HomeMy WebLinkAbout2012-09-26 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a Public
Hearing and in Regular Session on this the 26th day of September 2012 in the
Conference Room of Grapevine Housing Authority, with the following members
present to wit:
Jane Everett Chair
Randy Bacon Vice Chair
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
John McGrane
PUBLIC HEARING
Executive Director
Liaison to City Council
Director of Administrative Services
Chair Jane Everett opened the Public Hearing at 4:30 p.m. for comments on the
PHA Five Year Capital Funds Action Plan, 2010-2012 Annual Capital Funds
Performance Reports, Section 8 Administrative Plan, Public Housing Admissions
and Occupancy Policy, Lease, Lease Addendum's and all other policies.
CITIZEN COMMENTS
Mary McLerran requested to speak at the Public Hearing with concerns regarding
the lack of affordable housing in Grapevine. She commented that she would like
to see the City do more for the seniors. She stated she is presently on the Public
Housing waiting list and goes to the Senior Activity Center regularly.
There were no comments regarding the policies.
Commissioner King moved and Commissioner Rice seconded to close the Public
Hearing.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed and Public Hearing was closed at 4:40 p.m.
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CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from September 1, 2012 through September 21, 2012. Also
reported was the statistical information for the Section 8 Voucher Program
including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on-
going projects.
Item #3 Update on contract with J.C. Lewis Construction LLC
The Board was informed that the contract and change order paperwork was
signed and delivered to Cameron Alread's office for completion. They were also
informed that the pre -construction meeting would be held within the next few
weeks.
Item #4 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues during the month of
September 2012.
NEW BUSINESS
Item #1 Consideration and adoption of PHA Five Year Capital Funds Action
Plan, 2010-2012 Annual Capital Funds Performance Reports,
Section 8 Administrative Plan, Public Housing Admissions and
Occupancy Policy, Lease, Lease Addendums and all other policies
The Board reviewed the Bedbug Prevention and Elimination Policy and
incorporated changes to include consequences for not cooperating with
management on getting rid of a bedbug infestation.
Commissioner Bacon moved and Commissioner Rice seconded to accept
Resolution 12-06 Adopting the PHA Five Year Capital Funds Action Plan, 2010-
2012 Annual Capital Funds Performance Reports, Section 8 Administrative Plan,
Public Housing Admissions and Occupancy Policy, Lease, Lease Addendums
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and all other policies as amended with the agreed upon revisions to the Bedbug
Prevention and Elimination Policy.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed.
Item #2
Consideration of the minutes from the August 30, 2012 Board
Meeting, August 30, 2012 Work Shop and September 13, 2012
Board meeting
The Board was provided with the minutes from the meetings and work shop.
Commissioner King moved and Commissioner Bacon seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed.
Item #3 Report and acceptance of the monthly financial statements for the
month of July and August 2012
The Board received a report from Commissioner Bacon stating that he reviewed
the July and August 2012 monthly financial statements and found them to be
acceptable.
Commissioner Bacon moved and Commissioner King seconded to accept the
July and August 2012 monthly financial statements.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Item #4 Report and discussion of property line dispute between the
Methodist Church and W. Worth Street
The Board received a report concerning a dispute over the property line between
the Methodist Church and W. Worth Street. It was reported that the current plat
is old and not clear but it appears the Church's playground might be on part of
housing property.
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The executive director spoke with the City of Grapevine and it was agreed that it
would be in the best interest of the housing authority to have all the properties
surveyed and file amended plats. The executive director reported that she would
work with the City to find a qualified surveyor and will provide the board with a
contract hopefully at the next meeting.
No action taken.
Item #5 Report and discussion of payment for materials to the City for the
two parking Tots
At the last meeting it was discussed entering into a contract with the City for the
two parking lots on Texas Street and Starnes Street so we could get the funds
obligated. It was reported to the Board that the City preferred to provide an
invoice for the materials rather than entering into a contract. It was determined
that the materials for the parking Tots, sidewalks and dumpster pad would run
close to $30,000. If there is money left from this project the City will repair
sidewalks until the funds are depleted.
Commissioner King moved and Commissioner Rice seconded to provide Public
Works with funds for materials for the two parking lot projects in an amount not to
exceed $30,000.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed
ADJOURNMENT
Commissioner King moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed. Meeting adjourned at 6:30 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF OCTOBER 2012.
APPROVED:
Eo
Ja e 'verett, Chair
ATTEST:
‘C)o.t,. LL.._c),
Debra Wells,
Executive Director
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