HomeMy WebLinkAbout2017-09-19 Joint Meeting CITY OF GRAPEVINE, TEXAS
(G�$A VINE REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
T E X A s TUESDAY, SEPTEMBER 19, 2017
s GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:45 p.m. Dinner - City Council Conference Room
6:15 p.m. Call to Order of City Council Meeting - City Council Chambers
6:15 p.m. Executive Session - City Council Conference Room
7:30 p.m. Joint Regular Meeting - City Council Chambers
CALL TO ORDER: 6:15 p.m. — City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Gary Martin
JOINT PUBLIC HEARING
3. Zoning Change Application Z17-05 (The Trade Group) and Final Plat of Lot 1,
Block 1, The Trade Group — City Council and Planning and Zoning Commission to
conduct a public hearing relative to an application submitted by Pacheco Koch
requesting to rezone 16.267 acres from "CC" Community Commercial to "BP"
Business Park for the development of a 3,000 square foot
office/manufacturing/warehouse building. The subject property is located at 2900
Genesis Way.
City Council
September 19, 2017
Page 2
4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 — City
Council and Planning and Zoning Commission to conduct a public hearing to
consider amendments and changes to the Comprehensive Zoning Ordinance No.
82-73, same being Appendix D of the Code of Ordinances regarding Section 38,
Governmental Use District relative to hotel/motels as a conditional use and any
other additions, deletions, or changes to various sections, articles and provisions
contained in said Ordinance No. 82-73.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
5. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
6. Mayor Tate to present a proclamation recognizing Constitution Week.
NEW BUSINESS
7. Consider the award of RFB 457-2017 for State Highway 114 Green Ribbon
Project, Phase III, Ordinance No. 2017-059 appropriating funds, and take any
necessary action.
8. Consider Resolution No. 2017-074 authorizing the sole source purchase of an
outdoor fitness court for The REC of Grapevine from National Fitness Campaign,
LLC., and take any necessary action.
9. Consider Resolution No. 2017-075 authorizing the purchase of shade structures
for Bear Creek Dog Park from USA Shade and Fabric Structures through an
interlocal agreement with The Local Government Purchasing Cooperative
(BuyBoard) and take any necessary action.
10. Consider Resolution No. 2017-076 authorizing the purchase of water features for
Bear Creek Dog Park from Vortex USA, Inc. through an interlocal agreement with
National Purchasing Partners Government and take any necessary action.
City Council
September 19, 2017
Page 3
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
11 . Consider renewal of an annual contract with Swagit Productions, LLC for
multimedia services to include video and audio recordings of City meetings. City
Manager recommends approval.
12. Consider award of an annual contract with XL Insurance Carrier for cyber liability
insurance coverage. Chief Financial Officer recommends approval.
13. Consider award of an annual contract with Travelers Insurance for property and
casualty insurance coverage. Chief Financial Officer recommends approval.
14. Consider Resolution No. 2017-077 authorizing the purchase of computers for the
Fire Department from GTS Technology Solutions through an interlocal agreement
with the State of Texas Department of Information Resources (DIR). Fire Chief
recommends approval.
15. Consider renewal of an enterprise license agreement for geographic information
software with ESRI, Inc. Chief Technology Officer recommends approval.
16. Consider Resolution No. 2017-078 authorizing the purchase of a replacement
phone system from Radcom through an interlocal agreement with the State of
Texas Department of Information Resources (DIR). Chief Technology Officer
recommends approval.
17. Consider renewal of an annual contract for police uniform cleaning services to
Grapevine Cleaners. Police Chief recommends approval.
18. Consider an engineering service contract with Maldonado Burkett, Inc. for design
of roadway and pedestrian lighting along Kubota Drive and Grapevine Mills
Boulevard North and Ordinance No. 2017-060 appropriating funds. Public Works
Director recommends approval.
19. Consider Resolution No. 2017-079 approving an agreement with The Gateway
for reimbursement of a traffic signal at Westport Parkway and Stone Myers
Parkway and Ordinance No. 2017-061 revising the adopted Fiscal Year 2016-
2017 Capital Improvement Budget. Public Works Director recommends approval.
20. Consider Resolution No. 2017-080 authorizing a new lease agreement with Clear
Wireless, for the purpose of operating and maintaining a communications facility
on the Dove Water Tower located at 1702 Sagebrush Trail. Public Works Director
recommends approval.
City Council
September 19, 2017
Page 4
21 . Consider Resolution No. 2017-081 authorizing the purchase and installation of a
water booster pump from Texas AirSystems, Inc. through an interlocal agreement
with the Region VIII Education Service Center in Texas. Public Works Director
recommends approval.
22. Consider renewal of an annual contract with MCCi for Laserfiche software support.
City Secretary recommends approval.
23. Consider the minutes of the September 5, 2017 Regular City Council meeting, the
September 8, 2017 Special City Council Meeting and the September 13, 2017
Special City Council Meeting. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
24. Zoning Change Application Z17-05 (The Trade Group) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2017-062, if applicable, and take any necessary action.
25. Final Plat of Lot 1, Block 1 , The Trade Group — Consider the recommendation of
the Planning and Zoning Commission and take any necessary action.
26. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 —
Consider the recommendation of the Planning and Zoning Commission and
Ordinance No. 2017-063, if applicable, and take any necessary action.
27. Preliminary Plat of Lots 1 and 2, Block 1 , Salt Lick Addition — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action relative to an application submitted by MSR LLC. The subject property is
located at 850 Kubota Drive and is currently zoned "CC" Community Commercial.
28. Final Plat of Lot 1, Block 1 , Salt Lick Addition — Consider the recommendation of
the Planning and Zoning Commission and take any necessary action relative to an
application submitted by MSR LLC. The subject property is located at 850 Kubota
Drive and is currently zoned "CC" Community Commercial.
29. Preliminary Plat of Lot 1 , Block 1 , DCT Fellowship West, Phase II — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action relative to an application submitted by Pacheco Koch for property located
at 3175 and 3193 Bass Pro Drive. The subject property is currently zoned "LI"
Light Industrial District.
City Council
September 19, 2017
Page 5
30. Final Plat of Lot 1, Block 1, DCT Fellowship West, Phase 11 — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action regarding an application submitted by Pacheco Koch for property located at
3175 and 3193 Bass Pro Drive. The subject property is currently zoned "LI" Light
Industrial District.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on September 15,
2017 by 5:00 p.m.
GRApF
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Tara Brooks
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
AGENDA
(G�$A VINE CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
T E A s TUESDAY, SEPTEMBER 19, 2017
• GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session —
Planning and Zoning Commission Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
1. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Gary Martin
JOINT PUBLIC HEARING
3. Zoning Change Application Z17-05 (The Trade Group) and Final Plat of Lot 1,
Block 1, The Trade Group — City Council and Planning and Zoning Commission to
conduct a public hearing relative to an application submitted by Pacheco Koch
requesting to rezone 16.267 acres from "CC" Community Commercial to "BP"
Business Park for the development of a 3,000 square foot
office/manufacturing/warehouse building. The subject property is located at 2900
Genesis Way.
4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 — City
Council and Planning and Zoning Commission to conduct a public hearing to
consider amendments and changes to the Comprehensive Zoning Ordinance No.
82-73, same being Appendix D of the Code of Ordinances regarding Section 38,
Governmental Use District relative to hotel/motels as a conditional use and any
other additions, deletions, or changes to various sections, articles and provisions
contained in said Ordinance No. 82-73.
Planning &Zoning Commission
September 19, 2017
Page 2
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) —
Planning and Zoning Commission Conference Room
NEW BUSINESS
5. Zoning Change Application Z17-05 (The Trade Group) — Consider the application
and make a recommendation to the City Council.
6. Final Plat of Lot 1 , Block 1 , The Trade Group— Consider the application and make
a recommendation to the City Council.
7. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 —
Consider the request and make a recommendation to the City Council.
8. Preliminary Plat of Lots 1 and 2, Block 1 , Salt Lick Addition — Consider an
application submitted by MSR LLC for property located at 850 Kubota Drive and
currently zoned "CC" Community Commercial, and make a recommendation to
City Council.
9. Final Plat of Lot 1 , Block 1 , Salt Lick Addition — Consider an application submitted
by MSR LLC for property located at 850 Kubota Drive and currently zoned "CC"
Community Commercial, and make a recommendation to City Council.
10. Preliminary Plat of Lot 1 , Block 1 , DCT Fellowship West, Phase II — Consider the
application submitted by Pacheco Koch for property located at 3175 and 3193
Bass Pro Drive that is currently zoned "LI" Light Industrial District, and make a
recommendation to the City Council.
11 . Final Plat of Lot 1 , Block 1 , DCT Fellowship West, Phase II — Consider the
application submitted by Pacheco Koch for property located at 3175 and 3193
Bass Pro Drive that is currently zoned "LI" Light Industrial District, and make a
recommendation to the City Council.
12. Consider the minutes of the August 15, 2017 Planning and Zoning Commission
meeting.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
Planning &Zoning Commission
September 19, 2017
Page 3
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on September 15,
2017 by 5:00 p.m. GRap
E
-
0A.
Ui im
Tara Brooks
City Secretary `•_
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th
day of September, 2017 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum with the following members of the Planning and Zoning
Commission:
Larry Oliver
Chairman
BJ Wilson
Vice Chairman
Monica Hotelling
Member
Jim Fechter
Member
Gary Martin
Member
Beth Tiggelaar
Member
Dennis Luers
Member
Robert Rainwater
Alternate
constituting a quorum, and the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:15 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:19 p.m. The closed session ended at 7:12 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno
Rumbelow reported there was not any action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Allegiance
Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Zoning Change Z17-05 (The Trade Group) and Final Plat of Lot 1, Block 1, The
Trade Group
Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from
this item.
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting to rezone 16.267 acres from "CC" Community Commercial to "BP" Business
Park for the development of a 300,000 square foot office/manufacturing/warehouse
building. The subject property is located at 2900 Genesis Way.
Applicant David Hurst with Falcon Construction Advisors made a presentation for The
Trade Group.
No one spoke during the public hearing and there was no correspondence to report.
City Council Meeting September 19, 2017 Page 2
Motion was made to close the public hearing.
Motion:
Luers
Second:
Wilson
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Freed, Lease, Coy, O'Dell and Slechta
Nays:
None
Abstains:
Spencer
Approved:
6-0-1
Item 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02
Development Services Assistant Director Stombaugh stated this request was to allow
hotels/motels as a conditional use in the Governmental Use District.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Wilson
Second:
Hotelling
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 5. Citizen Comments
There were no citizen comments.
PRESENTATIONS
Item 6. Mayor Tate to present a proclamation recognizing Constitution Week,
Mayor Tate presented the proclamation declaring September 17-23 as Constitution Week
to Leslie Schwab and the Daughters of the American Revolution.
City Council Meeting September 19, 2017 Page 3
NEW BUSINESS
Item 7. Consider the award of RFB 457-2017 for State Highway 114 Green Ribbon
Project, Phase III, Ordinance No. 2017-059 appropriating funds, and take any necessary
action.
Parks and Recreation Director Kevin Mitchell presented this item. Phase III of the project
is for the area of State Highway 114 between William D. Tate Avenue and Ira E. Woods
Avenue. The Texas Department of Transportation will provide $500,000 of the funding
and the remaining amount of $781,539.15 will be the City's portion. The award of RFB
457-2017 is to Central North Construction, LLC. Ordinance No. 2017-059 appropriates
funds from the Quality of Life Fund to the Grant Fund.
Motion was made to approve the award of RFB 457-2017 to Central North Construction,
LLC and Ordinance No. 2017-059 appropriating funds.
Motion: Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2017-059
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $781,539.15 IN
THE QUALITY OF LIFE FUND AND TRANSFERRING
$781,539.15 FROM THE QUALITY OF LIFE FUND TO THE
GRANT FUND, AND APPROPRIATING $1,281,539.15 IN
THE GRANT FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 8. Consider Resolution No. 2017-074 authorizing the sole source purchase of an
outdoor fitness court for The REC of Grapevine from National Fitness Campaign, LLC.
and take any necessary action.
Parks and Recreation Director Mitchell presented this item and answered questions from
Council. The sole source purchase from National Fitness Campaign, LLC is for an
amount not to exceed $75,000.
Motion was made to approve Resolution No. 2017-074 authorizing the sole source
purchase of an outdoor fitness court from National Fitness Campaign, LLC.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting September 19, 2017 Page 4
RESOLUTION NO. 2017-074
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE A
SOLE SOURCE PURCHASE OF OUTDOOR FITNESS
COURTS FOR THE PARKS AND RECREATION
DEPARTMENT AND PROVIDING AN EFFECTIVE DATE
Item 9. Consider Resolution No. 2017-075 authorizing the purchase of shade structures
for Bear Creek Dog Park from USA Shade and Fabric Structures through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) and take any
necessary action.
Parks and Recreation Director Mitchell presented this item in conjunction with Item 10.
The purchase of the shade structures from Fabric Structures is for a total amount not to
exceed $156,350.
Parks and Recreation Director Mitchell and City Manager Rumbelow answered questions
from Council.
Motion was made to approve Resolution No. 2017-075 authorizing the purchase of shade
structures from USA Shade and Fabric Structures.
Motion: Spencer
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2017-075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SHADE STRUCTURES FOR BEAR CREEK DOG PARK
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider Resolution No. 2017-076 authorizing the purchase of water features
for Bear Creek Dog Park from Vortex USA, Inc. through an interlocal agreement with
National Purchasing Partners Government and take any necessary action.
Parks and Recreation Director Mitchell presented this item in conjunction with Item 9.
The purchase of the water features from Vortex USA, Inc. is for a total amount not to
exceed $90,066.
Parks and Recreation Director Mitchell and City Manager Rumbelow answered questions
from Council.
City Council Meeting September 19, 2017 Page 5
Motion was made to approve Resolution No
features from Vortex USA, Inc.
Motion: O'Dell
2017-076 authorizing the purchase of water
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
WATER FEATURES FOR BIG BEAR CREEK DOG PARK
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Mayor Tate announced Council would consider the recommendations of the Planning and
Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 24. Zoning Change Application Z17-05 (The Trade Group)
Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from
this item.
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the zoning change application with a vote of 7-0.
Motion was made to approve Zoning Change Application Z17-05 and Ordinance No.
2017-062.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Lease, Coy, O'Dell and Slechta
Nays:
None
Abstains:
Spencer
Approved:
6-0-1
ORDINANCE NO. 2017-062
AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS
APPENDIX "D" OF THE CITY CODE OF GRAPEVINE,
TEXAS, GRANTING ZONING CHANGE Z17-05 ON A
TRACT OF LAND OUT OF THE JAMES GIBSON SURVEY,
ABSTRACT NO. 586, DESCRIBED AS BEING A TRACT OF
City Council Meeting September 19, 2017 Page 6
LAND LYING AND BEING SITUATED IN THE CITY OF
GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY
AND COMPLETELY DESCRIBED IN THE BODY OF THIS
ORDINANCE (2900 GENESIS WAY); ORDERING A
CHANGE IN THE USE OF SAID PROPERTY FROM "CC"
COMMUNITY COMMERCIAL DISTRICT TO "BP"
BUSINESS PARK DISTRICT; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE, DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 25. Final Plat of Lot 1, Block 1, The Trade Group
Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from
this item.
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block
1, The Trade Group.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta
Nays: None
Abstains: Spencer
Approved: 6-0-1
Item 26. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the amendments with a vote of 7-0.
Motion was made to approve the amendments to the Comprehensive Zoning Ordinance
No. 82-73 and Ordinance No. 2017-063.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council Meeting September 19, 2017 Page 7
ORDINANCE NO. 2017-063
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF
THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING
SECTION 38, GU GOVERNMENT USE DISTRICT;
REPEALING CONFLICTING ORDINANCES; PROVIDING A
PENALTY; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING AN EFFECTIVE DATE
Item 27. Preliminary Plat of Lots 1 and 2, Block 1, Salt Lick Addition
Mayor Tate submitted an Affidavit of Conflict of Interest and abstained from this item.
Mayor Pro Tem Freed led the discussion of this item.
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the preliminary plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1 and 2, Block 1, Salt Lick Addition.
Motion: Slechta
Second: Coy
Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Abstains: Tate
Approved: 6-0-1
Item 28. Final Plat of Lot 1, Block 1, Salt Lick Addition
Mayor Tate submitted an Affidavit of Conflict of Interest and abstained from this item.
Mayor Pro Tem Freed led the discussion of this item.
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block
1, Salt Lick Addition.
Motion: Lease
Second: Slechta
Ayes: Freed, Spencer,
Nays: None
Abstains: Tate
Approved: 6-0-1
Lease, Coy, O'Dell and Slechta
City Council Meeting September 19, 2017 Page 8
Item 29. Preliminary Plat of Lot 1, Block 1, DCT Fellowship West, Phase II
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the preliminary plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lot 1,
Block 1, DCT Fellowship West, Phase 11.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 30. Final Plat of Lot 1, Block 1, DCT Fellowship West, Phase II
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the final plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block
1, DCT Fellowship West, Phase 11.
Motion: Freed
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Council continued with the rest of the agenda as published.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Council Member Spencer requested item 11 be removed from
consent. This item was considered after the remaining consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 12. Consider award of an annual contract with XL Insurance Carrier for cyber liability
insurance coverage.
Chief Financial Officer Greg Jordan recommended approval of the contract with XL
Insurance Carrier for cyber liability insurance coverage in an estimated amount of
$20,000. The agreement will protect against losses from hacking, breaches of network
security, and cyber extortion.
City Council Meeting September 19, 2017 Page 9
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 13. Consider award of an annual contract with Travelers Insurance for property and
casualty insurance coverage.
Chief Financial Officer Jordan recommended approval of the contract with Travelers
Insurance for property and casualty insurance coverage in an amount not to exceed
$900,000. This coverage will include property, general liability, professional liability, law
enforcement liability, business automobile, excess liability, inland marine, and foreign
package liability.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 14. Consider Resolution No. 2017-077 authorizing the purchase of computers for
the Fire Department from GTS Technology Solutions through an interlocal agreement
with the State of Texas Department of Information Resources (DIR).
Fire Chief Darrell Brown recommended approval of the purchase of fifteen new
Toughbook computers from GTS Technology Solutions for an amount not to exceed
$60,553.35.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017-077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
COMPUTERS FOR THE FIRE DEPARTMENT THROUGH
AN ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
City Council Meeting September 19, 2017 Page 10
Item 15. Consider renewal of an enterprise license agreement for geographic information
software with ESRI Inc.
Chief Technology Officer Tessa Allberg recommended approval of the enterprise license
agreement with ESRI, Inc. in an amount not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 16. Consider Resolution No. 2017-078 authorizing the purchase of a replacement
Phone system from Radcom through an interlocal agreement with the State of Texas
Department of Information Resources (DIR).
Chief Technology Officer Allberg recommended approval of the purchase of a phone
system for City Hall and the Public Safety Building from Radcom for an amount not to
exceed $198,405.12.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2017-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
REPLACEMENT PHONE SYSTEM THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 17. Consider renewal of an annual contract for police uniform cleaning services to
Grapevine Cleaners.
Police Chief Eddie Salame recommended approval of the contract for police uniform
cleaning services with Grapevine Cleaners for an estimated amount of $40,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
City Council Meeting September 19, 2017 Page 11
Nays: None
Approved: 7-0
Item 18. Consider an engineering service contract with Maldonado Burkett, Inc. for
design of roadway and pedestrian lighting along Kubota Drive and Grapevine Mills
Boulevard North and Ordinance No. 2017-060 appropriating funds.
Public Works Director Bryan Beck recommended approval of the engineering service
agreement for roadway and pedestrian lighting with Maldonado Burkett, Inc. in an amount
not to exceed $95,000. Ordinance No. 2017-060 appropriates funds from the 4B Capital
Improvements Fund to the Capital Projects Streets Fund.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2017-060
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $95,000.00 IN THE
178 CAPITAL PROJECTS STREETS FUND FOR KUBOTA
DRIVE DESIGN AND ENGINEERING SERVICES,
APPROPRIATING $95,000.00 IN THE 4B CAPITAL
IMPROVEMENTS FUND AND TRANSFERING $95,000.00
FROM THE 413 CAPITAL IMPROVEMENTS FUND TO THE
178 CAPITAL PROJECTS STREETS FUND, DECLARING
AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 19. Consider Resolution No. 2017-079 approving an agreement with The Gateway
for reimbursement of a traffic signal at Westport Parkway and Stone Myers Parkway and
Ordinance No. 2017-061 revising the adopted Fiscal Year 2016-2017 Capital
Improvement Budget.
Public Works Director Beck recommended approval of the agreement with The
Gatehouse for reimbursement of $150,000.00 for the design and construction of a traffic
signal. Ordinance No. 2017-061 appropriates the funds in the Capital Streets Projects
Fund.
There is an error on the agenda. The agreement is with The Gatehouse and not The
Gateway.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
City Council Meeting September 19, 2017 Page 12
Nays: None
Approved: 7-0
RESOLUTION NO. 2017-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS APPROVING AN AGREEMENT FOR
THE REIMBURSEMENT OF THE WESTPORT PARKWAY
AND STONE MYERS SIGNAL ADVANCE FROM THE
GATEHOUSE; AUTHORIZING EXPENDITURES FOR THE
PERFORMANCE OF SAID WORK; AND PROVIDING AN
EFFECTIVE DATE
ORDINANCE NO. 2017-061
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2017; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 20. Consider Resolution No. 2017-080 authorizing a new lease agreement with
Clear Wireless for the purpose of operating and maintaining a communications facility on
the Dove Water Tower located at 1702 Sagebrush Trail.
Public Works Director Beck recommended approval of the Ground and Tower Lease
agreement with Clear Wireless.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2017-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE GROUND AND
TOWER LEASE AGREEMENT WITH CLEAR WIRELESS,
LLC/PARENT COMPANY SPRINT CORPORATION, FOR
THE INSTALLATION OF COMMUNICATIONS EQUIPMENT
INCLUDING ANTENNAS, CABLES AND OTHER
COMMUNICATION INSTRUMENTS ON THE DOVE WATER
TOWER AND PROVIDING AN EFFECTIVE DATE
City Council Meeting September 19, 2017 Page 13
Item 21. Consider Resolution No. 2017-081 authorizing the purchase and installation of
a water booster pump from Texas AirSystems, Inc. through an interlocal agreement with
the Region VIII Education Service Center in Texas.
Public Works Director Beck recommended approval of the purchase of a water booster
pump for an amount not to exceed $22,949.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2017-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
WATER BOOSTER PUMP AND INSTALLATION SERVICES
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider renewal of an annual contract with MCCi for Laserfiche software
support.
City Secretary Tara Brooks recommended approval of the renewal of the annual contract
with MCCi for Laserfiche software support in an amount not to exceed $36,734.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 23. Consider the minutes of the September 5, 2017 Regular City Council meeting,
the September 8 2017 Special City Council Meeting and the September 13, 2017 Special
City Council Meeting.
City Secretary Brooks recommended approval.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
City Council Meeting September 19, 2017 Page 14
Council considered Item 11 next.
Item 11. Consider renewal of an annual contract with Swagit Productions, LLC for
multimedia services to include video and audio recordings of City meetings.
The annual contract renewal with Swagit Productions, LLC for multimedia services is for
an amount not to exceed $16,200. The agreement includes the filming, live streaming
and archiving of City Council and Planning and Zoning Commission meetings and the
audio recording and archiving of the meetings of the Building Board of Appeals, the
Zoning Board of Adjustment and the Historic Preservation Commission.
Council discussed this item.
Chief Technology Officer Allberg, Assistant City Manager Jennifer Hibbs, City Manager
Rumbelow and City Secretary Brooks answered questions from Council.
Motion was made to table the renewal of an annual contract with Swagit Productions,
LLC for multimedia services.
Motion:
Spencer
Second:
Coy
Ayes:
Tate, Freed, Spencer,
Nays:
None
Approved:
7-0
Lease, Coy, O'Dell and Slechta
Motion was made to adjourn the meeting at 8:02 p.m.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd
day of October, 2017.
William D. Tate
Mayor
City Council Meeting September 19, 2017 Page 15
Tara Brooks
City Secretary
City Council Meeting September1S.2O17 Page 16