The URL can be used to link to this page

Home My WebLink About2017-07-19 Regular Meeting KBKLTpG E f v[rT UN ,.,.Ggp� ' . _ pN AGENDA REGULAR MEETING GRAPEVINE HERITAGE FOUNDATION-BOARD OF DIRECTORS WEDNESDAY, JULY 19, 2017 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS I. Call to Order of Regular Meeting — Dr. Curtis Ratliff II. Citizen Comments III. Consider Minutes of the June 21, 2017 Regular meeting. IV. Old Business A. GHF Membership Report— Janet Perkins B. Nash Farm Report— Melva Stanfield C. Update on Sponsorships — Balla Wright D. Palace Arts Center Report— Paula Newman E. Speakers Bureau Report— Sue Franks V. New Business A. Consider proposed 2017-2018 Grapevine Heritage Foundation Budget and take any necessary action. B. Save the Date for upcoming Preservation Conferences: 1. 2017 ALHFAM Annual Conference, June 9 — 13, 2017 at the Genesee Country Village and Museum, Mumford, NY (Near Rochester, NY) and Stuhr Museum of the Prairie Pioneer, Grand Island, Nebraska, late September— Cody Jolliff 2. 2017 National Trust for Historic Preservation Annual Conference in Chicago, Illinois, November 14 — 17, 2017 — David Klempin C. Update on the Historic Grapevine Township — David Klempin VI. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report - Joe Ann Standlee B. Grapevine Convention and Visitors Bureau Liaison Report— Paula Newman C. Historic Preservation Commission — Dr. Curtis Ratliff D. Grapevine Historical Society— Janet Perkins VII. Adjournment The next monthly meeting of the Grapevine Heritage Foundation will be held August 16, 2017 in the 2nd Floor Boardroom of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation.Board meeting,agenda was prepared and posted by the 14th day of June 2017 at 5:00 pm. +`) David Klempin Manager, Heritage Programs & Preservation July 19, 2017 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Advisory Board met at 5:00 p.m. on Wednesday, July 19, 2017 in the Grapevine Convention & Visitors Bureau 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051 for their regular scheduled monthly meeting. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Sue Franks Member Becky Hummer Member Frances Jensen Member Janet Perkins Member Mike Lease City Council Liaison The above constituting a quorum with member(s) Patricia Stinson absent. With the following city staff present: Paula Newman Managing Director of Operations, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5 p.m. II. CITIZEN COMMENTS There were no citizen comments. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. 1 19 July 2017 July 19, 2017 III. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the June 21, 2017 meeting. Melva Stanfield seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Franks, Hummer, Jensen and Perkins Nays: None Absent: (Stinson) OLD BUSINESS Janet Perkins reported the June 1st membership renewals had been sent; currently there are 204 active members $1,900 in donations for the month of June. Vice Chairman Melva Stanfield gave the Nash Farm report of 11 tours totaling 510 people, the Victorian Paper Craft Workshop was attended by seven students; and the Ice Cream Social was a great success with 325 guests enjoying the summer evening with cranked ice cream. Farm Manager Cody Jolliff reported they were working on new games and activities for the First Friday programs; and he is working with the committee for the Grapevine Heritage Foundation's 2018 calendar. Treasurer Balla Wright reported collecting $4,950 and "still going" in sponsorships for the Fall Round-Up! event in October. Her goal was $5,000 and she has since picked up two more sponsorships at the Farmer level and two at the Friends of the Farm level. Paula Newman reported the Palace Arts Center's stainless steel countertop was being cleaned; and they had been able to repair the air conditioning compressor without having to replace the unit. Fantasm Odyssey of Dreams will be performed at the end of the month, and an upcoming Rocky Gribble Opry Reunion, Ricki Derek, Gentri: The Gentlemen Trio in mid-December and Forever Young, both currently playing Branson venues. Council Liaison Mike Lease asked about the roof work with Tremco, saying he was concerned with the area around the roof top air conditioning units. Sue Franks reminded all the Speakers Bureau would promote the Foundation and membership at Rotary this month; Janet Perkins will bring membership applications and 2017 GHF calendars, plus sponsorship opportunities sheet. NEW BUSINESS Staff presented the proposed 2017-18 budget. Chairman Ratliff said the 2017-18 proposed numbers looked very similar to this year's. Farm Manager Cody Jolliff noted there was a $1,000 increase for labor to cover having a police officer at the intersection for events such as the Barn Dance and the Farm to Fork supper. The apparatus and tools line was discussed as a purchase for a wagon, a two to three year project, and 2 19 July 2017 July 19, 2017 something to pull the wagon. The Farm will have a decrease in building maintenance with projects completed in the last year. Farm improvements were now listed as professional services. The education budget was increased to keep up with the increasing attendance. The Palace Arts Center budget remained the same with discussion of the changes in house groups during the last year. Janet Perkins moved to approve the proposed 2017-18 budget as presented; Balla Wright seconded the motion which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Franks, Hummer, Jensen and Perkins Nays: None Absent: (Stinson) Cody Jolliff reported staff member Kimberly Prack had attended the upstate New York American Living History Farm & Agriculture Museums (ALHFAM) conference; reminding all, the next ALHFAM conference will be closer in Nebraska at the Stuhr Museum on September 20 — 24, 2017; next year in Tahlequah during the first weekend in June; and the 2019 International Conference in Canada. David Klempin announced eight members were signed up for the National Trust Conference with early bird registration. He would gather the information and get an invoice to each attendee; they are now signed up for the Frank Lloyd Wright and the Candlelight Tours. The Grapevine contingency will consist of Mike Lease, Chairman Curtis and Linda Ratliff, Melva Stanfield, Patricia Stinson, Janet Perkins, HPC Chairman Sean Shope and staff member David Klempin. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society (GHS) — Liaison Janet Perkins was on vacation; GHS member Balla Wright was also away on vacation. Chairman Ratliff attended and reported saying it was an excellent presentation on the bank robbery of the Old Home Bank, with an excellent accounting of how the robbers masqueraded as part of the posse searching for "them". Convention & Visitors Bureau (CVB) — Paula Newman reported on the CVB June board meeting. The Convention & Leisure Sales team had 89 sales leads with 120,500 potential room nights with a potential economic impact of $66,000,000. 19 groups were booked for 13,700 room nights, for an economic impact of $6,200,000. The Visitors Information Center, depot and museums reported 18,000 guests. 163,000 brochures were distributed locally, statewide and nationally. Destination Services assisted 12 groups representing 10,000 attendees for an economic impact of $9,000,000. Shuttle ridership was up in May by 4.1 percent over last year. The Convention Center, Palace Arts Center and Concourse together, hosted 70 events and signed 56 new events for an economic impact of $431,000. The Grapevine Vintage 3 19 July 2017 July 19, 2017 Railroad had 23 excursions for a total of 3,600 riders in May. The marketing team had six print trade publication insertions; print consumer publications had 19 insertions representing 2,200,000 circulating impressions; and online advertising had 80,000 impressions. The Main Street Fest wrap up was given with a thank you to the Bank of the West as the presenting sponsor. The Oh Look Performing Arts Center received a grant of $15,000 to fund the 2017 summer performances. Outlaw Cider Company was the site for the quarterly sales reception. Radio and television advertising is ongoing for SummerBlast with communications promoting the event to outer markets. The Fireworks program will continue through the summer every Friday night. The very popular Grapevine Rails, Rolling through Time exhibit in the Tower Gallery, worked with merchants to promote the exhibit with a map of shops participating in this summer's theme; participation has increased for the summer exhibits from 42 in 2016 to 60 merchants participating in 2017. New ceiling insulation installed in the Grapevine Historical Society's Ice House Museum is allowing the air conditioning to maintain proper climate control for the museum. Historic Preservation Commission (HPC) — Chairman Ratliff reported at the last meeting, there were many staff approved Certificates of Appropriateness presented to the commission; the case reviewed was for 330 South Church Street, the foundation had failed, compromising the structure. The Commission approved the demolition and the plans for the new build. Chairman Ratliff questioned if anyone had heard of a radio station to broadcast from Main Street? Update — David Klempin said, as there were no action items for the Foundation's August meeting, he recommended canceling the August meeting and reconvening at the scheduled September meeting; the board agreed. GrapeFest will be September 14 — 17 followed by the Foundation meeting on September 20, 2017. VL ADJOURNMENT Sue Powers, seconded by Melva Stanfield, made the motion to adjourn the meeting at 5:50 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Wright, Franks, Hummer, Jensen and Perkins) Nays: None Absent: (Stinson) 4 19 July 2017 July 19, 2017 PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE JULY 19, 2017 MINUTES, ON THIS THE 20TH DAY OF SEPTEMBER 2017. APPROVED: CHAIR AN ATTEST: SECRETARY 5 19 July 2017