HomeMy WebLinkAboutItem 19 - Playground and Shade Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 18, 2017
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
PLAYGROUND AND SHADE EQUIPMENT
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of playground and shade
equipment from The Playwell Group, Inc.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74015-312-067
(Playground Accessibility Improvements) and 121-488503-312-161-60001 (Shade
Structures — QOL) for a total amount not to exceed $118,351 .86.
BACKGROUND:
This purchase is to replace the current playground equipment and add shade to Pecan
Park. Staff held a neighborhood meeting on Tuesday, May 30 at the park with over 100
residents in attendance. Staff presented multiple options from three vendors for the
residents to choose the playground they would like for Pecan Park. See attached images
of the structure that was chosen.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791 .
Bids were taken by the Cooperative and a contract was awarded to The Playwell Group,
Inc. The Parks and Recreation Department and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the contract would
best meet the needs of the City.
Staff recommends approval.
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RESOLUTION NO. 2017-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PLAYGROUND AND SHADE EQUIPMENT THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract with The Playwell Group, Inc., under contract no. 512-16, Parks and
Recreation Equipment and Field Lighting Products and Installation; and
WHEREAS, the City of Grapevine, Texas has a need to purchase playground and
shade equipment for Pecan Park; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1 . That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of playground and shade equipment from The Playwell Group, Inc. through an
interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) for
an amount not to exceed $118,351.86.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said playground and shade equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of July, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr.
City Attorney
Resolution No. 2017-066 2