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HomeMy WebLinkAboutItem 28 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of June, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member constituting a quorum, with Commissioners Theresa Mason and Robert Rainwater absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1 . Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. Mayor Tate announced he would recuse himself from a portion of the discussion in Executive Session, relating to Section 551 .087. Mayor Tate joined the closed session at 6:32 p.m. The City Council recessed to the City Council Conference Room and began the closed session at 6:10 p.m. The closed session ended at 7:18 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551 .072 or 551 .087. In regards to Section 551 .087, City Manager Bruno Rumbelow requested Council approve an Economic Development and Incentive Agreement with Salt Lick and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve an Economic Development and Incentive Agreement with Salt Lick and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: O'Dell Second: Coy Ayes: Freed, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Tate Approved: 5-0-1 In regards to Section 551 .072, City Manager Rumbelow requested Council approve the First Amended and Restated Economic Development Agreement and a Land Purchase and Sale Agreement with Stand Rock Grapevine, authorizing the City Manager to execute same and all associated documents and to take all other necessary action, conditioned on the first and primary source of all non-revenue City garage funding being legally eligible Convention and Visitor Bureau funds. Motion was made to approve the First Amended and Restated Economic Development Agreement and a Land Purchase and Sale Agreement with Stand Rock Grapevine, authorizing the City Manager to execute same and all associated documents and to take City Council June 20, 2017 Page 2 all other necessary action, conditioned on the first and primary source of all non-revenue City garage funding being legally eligible Convention and Visitor Bureau funds. Motion: Freed Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Vice Chairman BJ Wilson delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Application Z14-04 Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the City was requesting to remove the Deed Restrictions that exist on the 185 acres the City purchased in December 2013, as well as the James Tract, as the restrictions that were originally placed in 1995 no longer apply. Mr. Stombaugh answered questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council June 20, 2017 Page 3 Item 4. Conditional Use Permit CU17-12 (Doughlicious) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to allow a delicatessen to serve ready to eat cookie dough in the Central Business District. The subject property is located at 129 South Main Street No. 140 and is zoned "CBD" Central Business District. Applicant Courtney Sanders answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 5. Historic Landmark District HL17-02 (518 Estill Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting designation as a historical landmark sub-district. The subject property is zoned "R-7.5" Single Family District. The Historic Preservation Commission adopted the preservation criteria at their April 26, 2017 meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Martin Second: Tiggelaar Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell City Council June 20, 2017 Page 4 Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. Item 6. Citizen Comments Daniel Schock, 3525 Hightimber Drive, Grapevine requested the Heritage Avenue bridge project not be removed from the bond election. Bobby Wise, 2708 Rosecliff Terrace, Grapevine spoke in opposition to the Heritage Avenue bridge project. Timothy G. Ackermann, 3501 High Countryside Drive, Grapevine spoke in opposition to the Heritage Avenue bridge project. J. Tim Hussey, 3513 Hightimber Drive, Grapevine spoke in favor of the Heritage Avenue bridge project. Paul Schaefer, 3137 Fox Run Drive, Grapevine requested a public hearing for the Heritage Avenue bridge project. Wende Zellmer, 2801 Woodland Hills, Grapevine spoke in opposition to the Heritage Avenue bridge project. Loretta Widmann, 4323 Windswept Lane, Grapevine spoke in favor of the Heritage Avenue bridge project. PRESENTATIONS Item 7. Chief Financial Officer to present the monthly financial update. Chief Financial Officer Greg Jordan presented the financial update and advised the Council that even though sales tax revenue is declining the General Fund is still trending within budget. The Utility Fund, Lake Parks Fund, and Golf Fund are all predicted to have a surplus. Hotel Occupancy Tax is trending within budget. Mr. Jordan answered questions from the Council. NEW BUSINESS Item 8. Consider Resolution No. 2017-056 approving the design services budget under the terms of the Development Services Agreement with Coury Hospitality for the construction of the new depot and hotel complex located at 815 South Main Street, Ordinance No. 2017-034 appropriating funds from the General Facilities Capital Projects Fund, and take any necessary action. City Council June 20, 2017 Page 5 City Manager Rumbelow introduced this item and requested Council advance funds to for the construction of the parking garage at the depot and hotel complex in order for it to be completed by December 2018 when the commuter rail is expected to open. The request also includes funds for the design of the remaining portions of the complex which include the site, plaza and hotel for a total of$2,854,850. Motion was made to approve Resolution No. 2017-056 approving the design services budget. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A PHASE II DESIGN SERVICES BUDGET FOR THE RAIL DEPOT/STATION, HOTEL AND PARKING GARAGE PROJECT AND PROVIDING AN EFFECTIVE DATE Motion was made to approve Ordinance No. 2017-034 appropriating the funds. Motion: Lease Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-034 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; AUTHORIZING THE TRANSFER OF $2,854,850 FROM THE 4B TRANSIT FUND TO THE GENERAL FACILITIES CAPITAL PROJECTS FUND AND APPROPRIATING A LIKE AMOUNT IN THE GENERAL FACILITIES CAPITAL PROJECTS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Consider the award of the engineering services contract with Parkhill, Smith & Cooper for the water treatment raw water line and pump station, Ordinance No. 2017- 035 appropriating funds from the 2015 Certificate Obligation Bond to the FY 2016-2017 Capital Improvements Plan Budget, and take any necessary action. Public Works Director Stan Laster presented this item for engineering services for the water treatment raw water line and pump station for in an amount of $150,000. This engineering services contract will provide siting recommendations and collaboration with City Council June 20, 2017 Page 6 the US Army Corps of Engineers for finding an acceptable route for the new raw water lines as well as a location for a new pump station. Motion was made to approve the award of the engineering services contract with Parkhill, Smith & Cooper and Ordinance No. 2017-035 appropriating the funds. Motion: Coy Second: Freed Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-035 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2017, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Removal of the Heritage Bridge portion from the proposed bond list and calling a public hearing in July on the 2017 bond package, and take any necessary action. City Manager Rumbelow asked Council if they wished to remove the Heritage Avenue bridge project form the proposed bond list and when they were available to hold a public hearing to seek citizen input on the proposed bond projects. Council discussed this item and decided to hold a public hearing on July 17, 2017 to hear comments on all of the proposed bond projects, including the Heritage Avenue bridge project. Motion was made to approve setting the public hearing for all of the proposed bond projects for July 17, 2017. Motion: Lease Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Zoning Application Z17-04 (Removal of Deed Restrictions) Development Services Director Scott Williams reported the Planning and Zoning Commission approved removal of the deed restrictions with a vote of 6-1 . City Council June 20, 2017 Page 7 Motion was made to approve Z17-04 removing the deed restrictions. Motion: Freed Second: Lease Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 25. Conditional Use Permit CU17-12 (Doughlicious) Development Services Director Williams reported the Planning and Zoning Commission approved conditional use permit CU 17-12 with a vote of 7-0. Motion was made to approve Ordinance No. 2017-040 and Conditional Use Permit CU17- 12 for Doughlicious. Motion: Coy Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-040 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT CU17-12 TO ALLOW A DELICATESSEN IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT FOR LOT 1 , BLOCK 1 , HAZLEWOOD COMMERCIAL BUILDING (129 SOUTH MAIN STREET, NO.140) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 34. Historic Landmark District HL17-02 (518 Estill Street) Development Services Director Williams reported the Planning and Zoning Commission approved the historic landmark district designation with a vote of 7-0. City Council June 20, 2017 Page 8 Motion was made to approve Ordinance No. 2017-041 , Historic Landmark District HL17- 02 (518 Estill Street). Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL17-02 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA OF 518 ESTILL STREETAND LEGALLY DESCRIBED AS LOT 6, BLOCK 102 COLLEGE HEIGHTS ADDITION, ABSTRACT 1029, ESTHER MOORE SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE HARRINGTON HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11 . Consider the award of RFQ 450-2017 as a multiple award annual contract to WW Grainger Industrial, Inc. and Safety Supply, Inc. for safety supplies. City Council June 20, 2017 Page 9 Chief Financial Officer Jordan recommended approval of the award of the contract for safety supplies in the estimated annual amount of$30,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 12. Consider the renewal of an annual contract for bank depository services with Legacy Texas Bank. Chief Financial Officer Jordan recommended approval of the annual contract for bank depository services. Legacy Texas Bank has waived all depository service fees for the contract period. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 13. Consider Ordinance No. 2017-036 appropriating funds and revising the Fiscal Year 2017 adopted budget for payment of SB 569 DFW Revenue Sharing Agreement. Chief Financial Officer Jordan recommended approval of the ordinance appropriating funds for the payment of SB 569 DFW Revenue Sharing Agreement. SB 569 which established a revenue sharing plan for the City of Grapevine and DFW Airport. The agreement requires that the City of Grapevine share certain revenues generated within the boundaries of the Dallas/Fort Worth International Airport with the Cities of Dallas and Fort Worth. Per the agreement $236,632.19 is due to the City of Dallas and $135,431 is due to the City of Fort Worth. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-036 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED BUDGET FOR THE FISCAL YEAR ENDING IN 2017; PROVIDING City Council June 20, 2017 Page 10 FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2017-057 authorizing the sole source purchase of SCBA fire equipment from Casco Industries, Inc. and Ordinance No. 2017-037 appropriating the funds from the General Fund Fiscal Year 2017 unappropriated fund balance. Fire Chief Darrell Brown recommended approval of the sole source purchase of SCBA fire equipment and the ordinance appropriating funds in the amount not to exceed $223,160. The current SCBAs are two National Fire Protection Association revisions behind and with the purchase of these SCBAs, the Fire Department will be up to current standards and have the new technology to upgrade the SCBAs in the future. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR A SOLE SOURCE PURCHASE OF SCBA FIRE EQUIPMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-037 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $223,160 FROM THE GENERAL FUND FISCAL YEAR 2017 UNAPPROPRIATED FUND BALANCE FOR A SOLE SOURCE PURCHASE OF SCBA FIRE EQUIPMENT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider Resolution No. 2017-058 authorizing the sole source purchase of Stryker pro power ambulance cots from Stryker Sales Corp. and Ordinance No. 2017- 038 appropriating the funds from the General Fund Fiscal Year 2017 unappropriated fund balance. Fire Chief Brown recommended approval of the sole source purchase of ambulance cots and the ordinance appropriating funds in an amount not to exceed $101 ,879.10. The City Council June 20, 2017 Page 11 stretchers currently used in the Mobile Intensive Care Units have reached the end of their life cycle. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR A SOLE SOURCE PURCHASE OF STRYKER PRO POWER AMBULANCE COTS AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-038 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $101 ,879.10 FROM THE GENERAL FUND FISCAL YEAR 2017 UNAPPROPRIATED FUND BALANCE FOR A SOLE SOURCE PURCHASE OF STRYKER PRO POWER AMBULANCE COTS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2017-059 authorizing the submission of a Fiscal Year 2017 Urban Area Security Initiative grant on behalf of the Northeast Fire Department Association. Fire Chief Brown recommended approval of the resolution authorizing submission of the grant to purchase bomb suites for the Northeast Fire Department Association (NEFDA). The Grapevine Fire Department is managing the Fiscal Year 2017 Department of Homeland Security Urban Area Security Initiative (UASI) non-matching grant which is expected to total $70,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council June 20, 2017 Page 12 RESOLUTION NO. 2017-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION OF AN FY2017 DEPARTMENT OF HOMELAND SECURITY URBAN AREA SECURITY INITIATIVE GRANT (3420001) ON BEHALF OF THE NORTHEAST FIRE DEPARTMENT ASSOCIATION AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the purchase of computer related equipment from Wholesale PC Motherboard Co. Chief Technology Officer Tessa Allberg recommended approval of the for the award of an informal request for quote to purchase computer related equipment for the jail control room, seventeen computers to be used by Police and Fire Administration, and one HP Designjet plotter printer for the GIS Department. The total cost of all the equipment is expected not to exceed $28,295. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 18. Consider Resolution No. 2017-060 authorizing the purchase of a park restroom from Restroom Facilities Ltd through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of a park restroom for Bear Creek Dog Park for a total amount not to exceed $114,399. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR THE PURCHASE OF A PARK RESTROOM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council June 20, 2017 Page 13 Item 19. Consider Resolution No. 2017-061 authorizing the purchase and installation of an epoxy flooring system at Fire Station No. 5 from Retail Commercial Flooring, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of an apparatus bay floor that is approximately fifteen years old at Fire Station No. 5 for a total amount not to exceed $28,300. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR THE PURCHASE AND INSTALLATION OF AN EPDXY FLOORING SYSTEM FOR FIRE STATION NO. 5 THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-062 authorizing the purchase of a police Tahoe from Caldwell Country through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and Ordinance No. 2017-039 appropriating the funds from insurance proceeds. Public Works Director Laster recommended approval of the purchase of a police Tahoe to replace a 2016 police pursuit Tahoe that was totaled in an accident on May 5, 2017. Insurance funds will cover the cost of the replacement vehicle in an amount not to exceed $33,236. The ordinance appropriates the funds from the insurance proceeds. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A City Council June 20, 2017 Page 14 POLICE TAHOE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-039 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $33,236 FROM THE CAPITAL EQUIPMENT/MACHINERY PURCHASE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21 . Consider extension of the annual contract for six months for janitorial services with Regent Services. Public Works Director Laster recommended approval of the annual contract extension of six months for an estimated amount of $225,503.82. The extension will allow staff sufficient time to issue a call for a Request for Proposals to provide the janitorial services for the coming years. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 22. Consider the purchase of a replacement pump for the Wastewater Treatment Plant from Pump Solutions, Inc. Public Works Director Laster recommended approval of an informal request for quote to purchase a replacement pump for an amount not to exceed $16,555.00. One of the two pumps currently in place for the Minters Chapel pump station failed electrically and is in need of replacement due to the critical necessity of the station's proper function. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 23. Consider the minutes of the June 6, 2017 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. City Council June 20, 2017 Page 15 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Mayor Tate and City Council recognized Public Works Director Laster who is retiring on June 30 after 31 years with the City. ADJOURNMENT Motion was made to adjourn the meeting at 8:22 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of July, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council June 20, 2017 Page 16 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 11th day of July, 2017 in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:00 p.m. Item 1 . City Council to conduct board and commission interviews for new applicants. Council interviewed eight board and commission applicants. These applicants do not currently serve on any boards. Item 2. City Council to discuss board and commission appointments. Council discussed the appointments to the Animal Shelter Advisory Committee, the Board of Zoning Adjustment, The Building Board of Appeals, the Convention and Visitors Bureau Board, the Golf Course Advisory Board, the Heritage Foundation Advisory Board, the Historic Preservation Commission, the Housing Authority Board of Commissioners, Library Board, Parks and Recreation Board, the Planning and Zoning Commission and the Senior Citizens Advisory Board. The appointments will be made at the July 18, 2017 regular City Council meeting. There was no action taken by the City Council. ADJOURNMENT Mayor Tate adjourned the meeting at 7:56 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of July, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council July 11, 2017 Page 2