HomeMy WebLinkAbout2017-09-05 Regular Meeting * CITY OF GRAPEVINE, TEXAS
A dV1 E REGULAR CITY COUNCIL MEETING AGENDA
T E x a s TUESDAY, SEPTEMBER 5, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner
7:00 p.m. Call to Order - Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Council Meeting - Council Chambers
CALL TO ORDER: 7:00 p.m. — City Council Chambers
EXECUTIVE SESSION:
1 . City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551 .072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
City Council will reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation: Council Member Sharron Spencer
3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance: Boy Scout Troop 7
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
City Council
September 5, 2017
Page 2
PUBLIC HEARING
5. City Council to conduct a public hearing to consider adoption of a tax increase and
take any necessary action.
NOTE: In accordance with state law, this item is the first of two public hearings on
the proposed tax increase. Because the proposed tax rate ($0.289271) exceeds
the effective tax rate ($0.270961), the law requires that the City Council hold two
public hearings on the proposal. The second public hearing is scheduled for 11 :45
a.m. on September 8, 2017. City Council will vote on the tax rate at 11 :45 a.m. on
September 13, 2017. Both meetings will take place in the Council Chambers in
City Hall at 200 South Main Street, Grapevine, Texas.
PRESENTATIONS
6. Victoria and Les Wilson to make a presentation for 31 st Annual GrapeFest.
7. Mayor Tate to present a proclamation recognizing Blood Cancer Awareness
Month.
8. Mayor Tate to present a proclamation recognizing National Preparedness Month.
NEW BUSINESS
9. Consider the award of Request for Qualifications 447-2017 for a needs
assessment for the Community Outreach Center to Barker Rinker Seacat and take
any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider renewal of annual contracts for temporary employment services with
Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director
recommends approval.
11 . Consider renewal of an annual sole source contract for defibrillator technical
support services with Physio-Control, Inc. Fire Chief recommends approval.
12. Consider the renewal of an annual sole source contract for managed data storage
services from One Safe Place Media Corporation. Chief Technology Officer
recommends approval.
City Council
September 5, 2017
Page 3
13. Consider renewal of the the contract for the ILS (Integrated Library System)
computer support and software from SIRSI Corporation. Library Director
recommends approval.
14. Consider renewal of an annual sole source contract for digital evidence
management services with TASER International. Police Chief recommends
approval.
15. Consider Ordinance No. 2017-056 amending the Grapevine Code of Ordinances,
Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-
97, Service Rates — Schedules to reflect adjustments to the commercial and
residential solid waste and recycling collection rates. Public Works Director
recommends approval.
16. Consider Resolution No. 2017-073 authorizing a sole source purchase for water
and wastewater analysis services from the Trinity River Authority of Texas. Public
Works Director recommends approval.
17. Consider the award of an informal request for quote to purchase five butterfly
valves from Municipal Valve and Equipment. Public Works Director recommends
approval.
18. Consider changing the time of the October 3, 2017 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out
functions. City Secretary recommends approval.
19. Consider the minutes of the August 10, 2017 Special City Council meeting and the
August 15, 2017 Regular City Council meeting. City Secretary recommends
approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on September 1,
2017 by 5:00 p.m. GRAp
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Tara Brooks
City Secretary
City Council
September 5, 2017
Page 4
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of September, 2017 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:01 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:06 p.m. The closed session ended at 7:23 p.m.
City Council September 5, 2017 Page 1
City Council reconvened in open session in the Council Chambers to determine if there
was any action due as a result of the Executive Session.
Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section
551.087.
Regarding Section 551.072, City Manager Bruno Rumbelow requested Council approve
the purchase of 32,048 s.f. parcel from Dallas Area Rapid Transit for a piece of the
southeast quadrant of South Main Street and East Hudgins Street benefitting Grapevine
Vintage Rail and approving the City Manager to sign any and all associated documents.
Motion was made to approve the purchase of 32,048 s.f. parcel from Dallas Area Rapid
Transit for a piece of the southeast quadrant of South Main Street and East Hudgins
Street benefitting Grapevine Vintage Rail and approving the City Manager to sign any
and all associated documents.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed,
Nays:
None
Abstains:
Slechta
Approved:
6-0-1
Spencer, Lease, Coy, and O'Dell
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Sharron Spencer delivered the invocation.
Item 3. Postinq the Colors and American Pledge of Allegiance
Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Carl Young, 4113 Meadow Drive, Grapevine, Texas spoke in opposition to Zero Lot Line
developments. Mr. Young also spoke in opposition to the tax increase as listed in Item
5.
PUBLIC HEARING
Item 5. City Council to conduct a public hearing to consider adoption of a tax increase
and take any necessary action.
City Council September 5, 2017 Page 2
Mayor Tate announced the second public hearing is scheduled for 11:45 a.m. on
September 8, 2017. City Council will vote on the tax rate at 11:45 a.m. on September 13,
2017. Both meetings will take place in the Council Chambers in City Hall at 200 South
Main Street, Grapevine, Texas.
Chief Financial Officer Greg Jordan presented this item and answered questions from
Council.
During the Citizen Comments, Carl Young spoke in opposition to the tax increase.
Motion was made to close the public hearing.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
PRESENTATIONS
Item 6. Victoria and Les Wilson to make a presentation for 31 st Annual GrapeFest.
Victoria Wilson presented the 31st Annual Grapefest that will take place September 14-
17. Ms. Wilson highlighted the multiple events taking place for Grapefest including the
Food and Wine Pairings, Golf Classic, the Italian Carfest, and the Texas Wine Tribute.
The festival will showcase wines from the Finger Lakes region of New York and the
Niagara -on -the -Lake region of Canada.
Item 7. Mayor Tate to present a proclamation recognizing Blood Cancer Awareness
Month.
Mayor Tate presented the proclamation declaring September Blood Cancer Awareness
Month to Brian Brooks of The Leukemia and Lymphoma Society. Mr. Brooks thanked
Council for the proclamation and described the work of The Leukemia and Lymphoma
Society.
Item 8. Mayor Tate to present a proclamation recognizing National Preparedness Month.
Mayor Tate presented a proclamation recognizing September as National Preparedness
Month to Emergency Management Coordinator Matt Feryan who thanked Council for
recognizing National Preparedness Month.
NEW BUSINESS
Item 9. Consider the award of Request for Qualifications 447-2017 for a needs
assessment for the Community Outreach Center to Barker Rinker Seacat and take any
necessary action.
City Council September 5, 2017 Page 3
Police Chief Eddie Salame presented this item to Council and answered questions from
City Council. The needs assessment for the Community Outreach Center was included
in the Quality of Life fund that was approved by Council in March 2017. The estimated
cost of the study is estimated at $38,320.
Motion was made to approve the award of the Request for Qualifications for a needs
assessment for the Community Outreach Center.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. Council Member Spencer requested item 15 be removed from the
consent agenda. Item 15 was considered after the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider renewal of annual contracts for temporary employment services with
Abacus Corporation and Temporaries of Texas, Inc.
Human Resources Director Carolyn Van Duzee recommended approval of the renewal
of the annual contracts for temporary employment services for an estimated annual
amount of $250,000. The employment services will be used by various departments
throughout the City.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 11. Consider renewal of an annual sole source contract for defibrillator technical
support services with Physio -Control, Inc.
Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for
defibrillator technical support services for an annual estimated amount of $17,107.20.
The maintenance agreement allows for on-site visual/physical technician inspection and
covers any needed repairs throughout the year. It will also cover batteries and discounts
on parts and accessories.
City Council September 5, 2017 Page 4
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 12. Consider the renewal of an annual sole source contract for managed data
storage services from One Safe Place Media Corporation.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
contract for managed data storage services for a cost of $36,468. The covered services
include disaster recovery of all City data stored in an electronic form. The data is located
and stored in fully encrypted form in a secure data center off site.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 13. Consider renewal of the contract for the ILS (Integrated Library System)
computer support and software from SIRSI Corporation.
Library Director Janis Roberson recommended approval of the contract for computer
support and software for the Integrated Library System for an amount not to exceed
$51,840.73.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer,
Nays:
None
Approved:
7-0
Lease, Coy, O'Dell and Slechta
Item 14. Consider renewal of an annual sole source contract for digital evidence
management services with TASER International.
Police Chief Salame recommended approval of the renewal of the contract for digital
evidence management services in an amount not to exceed $118,466.26. The
agreement provides for the storage of digital video evidence obtained through the use of
body worn cameras used by peace officers.
Motion was made to approve the Consent Agenda as presented.
Motion: Lease
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
City Council September 5, 2017 Page 5
Nays: None
Approved: 7-0
Item 16. Consider Resolution No. 2017-073 authorizing a sole source purchase for
water and wastewater analysis services from the Trinity River Authority of Texas.
Public Works Director Beck recommended approval of the resolution authorizing the
purchase of water and wastewater analysis services for an amount not to exceed
$25,000. Under the agreement, the City will send samples from the water and wastewater
plants to the Trinity River Authority of Texas for testing to assure the City is meeting EPA
and TCEQ requirements. The City is able to conduct laboratory testing at the treatment
plants, but the EPA and TCEQ testing needs to be conducted by a certified laboratory.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE FOR A SOLE
SOURCE PURCHASE OF WATER AND WASTEWATER
ANALYSIS SERVICES AND PROVIDING AN EFFECTIVE
DATE
Item 17. Consider the award of an informal request for quote to purchase five butterfly
valves from Municipal Valve and Equipment.
Public Works Director Beck recommended approval of the award for the purchase of five
butterfly valves in an amount not to exceed $29,482. The butterfly valves to be purchased
are for the replacement of aging and leaking valves for the Water Treatment Plant.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 18. Consider changing the time of the October 3, 2017 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions.
City Secretary Tara Brooks recommended approval to change the meeting start time for
the regular City Council meeting on October 3, 2017 to 5:30 p.m.
City Council September 5, 2017 Page 6
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 19. Consider the minutes of the Auqust 10, 2017 Special City Council meeting and
the August 15, 2017 Regular City Council meeting_
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the Consent Agenda as presented.
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 15. Consider Ordinance No. 2017-056 amendinq the Grapevine Code of
Ordinances, Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section
25-97, Service Rates — Schedules to reflect adjustments to the commercial and
residential solid waste and recycling collection rates.
Public Works Director Bryan Beck recommended approval of Ordinance No. 2017-56
amending the Grapevine Code of Ordinances. The Franchise Agreement with Republic
Services provides for the establishment of residential and commercial rates on an annual
basis prior to October 1. Republic has requested a rate adjustment effective October 1,
2017. The total rate increase request is 4.20% for the residential and commercial solid
waste and 2.24% for recycling collection which results in a $0.50 monthly increase for
residential service from $13.37 to $13.87.
City Manager Rumbelow and City Attorney John F. Boyle, Jr. answered questions from
Council.
Motion was made to approve Ordinance No. 2017-056 changing the word "desires" in the
eleventh clause to "finds it necessary". The full clause shall read:
WHEREAS, the City Council finds it necessary to increase the
rates for collecting and removing garbage, recycling, refuse
and trash and other solid waste by amending Chapter 25
Utilities and Services, Article III, Solid Waste Disposal,
Section 25-97 of the Code of Ordinances of the City of
Grapevine, Texas; and
Motion:
Lease
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
City Council September 5, 2017 Page 7
Nays: None
Approved: 7-0
ORDINANCE NO. 2017-056
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND
SERVICES, ARTICLE III SOLID WASTE DISPOSAL,
SECTION 25-97 SERVICE RATES --SCHEDULES;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Motion was made to adjourn the meeting at 8:10 p.m.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of September, 2017.
M
William D. Tate
Mayor
ATTEST:
(LU rn
Tara Brooks
City Secretary
City Council September 5, 2017 Page 8