minutes.
Commissioner King made a motion to accept the minutes as amended.
Commissioner Waite seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #2 Consideration and discussion of contract for architect services
It was discovered after the last meeting that the contract with Cameron Alread,
Architect Inc. expired last year. A Request for Proposal (RFP) was sent out to
five architects listed in the Texas Housing Association directory. The RFP was
also advertised in the Star Telegram newspaper twice as required by regulation.
Several companies showed interest in submitting an RFP but only one agency
responded which was Cameron Alread, Architect Inc. His proposal met all the
qualification requirements.
Commissioner King made a motion to accept the proposal presented by
Cameron Alread, Architect Inc. Commissioner Rice seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #3 Report and acceptance of March 2012 monthly financial statements
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Commissioner Bacon reported to the Board that the he reviewed the March 2012
monthly financial statements and found them to be acceptable.
Commissioner Bacon made a motion to accept the March 2012 monthly financial
statements as presented. Commissioner King seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #4 Report from the Resident Advisory Board Meeting held April 29,
2012
The Board was presented with the minutes from the Resident Advisory Board
Meeting held April 29, 2012.
ADJOURNMENT
Commissioner King made a motion the meeting be adjourned. Commissioner
Bacon seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:10 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 17TH DAY OF MAY 2012.
APPROVED:
(nEverett, Vise Chair
ATTEST:
isLy1/4a. via
Debra L. Wells,
Executive Director
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