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HomeMy WebLinkAbout2017-08-01 Regular Meeting �� CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA � � ' � TUESDAY AUGUST 1 2017 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner 6:15 p.m. Call to Order - Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Council Meeting - Council Chambers CALL TO ORDER: 6:15 p.m. — City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council will reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation: Council Member Mike Lease 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of Allegiance: Boy Scout Troop 905 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. City Council August 1, 2017 Page 2 NEW BUSINESS 5. Consider Resolution No.2017-069 accepting the Certified Tax Rolls having a total appraised value of$12,678,120,389, less exemptions of$4,640,785,503 for a net taxable value of$8,037,334,886. 6. Consider Resolution No. 2017-070 authorizing the sole source purchase of construction of concrete piers and abutments from Archer Western Herzog for the for the relocation of the Ira E. Woods Avenue railroad bridge and take any necessary action. 7. Consider Mayor Tate's appoints of City Council Liaisons and Committee members, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the award of a contract for RFP 456-2017 for Stop Loss Insurance with Munich Re. Chief Financial Officer recommends approval. 9. Consider the award of Request for Bid 454-2017 as a multiple award contract to Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor for tree maintenance services. Parks and Recreation Director recommends approval. 10. Consider the purchase of Christmas structures for the Parks and Recreation department from Short Bus Productions. Parks and Recreation Director recommends approval. 11. Consider approval for the award of Request for Bid 455-2017 to JC Commercial, Inc. for The REC of Grapevine stairs remodel. Parks and Recreation Director recommends approval. 12. Consider the award of RFQ 451-2017 as a multiple award annual contract to Fox Rental and RDO Equipment for equipment rental services. Public Works Director recommends approval. 13. Consider the minutes of the July 17, 2017 Special City Council meeting and the July 18, 2017 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed City Council August 1, 2017 Page 3 to the public. Any decision held on such matterwill be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on July 28, 2017 by 5:00 p.m. Rap _ F Al Q i rst S Tara Brooks City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of August, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with Council Member Sharron Spencer absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:15 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:20 p.m. The closed session ended at 7:14 p.m. City Council August 1, 2017 Page 1 City Council reconvened in open session in the Council Chambers to determine if there was any action due as a result of the Executive Session. Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. Regarding Section 551.072, City Manager Bruno Rumbelow requested Council accept the donation of the Blevins house and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to approve acceptance of the donation of the Blevins house and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Lease Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation Council Member Mike Lease delivered the invocation. Item 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of Allegiance Boy Scout Troop 905 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments James Lockridge, 2053 Willowood Drive, Grapevine spoke in opposition to the Heritage Avenue bridge expansion proposal. NEW BUSINESS Item 5. Consider Resolution No. 2017-069 accepting the Certified Tax Rolls having a total appraised value of $12,678,120,389, less exemptions of $4,640,785,503 for a net taxable value of$8,037,334,886. City Council August 1, 2017 Page 2 Chief Financial Officer Greg Jordan presented this item and answered Council's questions. Section 26.04 of the Texas Property Tax Code requires the assessor for a taxing unit to submit the total appraised value, the total assessed value, and the total taxable value of the property within the unit's boundaries to the unit's governing body by August 1st or as soon thereafter as is practicable. Motion was made to approve Resolution No. 2017-069 accepting the Certified Tax Rolls. Motion: Freed Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 6. Consider Resolution No. 2017-070 authorizing the sole source purchase of construction of concrete piers and abutments from Archer Western Herzog for the relocation of the Ira E. Woods Avenue railroad bridge and take any necessary action. Public Works Director Bryan Beck presented this item. As part of TexRail project, the historic Ira E. Woods Railroad Bridge will be moved to the southeast corner of the Nash Street and Berry Street intersection. The proposed work of the piers and abutments is scheduled to be completed by the end of August, 2017. Motion was made to approve Resolution No. 2017-070 authorizing the sole source purchase of concrete piers and abutments from Archer Western Herzog. Motion: Coy Second: Freed Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 7. Consider Mayor Tate's appoints of City Council Liaisons and Committee members, and take any necessary action. Mayor Tate stated that he would not make any changes to the City Council liaisons and committee members, and they would remain as is: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board Industrial Development Corporation Paul Slechta Parks and Recreation Advisory Board Historic Preservation Commission Open Space Review Committee U. S. Army Corps of Engineer Liaison Tax Increment Finance District Boards — One and Two Facilities Committee Utility Committee 1st Alternate Golf Course Advisory Board City Council August 1, 2017 Page 3 Crime Control and Prevention District Board Industrial Development Corporation Sharron Spencer Board of Zoning Adjustment Convention and Visitors Advisory Board Facilities Committee 1st Alternate Planning and Zoning Commission Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board Economic Development Corporation Mike Lease Golf Course Advisory Board Heritage Foundation Advisory Board Facilities Committee Tax Increment Finance District Boards— One and Two 1st Alternate Senior Citizens Advisory Board 1St Alternate Parks and Recreation Advisory Board Crime Control and Prevention District Board Economic Development Corporation Darlene Freed Planning and Zoning Commission Teen Court Advisory Board Audit Committee DFW Airport Board Liaison Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board 1st Alternate Building Board of Appeals Chris Coy Building Board of Appeals Grapevine/Colleyville Independent School Board Liaison 1St Alternate Board of Zoning Adjustment Audit Committee Utility Committee Tax Increment Finance District Boards— One and Two Impact Fee Committee (Ex-Officio) Crime Control and Prevention District Board Economic Development Corporation Grapevine 4B Economic Development Corporation Board Duff O'Dell Animal Shelter Advisory Committee Housing Authority Advisory Board Library Advisory Board Senior Citizens Advisory Board Tax Increment Finance District Boards — One and Two Impact Fee Committee (Ex-Officio) Crime Control and Prevention District Board Industrial Development Corporation City Council August 1, 2017 Page 4 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no items requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the award of a contract for RFP 456-2017 for Stop Loss Insurance with Munich Re. Chief Financial Officer Jordan recommended approval of the award of a contract for Stop Loss Insurance to Munich Re for an estimated annual amount of $472,000. The City's insurance consultants, McGriff, Seibels and Williams, evaluated the proposal from Munich Re based on the City's requirements and the services offered. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 9. Consider the award of Request for Bid 454-2017 as a multiple award contract to Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor for tree maintenance services. Parks and Recreation Director Kevin Mitchell recommended approval of the award of tree maintenance services to Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor. The estimated annual amount for tree maintenance services for all affected departments is $350,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 10. Consider the purchase of Christmas structures for the Parks and Recreation department from Short Bus Productions. Parks and Recreation Director Mitchell recommended approval of the purchase of Christmas structures for an amount not to exceed $44,350 from Short Bus Productions. This purchase is for a design/build of a "Grinch" like scene for Town Square during the holiday season. City Council August 1, 2017 Page 5 Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 11. Consider approval for the award of Request for Bid 455-2017 to JC Commercial, Inc. for The REC of Grapevine stairs remodel. Parks and Recreation Director Mitchell recommended approval of the award to JC Commercial, Inc. to remodel the stairs at The REC of Grapevine in an amount not to exceed $297,777. This contract is for the removal of the original stairwell and reconstruction of a new stairwell near the aquatic area. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 12. Consider the award of RFQ 451-2017 as a multiple award annual contract to Fox Rental and RDO Equipment for equipment rental services. Public Works Director Beck recommended approval of the award of equipment rental services contracts to Fox Rental and RDO Equipment for an estimated annual amount of $30,000. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Item 13. Consider the minutes of the July 17, 2017 Special City Council meeting and the July 18, 2017 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the Consent Agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 City Council August 1, 2017 Page 6 ADJOURNMENT Motion was made to adjourn the meeting at 7:45 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of August, 2017. APPROVED: William D. Tate Mayor ATTEST: GRAPF A. I \F V I meow Tara Brooks s f \ ' City Secretary *__*"* City Council August 1, 2017 Page 7