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HomeMy WebLinkAboutItem 23 - 09-05-17 Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of September, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:01 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1 . Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:06 p.m. The closed session ended at 7:23 p.m. City Council September 5, 2017 Page 1 City Council reconvened in open session in the Council Chambers to determine if there was any action due as a result of the Executive Session. Mayor Tate asked if there was any action necessary relative to Section 551 .072 or Section 551 .087. Regarding Section 551 .072, City Manager Bruno Rumbelow requested Council approve the purchase of 32,048 s.f. parcel from Dallas Area Rapid Transit for a piece of the southeast quadrant of South Main Street and East Hudgins Street benefitting Grapevine Vintage Rail and approving the City Manager to sign any and all associated documents. Motion was made to approve the purchase of 32,048 s.f. parcel from Dallas Area Rapid Transit for a piece of the southeast quadrant of South Main Street and East Hudgins Street benefitting Grapevine Vintage Rail and approving the City Manager to sign any and all associated documents. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, and O'Dell Nays: None Abstains: Slechta Approved: 6-0-1 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. Item 2. Invocation Council Member Sharron Spencer delivered the invocation. Item 3. Posting the Colors and American Pledge of Allegiance Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments Carl Young, 4113 Meadow Drive, Grapevine, Texas spoke in opposition to Zero Lot Line developments. Mr. Young also spoke in opposition to the tax increase as listed in Item 5. PUBLIC HEARING Item 5. City Council to conduct a public hearing to consider adoption of a tax increase and take any necessary action. City Council September 5, 2017 Page 2 Mayor Tate announced the second public hearing is scheduled for 11 :45 a.m. on September 8, 2017. City Council will vote on the tax rate at 11 :45 a.m. on September 13, 2017. Both meetings will take place in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. Chief Financial Officer Greg Jordan presented this item and answered questions from Council. During the Citizen Comments, Carl Young spoke in opposition to the tax increase. Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 PRESENTATIONS Item 6. Victoria and Les Wilson to make a presentation for 31 st Annual GrapeFest. Victoria Wilson presented the 31 st Annual Grapefest that will take place September 14- 17. Ms. Wilson highlighted the multiple events taking place for Grapefest including the Food and Wine Pairings, Golf Classic, the Italian Carfest, and the Texas Wine Tribute. The festival will showcase wines from the Finger Lakes region of New York and the Niagara-on-the-Lake region of Canada. Item 7. Mayor Tate to present a proclamation recognizing Blood Cancer Awareness Month. Mayor Tate presented the proclamation declaring September Blood Cancer Awareness Month to Brian Brooks of The Leukemia and Lymphoma Society. Mr. Brooks thanked Council for the proclamation and described the work of The Leukemia and Lymphoma Society. Item 8. Mayor Tate to present a proclamation recognizing National Preparedness Month. Mayor Tate presented a proclamation recognizing September as National Preparedness Month to Emergency Management Coordinator Matt Feryan who thanked Council for recognizing National Preparedness Month. NEW BUSINESS Item 9. Consider the award of Request for Qualifications 447-2017 for a needs assessment for the Community Outreach Center to Barker Rinker Seacat and take any necessary action. City Council September 5, 2017 Page 3 Police Chief Eddie Salame presented this item to Council and answered questions from City Council. The needs assessment for the Community Outreach Center was included in the Quality of Life fund that was approved by Council in March 2017. The estimated cost of the study is estimated at $38,320. Motion was made to approve the award of the Request for Qualifications for a needs assessment for the Community Outreach Center. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Spencer requested item 15 be removed from the consent agenda. Item 15 was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director Carolyn Van Duzee recommended approval of the renewal of the annual contracts for temporary employment services for an estimated annual amount of $250,000. The employment services will be used by various departments throughout the City. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11 . Consider renewal of an annual sole source contract for defibrillator technical support services with Physio-Control, Inc. Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for defibrillator technical support services for an annual estimated amount of $17,107.20. The maintenance agreement allows for on-site visual/physical technician inspection and covers any needed repairs throughout the year. It will also cover batteries and discounts on parts and accessories. City Council September 5, 2017 Page 4 Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual sole source contract for managed data storage services from One Safe Place Media Corporation. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the contract for managed data storage services for a cost of$36,468. The covered services include disaster recovery of all City data stored in an electronic form. The data is located and stored in fully encrypted form in a secure data center off site. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider renewal of the contract for the ILS (Integrated Library System) computer support and software from SIRSI Corporation. Library Director Janis Roberson recommended approval of the contract for computer support and software for the Integrated Library System for an amount not to exceed $51 ,840.73. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider renewal of an annual sole source contract for digital evidence management services with TASER International. Police Chief Salame recommended approval of the renewal of the contract for digital evidence management services in an amount not to exceed $118,466.26. The agreement provides for the storage of digital video evidence obtained through the use of body worn cameras used by peace officers. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council September 5, 2017 Page 5 Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2017-073 authorizing a sole source purchase for water and wastewater analysis services from the Trinity River Authority of Texas. Public Works Director Beck recommended approval of the resolution authorizing the purchase of water and wastewater analysis services for an amount not to exceed $25,000. Under the agreement, the City will send samples from the water and wastewater plants to the Trinity River Authority of Texas for testing to assure the City is meeting EPA and TCEQ requirements. The City is able to conduct laboratory testing at the treatment plants, but the EPA and TCEQ testing needs to be conducted by a certified laboratory. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR A SOLE SOURCE PURCHASE OF WATER AND WASTEWATER ANALYSIS SERVICES AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the award of an informal request for quote to purchase five butterfly valves from Municipal Valve and Equipment. Public Works Director Beck recommended approval of the award for the purchase of five butterfly valves in an amount not to exceed $29,482. The butterfly valves to be purchased are for the replacement of aging and leaking valves for the Water Treatment Plant. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider changing the time of the October 3, 2017 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary Tara Brooks recommended approval to change the meeting start time for the regular City Council meeting on October 3, 2017 to 5:30 p.m. City Council September 5, 2017 Page 6 Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider the minutes of the August 10, 2017 Special City Council meeting and the August 15, 2017 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the Consent Agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider Ordinance No. 2017-056 amending the Grapevine Code of Ordinances, Chapter 25, Utilities and Services, Article III. Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Public Works Director Bryan Beck recommended approval of Ordinance No. 2017-56 amending the Grapevine Code of Ordinances. The Franchise Agreement with Republic Services provides for the establishment of residential and commercial rates on an annual basis prior to October 1 . Republic has requested a rate adjustment effective October 1 , 2017. The total rate increase request is 4.20% for the residential and commercial solid waste and 2.24% for recycling collection which results in a $0.50 monthly increase for residential service from $13.37 to $13.87. City Manager Rumbelow and City Attorney John F. Boyle, Jr. answered questions from Council. Motion was made to approve Ordinance No. 2017-056 changing the word "desires" in the eleventh clause to "finds it necessary". The full clause shall read: WHEREAS, the City Council finds it necessary to increase the rates for collecting and removing garbage, recycling, refuse and trash and other solid waste by amending Chapter 25 Utilities and Services, Article III, Solid Waste Disposal, Section 25-97 of the Code of Ordinances of the City of Grapevine, Texas; and Motion: Lease Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council September 5, 2017 Page 7 Nays: None Approved: 7-0 ORDINANCE NO. 2017-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES--SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:10 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of September, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council September 5, 2017 Page 8