HomeMy WebLinkAbout2012-06-28 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 28th day of June 2012 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair
Joetta King Commissioner
Karen Rice Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
CALL TO ORDER
Commissioner Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from June 1 through June 25, 2012. Also reported was the
statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues during the month of
June 2012.
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NEW BUSINESS
Item #1 Swearing in of new board members and election of officers
Commissioner Bacon and Commissioner Rice took the oaths of office and were
sworn in.
Commissioner King nominated Commissioner Everett for the position of chair
and Commissioner Bacon to as Vice Chair and Finance Officer. Commissioner
Rice nominated Commissioner King as the Ex -Officio representative to the
Senior Advisory Board.
Commissioner King made a motion to elect Commissioner Everett as Chair.
Commissioner Rice seconded the motion.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Commissioner King made a motion to elect Commissioner Bacon as the Vice
Chair and Finance Officer. Commissioner Rice seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Commissioner Rice made a motion to elect Commissioner King as the Ex -Officio
Representative to the Senior Advisory Board. Commissioner Bacon seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #2 Consideration of minutes from the May 17, 2012 meeting
Commissioner King moved to accept the minutes as presented. Commissioner
Rice seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #3
Consideration and discussion of the Bid/Proposal for Errors &
Omissions Liability Insurance with Texas Municipal League
Intergovernmental Risk Pool
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The Board was provided with a proposal from TML Intergovernmental Risk pool
for Errors & Omissions Liability Insurance. It was discovered that the housing
staff have been covered by a small policy but the board and executive director
were not on the policy. The policy effective date will be retro to October 1, 2011
through October 1, 2012.
Commissioner Bacon moved to accept the proposal from TML Intergovernmental
Risk Pool for Errors & Omissions Liability Insurance Policy for the period of
October 1, 2011 through October 1, 2012. Commissioner Waite seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Item #4 Report and acceptance of the monthly financial statements for the
month of April 2012
Commissioner Bacon reported that he reviewed the monthly financial statements
for the month of April 2012 and found them acceptable.
Commissioner Bacon moved to accept the April 2012 financial statements.
Commissioner King seconded.
Item #5 Report from the Resident Advisory Board held June 22, 2012
The Board was provided with the minutes from the Resident Advisory Board
meeting held on June 22, 2012.
No Action taken.
ADJOURNMENT
Commissioner King moved the meeting be adjourned. Commissioner Waite
seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4:55 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 30TH DAY OF AUGUST 2012.
APPROVED:
Jane ierett, Chair
ATTEST:
Debra Wells,
Executive Director
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