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HomeMy WebLinkAboutItem 19 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of September, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Robert Rainwater Alternate constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:15 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:19 p.m. The closed session ended at 7:12 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow reported there was not any action necessary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoning Change Z17-05 (The Trade Group) and Final Plat of Lot 1, Block 1, The Trade Group Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from this item. Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone 16.267 acres from "CC" Community Commercial to "BP" Business Park for the development of a 300,000 square foot office/manufacturing/warehouse building. The subject property is located at 2900 Genesis Way. Applicant David Hurst with Falcon Construction Advisors made a presentation for The Trade Group. No one spoke during the public hearing and there was no correspondence to report. City Council Meeting September 19, 2017 Page 2 Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Spencer Approved: 6-0-1 Item 4. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 Development Services Assistant Director Stombaugh stated this request was to allow hotels/motels as a conditional use in the Governmental Use District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Citizen Comments There were no citizen comments. PRESENTATIONS Item 6. Mayor Tate to present a proclamation recognizing Constitution Week. Mayor Tate presented the proclamation declaring September 17-23 as Constitution Week to Leslie Schwab and the Daughters of the American Revolution. City Council Meeting September 19, 2017 Page 3 NEW BUSINESS Item 7. Consider the award of RFB 457-2017 for State Highway 114 Green Ribbon Project, Phase III, Ordinance No. 2017-059 appropriating funds, and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item. Phase III of the project is for the area of State Highway 114 between William D. Tate Avenue and Ira E. Woods Avenue. The Texas Department of Transportation will provide $500,000 of the funding and the remaining amount of $781,539.15 will be the City's portion. The award of RFB 457-2017 is to Central North Construction, LLC. Ordinance No. 2017-059 appropriates funds from the Quality of Life Fund to the Grant Fund. Motion was made to approve the award of RFB 457-2017 to Central North Construction, LLC and Ordinance No. 2017-059 appropriating funds. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $781,539.15 IN THE QUALITY OF LIFE FUND AND TRANSFERRING $7817539.15 FROM THE QUALITY OF LIFE FUND TO THE GRANT FUND, AND APPROPRIATING $172817539.15 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider Resolution No. 2017-074 authorizing the sole source purchase of an outdoor fitness court for The REC of Grapevine from National Fitness Campaign, LLC. and take any necessary action. Parks and Recreation Director Mitchell presented this item and answered questions from Council. The sole source purchase from National Fitness Campaign, LLC is for an amount not to exceed $75,000. Motion was made to approve Resolution No. 2017-074 authorizing the sole source purchase of an outdoor fitness court from National Fitness Campaign, LLC. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting September 19, 2017 Page 4 RESOLUTION NO. 2017-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE A SOLE SOURCE PURCHASE OF OUTDOOR FITNESS COURTS FOR THE PARKS AND RECREATION DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Consider Resolution No. 2017-075 authorizing the purchase of shade structures for Bear Creek Dog Park from USA Shade and Fabric Structures through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and take any necessary action. Parks and Recreation Director Mitchell presented this item in conjunction with Item 10. The purchase of the shade structures from Fabric Structures is for a total amount not to exceed $156,350. Parks and Recreation Director Mitchell and City Manager Rumbelow answered questions from Council. Motion was made to approve Resolution No. 2017-075 authorizing the purchase of shade structures from USA Shade and Fabric Structures. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SHADE STRUCTURES FOR BEAR CREEK DOG PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Resolution No. 2017-076 authorizing the purchase of water features for Bear Creek Dog Park from Vortex USA, Inc. through an interlocal agreement with National Purchasing Partners Government and take any necessary action. Parks and Recreation Director Mitchell presented this item in conjunction with Item 9. The purchase of the water features from Vortex USA, Inc. is for a total amount not to exceed $90,066. Parks and Recreation Director Mitchell and City Manager Rumbelow answered questions from Council. City Council Meeting September 19, 2017 Page 5 Motion was made to approve Resolution No. 2017-076 authorizing the purchase of water features from Vortex USA, Inc. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE WATER FEATURES FOR BIG BEAR CREEK DOG PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Zoning Change Application Z17-05 (The Trade Group) Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from this item. Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning change application with a vote of 7-0. Motion was made to approve Zoning Change Application Z17-05 and Ordinance No. 2017-062. Motion: Freed Second: Lease Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Spencer Approved: 6-0-1 ORDINANCE NO. 2017-062 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z17-05 ON A TRACT OF LAND OUT OF THE JAMES GIBSON SURVEY, ABSTRACT NO. 586, DESCRIBED AS BEING A TRACT OF City Council Meeting September 19, 2017 Page 6 LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE (2900 GENESIS WAY); ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CC" COMMUNITY COMMERCIAL DISTRICT TO "BP" BUSINESS PARK DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($27000.00) FOR EACH OFFENSE, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Final Plat of Lot 1, Block 1, The Trade Group Council Member Spencer submitted an Affidavit of Conflict of Interest and abstained from this item. Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, The Trade Group. Motion: Coy Second: Slechta Ayes: Tate, Freed, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Spencer Approved: 6-0-1 Item 26. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-02 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the amendments with a vote of 7-0. Motion was made to approve the amendments to the Comprehensive Zoning Ordinance No. 82-73 and Ordinance No. 2017-063. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting September 19, 2017 Page 7 ORDINANCE NO. 2017-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 38, GU GOVERNMENT USE DISTRICT; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE Item 27. Preliminary Plat of Lots 1 and 2, Block 1, Salt Lick Addition Mayor Tate submitted an Affidavit of Conflict of Interest and abstained from this item. Mayor Pro Tem Freed led the discussion of this item. Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1 and 2, Block 1, Salt Lick Addition. Motion: Slechta Second: Coy Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Tate Approved: 6-0-1 Item 28. Final Plat of Lot 1, Block 1, Salt Lick Addition Mayor Tate submitted an Affidavit of Conflict of Interest and abstained from this item. Mayor Pro Tem Freed led the discussion of this item. Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, Salt Lick Addition. Motion: Lease Second: Slechta Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Tate Approved: 6-0-1 City Council Meeting September 19, 2017 Page 8 Item 29. Preliminary Plat of Lot 1, Block 1, DCT Fellowship West, Phase 11 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lot 1, Block 1, DCT Fellowship West, Phase 11. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 30. Final Plat of Lot 1, Block 1, DCT Fellowship West, Phase 11 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, DCT Fellowship West, Phase 11. Motion: Freed Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Council continued with the rest of the agenda as published. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Spencer requested item 11 be removed from consent. This item was considered after the remaining consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider award of an annual contract with XL Insurance Carrier for cyber liability insurance coverage. Chief Financial Officer Greg Jordan recommended approval of the contract with XL Insurance Carrier for cyber liability insurance coverage in an estimated amount of $20,000. The agreement will protect against losses from hacking, breaches of network security, and cyber extortion. City Council Meeting September 19, 2017 Page 9 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider award of an annual contract with Travelers Insurance for property and casualty insurance coverage. Chief Financial Officer Jordan recommended approval of the contract with Travelers Insurance for property and casualty insurance coverage in an amount not to exceed $900,000. This coverage will include property, general liability, professional liability, law enforcement liability, business automobile, excess liability, inland marine, and foreign package liability. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider Resolution No. 2017-077 authorizing the purchase of computers for the Fire Department from GTS Technology Solutions through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Fire Chief Darrell Brown recommended approval of the purchase of fifteen new Toughbook computers from GTS Technology Solutions for an amount not to exceed $60,553.35. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE COMPUTERS FOR THE FIRE DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council Meeting September 19, 2017 Page 10 Item 15. Consider renewal of an enterprise license agreement for geographic information software with ESRI, Inc. Chief Technology Officer Tessa Allberg recommended approval of the enterprise license agreement with ESRI, Inc. in an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2017-078 authorizing the purchase of a replacement Phone system from Radcom through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer Allberg recommended approval of the purchase of a phone system for City Hall and the Public Safety Building from Radcom for an amount not to exceed $198,405.12. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A REPLACEMENT PHONE SYSTEM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract for police uniform cleaning services to Grapevine Cleaners. Police Chief Eddie Salame recommended approval of the contract for police uniform cleaning services with Grapevine Cleaners for an estimated amount of$40,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting September 19, 2017 Page 11 Nays: None Approved: 7-0 Item 18. Consider an engineering service contract with Maldonado Burkett, Inc. for design of roadway and pedestrian lighting along Kubota Drive and Grapevine Mills Boulevard North and Ordinance No. 2017-060 appropriating funds. Public Works Director Bryan Beck recommended approval of the engineering service agreement for roadway and pedestrian lighting with Maldonado Burkett, Inc. in an amount not to exceed $95,000. Ordinance No. 2017-060 appropriates funds from the 4B Capital Improvements Fund to the Capital Projects Streets Fund. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2017-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $95,000.00 IN THE 178 CAPITAL PROJECTS STREETS FUND FOR KUBOTA DRIVE DESIGN AND ENGINEERING SERVICES, APPROPRIATING $95,000.00 IN THE 4B CAPITAL IMPROVEMENTS FUND AND TRANSFERING $95,000.00 FROM THE 4B CAPITAL IMPROVEMENTS FUND TO THE 178 CAPITAL PROJECTS STREETS FUND, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider Resolution No. 2017-079 approving an agreement with The Gateway for reimbursement of a traffic signal at Westport Parkway and Stone Myers Parkway and Ordinance No. 2017-061 revising the adopted Fiscal Year 2016-2017 Capital Improvement Budget. Public Works Director Beck recommended approval of the agreement with The Gatehouse for reimbursement of $150,000.00 for the design and construction of a traffic signal. Ordinance No. 2017-061 appropriates the funds in the Capital Streets Projects Fund. There is an error on the agenda. The agreement is with The Gatehouse and not The Gateway. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting September 19, 2017 Page 12 Nays: None Approved: 7-0 RESOLUTION NO. 2017-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AN AGREEMENT FOR THE REIMBURSEMENT OF THE WESTPORT PARKWAY AND STONE MYERS SIGNAL ADVANCE FROM THE GATEHOUSE; AUTHORIZING EXPENDITURES FOR THE PERFORMANCE OF SAID WORK; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2017-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2017; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2017-080 authorizing a new lease agreement with Clear Wireless, for the purpose of operating and maintaining a communications facility on the Dove Water Tower located at 1702 Sagebrush Trail. Public Works Director Beck recommended approval of the Ground and Tower Lease agreement with Clear Wireless. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE GROUND AND TOWER LEASE AGREEMENT WITH CLEAR WIRELESS, LLC/PARENT COMPANY SPRINT CORPORATION, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE DOVE WATER TOWER AND PROVIDING AN EFFECTIVE DATE City Council Meeting September 19, 2017 Page 13 Item 21. Consider Resolution No. 2017-081 authorizing the purchase and installation of a water booster pump from Texas AirSystems, Inc. through an interlocal agreement with the Region VIII Education Service Center in Texas. Public Works Director Beck recommended approval of the purchase of a water booster pump for an amount not to exceed $22,949. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2017-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A WATER BOOSTER PUMP AND INSTALLATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Consider renewal of an annual contract with MCCi for Laserfiche software support. City Secretary Tara Brooks recommended approval of the renewal of the annual contract with MCCi for Laserfiche software support in an amount not to exceed $36,734. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 23. Consider the minutes of the September 5, 2017 Regular City Council meeting, the September 8, 2017 Special City Council Meeting and the September 13, 2017 Special City Council Meeting. City Secretary Brooks recommended approval. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting September 19, 2017 Page 14 Council considered Item 11 next. Item 11. Consider renewal of an annual contract with Swagit Productions, LLC for multimedia services to include video and audio recordings of City meetings. The annual contract renewal with Swagit Productions, LLC for multimedia services is for an amount not to exceed $16,200. The agreement includes the filming, live streaming and archiving of City Council and Planning and Zoning Commission meetings and the audio recording and archiving of the meetings of the Building Board of Appeals, the Zoning Board of Adjustment and the Historic Preservation Commission. Council discussed this item. Chief Technology Officer Allberg, Assistant City Manager Jennifer Hibbs, City Manager Rumbelow and City Secretary Brooks answered questions from Council. Motion was made to table the renewal of an annual contract with Swagit Productions, LLC for multimedia services. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:02 p.m. Motion: Spencer Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of October, 2017. APPROVED: William D. Tate Mayor City Council Meeting September 19, 2017 Page 15 ATTEST: Tara Brooks City Secretary City Council Meeting September 19, 2017 Page 16