HomeMy WebLinkAbout2012-09-13 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 13th day of September 2012 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
Commissioner Everett called the meeting to order at 4:30 p.m.
CITIZENS COMMENT
NEW BUSINESS
Item #1
Consideration and discussion of Resolution 12-03 Authorizing the
Executive Director to execute a contract with J.C. Lewis
Construction, LLC in the amount of $275,000.00 plus approved
change order in the amount of $26,400
The Board discussed approval of the contract with J.C. Lewis Construction, LLC
for replacement of siding with Hardie Plank, installation of new gutters, addition
of insulation and turbines. Also discussed was approval for a change order to
wrap beams that originally called for painting and painting of handrails. A
proposal was provided by J.C. Lewis Construction for the additional work.
The Board was informed that references were contacted and the contractor's
work was found to be excellent. They were also informed that several websites
required by HUD were checked and the company was found to be acceptable.
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Commissioner Rice moved to accept Resolution 12-03 Authorizing the Executive
Director to execute a contract with J.C. Lewis Construction, LLC in the amount of
$275,000.00 plus approved change order in the amount of $26,400.00.
Commissioner Bacon seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed.
Item #2
Consideration and discussion of Resolution 12-04 Authorizing the
Executive Director to execute a contract with Ormsby Inc. in the
amount of $3,600.00 to remodel housing office
The Board was provided with a proposal from Ormsby Inc. for enlarging the
kitchen by removing a storage closet, building custom cabinets for storage,
building a new wall to create a storage room and painting the former
maintenance office to become the new Section 8 office.
Commissioner Bacon moved to accept Resolution 12-04 Authorizing the
Executive Director to execute a contract with Ormsby Inc. in the amount of
$3,600.00 to remodel housing office.
Commissioner Rice seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion Passed.
Item #2
Consideration and discussion of Resolution 12-05 Authorizing the
Executive Director to execute a contract for fencing on Texas Street
and Starnes Street
The Board discussed the additional reserves that needed to be allocated towards
a project before September 30, 2012. The executive director was asked to get
bids for a project to utilize the funds so she provided information for fencing to be
installed on Texas Street and Starnes Street.
Three companies provided bids earlier in the year for fencing on Texas Street.
The companies were contacted for new bids using three products; Trex,
Aluminum and Vinyl and to include Starnes Street. Only one company
responded.
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The board discussed cleaning the fence line and maintaining it instead of
installing fencing on both streets. It was also discussed to use other projects to
utilize the reserves and for the executive director to provide contracts at the next
meeting.
ADJOURNMENT
Commissioner King moved the meeting be adjourned. Commissioner Waite
seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:15 p.m.
The Board realized a motion was not made regarding the fencing project so
Chairman Everett reopened the meeting at 5:16 p.m.
Commissioner King moved to not proceed with the fencing project as presented
in Resolution 12-05. Commissioner Bacon seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner Rice moved the meeting be adjourned. Commissioner Bacon
seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:20 p.m.
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ADJOURNMENT
Commissioner King moved the meeting be adjourned. Commissioner Bacon
seconded.
Ayes: Everett, Bacon, King, Rice & Waite
Nayes: None
Absent: Bacon
Motion passed. Meeting adjourned at 5:45 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF SEPTEMBER
2012.
APPROVED:
£mss
Jan erett, Chair
ATTEST:
(CoQ
Debra Wells,
Executive Director
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