HomeMy WebLinkAbout2012-11-29 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 29th day of November 2012 in the Conference
Room of Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Sharron Spencer
John McGrane
Executive Director
Liaison to City Council
Director of Administrative Services
CITIZEN COMMENTS
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing from November 01, 2012 through November 21, 2012. Also reported
was the statistical information for the Section 8 Voucher Program including
number of Vouchers leased up, cost per voucher, number of applications on the
waiting list, and the Portability and Receipts report. Portability accounts
receivables aging report included.
Item #2 Capital Funds Report and work in progress
The board was provided with the monthly Capital Funds Report including on-
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The board was provided with a report of activity and issues during the month of
November 2012.
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NEW BUSINESS
Item #1 Consideration of the minutes from the October 25, 2012 Public
Hearing and regular meeting
Minutes from the meeting held October 25, 2012 was provided to the board.
Commissioner King moved and Commissioner Rice seconded to accept the
minutes as presented.
Ayes: Everett, King & Rice
Nayes: None
Absent: Bacon & Waite
Motion passed.
Item #2 Consideration and discussion of the proposal for the most qualified
surveyor
It was reported to the board that the previous Request for Proposal sent out for
survey work was rescinded and a Request for Qualifications (RFQ) for a surveyor
was sent in its place. The RFQ's were reviewed with the help of the Public
Works Engineering Department. Moak Surveyors, Inc. was found to be the most
qualified company based on the work they have performed in Grapevine and for
the City Parks Department.
Commissioner King moved and Commissioner Rice seconded to accept Moak
Surveyors, Inc. as the most qualified surveyor.
Ayes: Everett, King & Rice
Nayes: None
Absent: Bacon & Waite
Motion passed.
Item #3 Consideration and discussion of the 2013 Budget
The board was provided with the proposed 2013 Budget documents for review
and acceptance. An email from Allen Cornell, CPA was provided to give an over
view of the documents.
Commissioner Rice moved and Commissioner King seconded to approve the
2013 Budget as presented.
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Ayes: Everett, King & Rice
Nayes: None
Absent: Bacon & Waite
Motion passed.
Item #4 Consideration and discussion of Addendum Q Maintenance Plan
with emphasis on the make ready process
The Maintenance Plan document was reviewed to make sure the process for
getting a unit ready for leasing was adequate. The Maintenance Plan had not
been updated for several years and several processes had changed throughout
the document.
The board reviewed the document, updated the procedures that changed and
made grammatical changes.
Commissioner Rice moved and Commissioner King seconded to amend
Addendum Q Maintenance Plan with recommended changes as needed.
Ayes: Everett, King & Rice
Nayes: None
Absent: Bacon & Waite
Motion passed.
Item #5 Consideration and discussion of proposal for foundation work with
Olshan Foundation Repair
The board was presented a proposal provided by Olshan Foundation Repair to
repair the office building, 117-123 Starr Place, 122-128 Starr Place and 304-310
Texas Street. The proposal for the work ended up being a substantial amount so
other foundation companies were contacted. The companies that responded
made appointments throughout the month of December.
It was determined the office would not be repaired since this would be the third
time. The board determined to focus on building 117-123 Starr Place which is in
need of substantial work. The other two building will be addressed depending on
availability of funds.
No action taken.
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ADJOURNMENT
Commissioner Rice moved and Commissioner King seconded that the meeting
be adjourned.
Ayes: Everett, King & Rice
Nayes: None
Absent: Bacon & Waite
Motion passed. Meeting adjourned at 6:10 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 10TH DAY OF JANUARY 3,
2013.
APPROVED:
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e
e Everett, Chair
ATTEST:
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Debra Wells,
Executive Director
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