HomeMy WebLinkAbout2017-07-27 Regular MeetingAGENDA
AMENDMENT 2
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JULY 27, 2017 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
Adding Items
REGULAR MEETING: 4:30 P.M.
EXECUTIVE SESSION
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the posted agenda items may be considered in Executive Session
closed to the public. Any decision held on such matter will be taken or conducted in
open session following conclusion of the executive session.
NEW BUSINESS
10. Consideration and discussion regarding the Executive Director
position and take any necessary action.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF JULY 2017 BY 4:30
P.M.
Angie Highland, Exetbtive Director
AGENDA
AMENDMENT
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JULY 27, 2017 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
Adding Item
REGULAR MEETING: 4:30 P.M.
NEW BUSINESS
Election of Officers and Ex Officio member to the Senior Advisory Board
and take any necessary action.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF JULY 2017 BY 4:30
P. M.
Angie iii and, ecutive Dire*r,
AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JULY 27, 2017 AT 3:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 3:30 P.M.
WORKSHOP
1. Board of Commissioners to conduct a workshop relative to the 2017
Admissions and Occupancy Policy, Dwelling Lease and PHA Capital
Funds 5 Year Action Plan for the years 2017-2021.
CITIZENS COMMENTS
REGULAR MEETING: 4:30 P.M.
2. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet;
B. Capital Funds Report and Work in Progress;
C. Quarterly Investment Report for 6/30/17;
D. Minutes from the Resident Advisory Meeting held July 21, 2017;
E. Report of Public Housing Activity and Issues
NEW BUSINESS
3. Consideration of the minutes from the June 22, 2017 meeting and take
any necessary action.
4. Consideration and acceptance of the June 2017 monthly financial
statements and take any necessary action.
5. Consideration and acceptance of Resolution No. 17-07 Authorizing the
Executive Director to enter into a contract with Preservation Tree and
take any necessary action.
6. Consideration and acceptance of Resolution No. 17-08 Approving and
Accepting the Public Housing Capital Funds for Fiscal Year 2017 and
take any necessary action.
7. Consideration and acceptance of Resolution No. 17-09 Consideration and
Approval of revision of Capital Funds projects for the Public Housing
Capital Funds 5 Year Action Pian for the years 2017-2021 and take any
necessary action.
8. Report from the Senior Advisory Board meeting held June 6, 2017.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS,
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF JULY 2017 BY 4:30
P.M.
Angie aghhand, Executive`birector
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 27th day of July 2017 in the Conference Room of the Grapevine
Housing Authority, with the following members present to wit:
Linda Troeger Chair
Bonnie McHugh
Karen Rice
Teri Rhodes -Cantu
Ethel Anderson
Vice -Chair
Finance Officer
Commissioner
Resident Commissioner
Constituting a quorum, with the following also present:
Angie Highland Executive Director
Greg Jordan City CFO
Jane Everett Former Board Chair
WORKSHOP - CALL TO ORDER
Chairman Troeger called the workshop to order at 3:30 p.m.
Item # 1 WORKSHOP
The Board was emailed materials in advance of the workshop for review including the
Admissions and Occupancy Policy (ACOP), Dwelling Lease and information related to
the Five -Year Capital Plan.
The materials discussed included policy updates that became effective throughout the
year including VAWA and changes to the Pet Policy. After thorough discussion, the
Board suggested a few minor edits.
Commissioner Rice moved and Commissioner Anderson seconded that the workshop
be adjourned.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed. Meeting adjourned at 4:00 p.m.
CITIZEN COMMENTS
No citizen comment
REGULAR MEETING — CALL TO ORDER
Chairman Troeger called the meeting to order at 4:30 p.m.
Item #2 Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing through July 27, 2017.
B. Capital Funds Report and Work in Progress
The Executive Director report to the Board on the current Capital Funds and
corresponding projects.
C. Quarterly Investment Report for 6/30/17
The Board received a Quarterly Investment Report for the quarter ended June
30, 2017.
D. Minutes from the Resident Advisory Board Meeting held June 16, 2017
The Board was provided minutes from the Resident Advisory Board Meeting held
on June 16, 2017.
E. Report of Public Housing Activity and Issues
The Executive Director report to the Board recent activity and administrative
updates since their last Board meeting.
NEW BUSINESS
Item #3 Election of Officers and Ex Officio member to the Senior Advisory Board
and take any necessary action
Nominations were taken for the positions of Chair, Vice -Chair, Finance Officer,
and Ex Officio member to the Senior Advisory Board.
A nomination was made by Commissioner Rice and seconded by Commissioner
Rhodes -Cantu for Commissioner Troeger as Chair.
Ayes: McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed.
2
A nomination was made by Commissioner Rhodes -Cantu and seconded by
Commissioner Anderson for Commissioner McHugh as Vice -Chair.
Ayes: Troeger, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed.
A nomination was made by Commissioner Anderson and seconded by Commissioner
Rhodes -Cantu for Commissioner Rice as Finance Officer.
Ayes:
Troeger, McHugh, Rhodes -Cantu & Anderson
Nays:
None
Absent:
None
Motion passed.
A nomination was made by Commissioner McHugh and seconded by Commissioner
Anderson for Commissioner Rhodes -Cantu as Ex Officio to the Senior Advisory Board.
Ayes: Troeger, McHugh, Rice & Anderson
Nays: None
Absent: None
Motion passed.
EXECUTIVE SESSION Section 551.001 — Consideration and discussion regarding
the Executive Director
Chairman Troeger announced the Board of Commissioners would go into closed
session for discussion related to Section 551.001 — Consideration and discussion
regarding the Executive Director.
The closed session was opened at 4:40 p.m. for discussion. The Executive
Session ended at 5:15 p.m.
NOTE: The Commissioners continued with the Regular Meeting in open session.
Item #4 Consideration of the Minutes from the June 22, 2017 Meetin
The Board was provided the minutes from the June 22, 2017 meeting for approval.
Commissioner Rice moved and Commissioner McHugh seconded to accept the June
22, 2017 minutes as presented.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
Item #5 Consideration and acceptance of the monthly financial statements for
June 2017
The Board was provided electronic financial statements for the month of June 2017.
Commissioner Rice reviewed the financial statements and found them to be acceptable
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the
monthly financial statements for June 2017.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
Item #6 Consideration and acceptance of Resolution No. 17-07 Authorizing the
Executive Director to enter into a contract with Preservation Tree and
take any necessary action.
Executive Director Highland provided the Board with information regarding the proposal
by Preservation Tree for annual tree maintenance.
Commissioner McHugh moved and Commissioner Rice seconded to authorize the
Executive Director to enter into a contract with Preservation Tree.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
The Board was provided with information regarding the Public Housing Capital Funds for
Fiscal Year 2017. The 2017 allocation includes an additional $3,166 over the 2016
allocation.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to approve and
accept the Public Housing Capital Funds for Fiscal Year 2017.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
EI
Item #8 Consideration and acceptance of Resolution No. 17-09 Consideration and
Approval of Capital Funds projects for the Public Housing Capital Fund 5
Year Action Plan for the years 2017-2021 and take any necessary action.
The Board of Commissioners reviewed the Public Housing Capital Fund 5 Year Action
Plan for the years 2017-2021 and discussed the list of projects. After careful review, the
Board agreed that the revision to include additional funds for HVAC repairs/replacement
was a prudent decision.
Commissioner Rice moved and Commissioner McHugh seconded to approve the
revised Capital Funds Projects for the Public Housing Capital Fund 5 Year Action Plan
for the Years 2017-2021.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
Item #9 Report from the Senior Advisory Board meeting held June 6, 2017
No discussion or action taken.
Due to a personal family situation, Executive Director Highland notified the Board that
she was having to resign her position. The Board discussed several options for moving
forward. In light of the short timeframe, the Board requested the former member Jane
Everett serve as Interim Director while a search can be conducted. Given the limited
staff and lack of available and knowledgeable resources, the Board felt strongly this is
the best short-term solution.
The Board requested the Greg Jordan, City CFO, immediately begin the process of
updating the job description and working to fill the vacancy.
Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to approve
the contract with Jane Everett as Interim Director through Lone Star Temporaries and
the immediate revamping and posting of the position through the City of Grapevine.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner McHugh moved and Commissioner Anderson seconded that the meeting
be adjourned.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:30 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF SEPTEMBER 2017.
APPROVED:
L l.ncl cL S Fo eR ��/
Linda Troeger, Chair
ATTEST:
ta.
Everett,
Interim Executive Director