HomeMy WebLinkAboutItem 18 - Bibliotheca Self-Check Software MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 18, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR THE SOLE SOURCE
PURCHASE OF BIBLIOTHECA SELF-CHECK SOFTWARE FOR
THE LIBRARY
RECOMMENDATION:
City Council to consider approval of a resolution for a sole source purchase of Bibliotheca
self-check software for the Library from Bibliotheca LLC.
FUNDING SOURCE:
Funding for this purchase is available in account 114-48860-313-3 (Machinery, Equip,
Implements) in the amount not to exceed $44,920.50.
BACKGROUND:
This purchase request is for the replacement and updating of three express check out
machines that have reached end of life and are no longer supported. The new machines
will provide updated technology, credit card capability and updated media case openers
to improve the user experience. This software is used with SirsiDynix which maintains the
library's automation system at their data center. Eighty-eight percent of our circulation
goes through the express check machines daily and 11% occurs at the drive-thru window
leaving only 1`)/0 of unique situations the staff handles at the front desk.
The procurement of Bibliotheca self-check software will be made as a sole source
purchase from Bibliotheca LLC in accordance with Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a) (7) (A).
Staff recommends approval.
JR/LW
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RESOLUTION NO. 2017-065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
BIBLIOTHECA SELF-CHECK SOFTWARE FOR THE
LIBRARY FROM A SOLE SOURCE VENDOR AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(A) to purchase Bibliotheca self-
check software for the Library on a sole source basis; and
WHEREAS, The Library has a need to upgrade current Bibliotheca self-check
software due to the age of the equipment; and
WHEREAS, the Bibliotheca LLC is the exclusive partner of SirsiDynix which
maintains the library's automation system at their data center and is the only vendor that
can provide this self-check software for library markets; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1 . That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source purchase of Bibliotheca self-check software from Bibliotheca LLC for an amount
not to exceed $44,920.50.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Bibliotheca self-check software.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of July, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
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Resolution No. 2017-065 2